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2022-03-31-accounts

Charity number: 1155510

IT'S ON THE BALL

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

IT'S ON THE BALL

CONTENTS

Page
Reference and administrative details of the Charity, its Trustees and advisers 1
Trustees' report 2 - 6
Independent examiner's report 7
Statement of financial activities 8
Balance sheet 9
Notes to the financial statements 10 - 19

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REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2022

Trustees Mr J Overton, Chair
Mr A King
Mr D Walker
Mr G Ducker
Ms L Pedro
Mr V Wolverson, Chief Executive
Mr C Talford, Treasurer
Mr C Larke
Mrs A Wolverson, Secretary
Charity registered
number
1155510
Principal office
King Street House
15 Upper King Street
Norwich
Norfolk
NR3 1RB
Accountants
Larking Gowen LLP
Chartered Accountants
King Street House
15 Upper King Street
Norwich
NR3 1RB

Page 1

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TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2022

The Trustees present their annual report together with the financial statements of the It's On The Ball for the 1 April 2021 to 31 March 2022. The Trustees confirm that the Annual Report and financial statements of the charity comply with the current statutory requirements, the requirements of the charity's governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with FRS 102.

Objectives and activities

a. Policies and objectives

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the charity commission relating to public benefit. It's On The Ball's charitable objectives are:

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.

b. Activities undertaken to achieve objectives

It's On The Ball organises and attends wellbeing and health information events, as well as running campaigns to inform and raise awareness of testicular cancer, and provides support to sufferers of testicular cancer. It's On The Ball has developed informative yet friendly literature, a website to provide further information and contact details for those requiring further materials or support.

It's On The Ball provides support packs for patients undergoing chemotherapy treatment designed to make a stay in hospital, or at home recovering, more comfortable, but also critically providing information about It's On The Ball and the opportunity to speak to someone who has been through similar treatment.

Achievements and performance

a. Review of activities

As the COVID pandemic lockdown restrictions eased during the latter part of this reporting period our education activities (visits to schools, and workplaces, and attendance at Health & Wellbeing events), began to resume, although not to pre-pandemic levels. Invitations are being received from schools/colleges to deliver face to face awareness talks from September 2022 onwards when it is anticipated visits from outside speakers will be allowed more freely if there is no further COVID restrictions imposed.

Fundraising activities have been low key as there remains a reluctance for people to attend indoor, and mass gatherings. The Bishop’s House Gardens Open Day event in May 2021 saw very low attendance numbers compared with the previous years we have held this event. It was felt that this was due to people not being comfortable attending events as the lockdown had only recently been eased. It was decided not to take the financial risk of holding a charity ball due to the reliance on high attendance to generate a profit from such events. The ‘Beerpush’ fundraising event with Moon Gazer Ale brewery was postponed and is now scheduled to take place in April 2022.

Patient support activities have continued in the form of peer to peer ‘Buddy’ support, the distribution of support packs to patients receiving treatment for Testicular Cancer at participating hospitals, and a number of hardship

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TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

Achievements and performance (continued)

funding grants have been awarded to patients in financial need.

Our Testicular Cancer awareness resources including lesson plans and downloadable literature suitable for both mainstream schools and Special Educational Needs students published on the Times Educational Supplement website (freely available to any school/college in the UK and overseas), are proving popular, and are being downloaded on average over 100 times per month.

The Charity is liaising with the Testicular Cancer Support Group at St Bartholomew’s Hospital, London, to support patients from the East Anglia region who require treatment at St Barts.

The Charity is an existing and founder member of the Testicular Cancer Network (TCN).

The CEO represents the TCN member charities on the National Germ Cell Group (NGCG), and is a patient representative on the NGCG Conference committee.

b. Impact of COVID-19

Despite a lack of fundraising events the Trustees have remained vigilant in monitoring the financial health of the charity, with the intention of continuing its patient support services as fully as possible. Alternative funding streams such as grants supporting specific projects, and core funding grants were investigated and applied for to ensure the aims of the charity could be sustained during transition out of lockdown restrictions.

It’s On The Ball is extremely grateful to the following funding bodies for their financial assistance:

• Mrs Smith & Mount Trust:£2,500 (Core Costs)

The 2020/2021 report stated that £10,000 had been received from the Foyle Foundation. This figure was the sum bid for, and £3,000 was the actual sum received.

In combination these grants have enabled the charity to continue to deliver its patient support services and awareness activities, and to have the financial stability to resume its activities fully as the lockdown restrictions are gradually lifted.

Financial review

a. Going concern

After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future despite the expected loss of fundraising income due to COVID-19. For this reason they continue to adopt the going concern basis in preparing the financial statements.

b. Reserves policy

The trustees are aiming to carry forward up to 12 months of budgeted expenditure as a buffer against income fluctuation and therefore to ensure services will continue. As at 31 March 2022 the charity's unrestricted funds are £56,488.

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TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

Structure, governance and management

a. Constitution

The charity was incorporated on 29 January 2014 and commenced trading on that date. It is registered with the Charity Commission (charity no. 1155510).

It's On The Ball is a charity governed by a constitution, dated 27 January 2014, which established the objects and powers of the organisation and its trustees.

b. Methods of appointment or election of Trustees

The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Constitution.

At every Annual General Meeting of the members of the charity, apart from the first, one third of the charity trustees shall retire, by rotation decided by length of service. The vacancies arising may be filed by decision of the members at the Annual General Meeting.

Any vacancies not filled at the Annual General Meeting may be filled by the trustees of the charity.

c. Organisational structure and decision-making policies

The board of trustees is the principal decision making body of the charity.

d. Employed Personnel

The charity continues to employ a ‘connected party’ (Vincent Wolverson as Chief Executive Officer), following legal consent from the Charities Commission.

The trustees will regularly review the arrangement to ensure it presents no conflict of interest and continues to be in the best interests of the charity and in terms of the affordability.

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TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

Plans for future periods

The trustees' aims in the 2022/2023 financial year are:

Statement of Trustees' responsibilities

The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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IT'S ON THE BALL TRUSTEES. REPORT {CONTINUEDI FOR THE YEAR ENDED 31 MARCH 2022 Approve fth embers e board of Trustees and signed on their beh8lf by.. verton hair of Trusleesl Dale= Mr Talford {Treasurer) 24/1112022 Page 6

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INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2022

Independent examiner's report to the Trustees of It's On The Ball ('the Charity')

I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2022.

Responsibilities and basis of report

As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.

Signed: Dated: 8 December 2022 Giles Kerkham FCA DChA

Larking Gowen LLP Chartered Accountants, Norwich

Page 7

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STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022

Note
Income from:
Donations and legacies
2
Fundraising
3
Total income
Expenditure on:
Charitable activities
4
Fundraising costs
5
Total expenditure
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward
Unrestricted
funds
2022
£
17,207
9,257
26,464
33,855
2,724
36,579
(10,115)
66,603
(10,115)
56,488
Restricted
funds
2022
£
-
-
-
1,181
-
1,181
(1,181)
3,393
(1,181)
2,212
Total
funds
2022
£
17,207
9,257
26,464
35,036
2,724
37,760
(11,296)
69,996
(11,296)
58,700
Total
funds
2021
£
49,922
1,040
50,962
31,100
340
31,440
19,522
50,474
19,522
69,996

The Statement of financial activities includes all gains and losses recognised in the year.

The notes on pages 10 to 19 form part of these financial statements.

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IT'S ON THE BALL BALANCE SHEET AS AT 31 MARCH 2022 2022 2021 Note Current assèts Cash at bank and In hand 60,951 74, 126 60.951 74, 126 Credilors= amounts falling due within one year 12,251) (4, 130) Net current assots 58.700 69,996 Total nat assets 58.700 69,996 Charlty funds Restricted funds Unreslricled funds 10 2,212 56,488 3.393 66,603 Total funds 58,700 69,996 The fi stal enls were approved and authorised lor issue by the Trustees and signed on their behalf by-. r J Overton (Chair of Trusleesl DAtÉ.. 24111/22 Mr C Talford (Treasurer) The notes on pages 10 10 19 form part of these financial statements. Pag8 9

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1. Accounting policies

1.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

It's On The Ball meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

1.2 Going concern

After considering the charity's financial commitments and the strength of its reserves, the trustees consider that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing th financial statements.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1. Accounting policies (continued)

1.3 Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.

1.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated to the applicable expenditure headings.

1.5 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the bank.

1.6 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1. Accounting policies (continued)

1.7 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges.

1.8 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value.

1.9 Pensions

The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year.

1.10 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

2. Income from donations and legacies

Unrestricted
funds
2022
£
Grants
2,500
Grants subtotal
2,500
Donations
14,707
Subtotal
14,707
17,207
Unrestricted
funds
2021
£
Grants from trusts and foundations
National Lottery Community fund - for core costs
10,000
Other grants for core costs
28,900
Other restricted grants
-
Subtotal
38,900
Donations
8,531
Subtotal
8,531
47,431
Restricted
funds
2022
£
-
-
-
-
-
Restricted
funds
2021
£
-
-
2,491
2,491
-
-
2,491
Total
funds
2022
£
2,500
2,500
14,707
14,707
17,207
Total
funds
2021
£
10,000
28,900
2,491
41,391
8,531
8,531
49,922

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

3. Fundraising income

Income from fundraising events

Unrestricted
funds
2022
£
Other events
9,257
Unrestricted
funds
2021
£
Other events
1,040
Total
funds
2022
£
9,257
Total
funds
2021
£
1,040

4. Analysis of expenditure on charitable activities

Summary by fund type

Unrestricted
funds
2022
£
Grants to individuals
2,000
Stationery
10
Insurance
341
Administration costs
1,674
Support spend
-
Independent examiner's remuneration
1,438
Merchandise and clothing costs
831
Promotional materials
2,040
Wages and salaries
25,521
33,855
Restricted
funds
2022
£
-
152
-
-
779
-
250
-
-
1,181
Total
funds
2022
£
2,000
162
341
1,674
779
1,438
1,081
2,040
25,521
35,036

During the year grants of £2,000 (2021: £300) were made to 6 individuals (2021: 1). There were no grants made to institutions in the current or previous financial year.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

4. Analysis of expenditure on charitable activities (continued)

Summary by fund type (continued)

Grants to individuals
Stands and Equipment
Stationery
Insurance
Administration costs
Support spend
Independent examiner's remuneration
Merchandise and clothing costs
Promotional materials
Wages and salaries
Unrestricted
funds
2021
£
300
18
115
319
1,673
-
1,420
116
1,205
24,524
29,690
Restricted
funds
2021
£
-
-
-
-
-
852
-
558
-
-
1,410
Total
funds
2021
£
300
18
115
319
1,673
852
1,420
674
1,205
24,524
31,100

5. Other Fundraising expenditure

Unrestricted
funds
2022
£
Event costs
2,724
Unrestricted
funds
2021
Restricted
funds
2021
£
£
Event costs
203
137
Total
funds
2022
£
2,724
Total
funds
2021
£
340

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

6. Independent examiner's remuneration

2022 2021
£ £
Fees payable to the Charity's independent examiner for the independent
examination of the Charity's annual accounts 1,476 1,420
Fees payable to the Charity's independent examiner in respect of:
Other services 1,332 666

7. Staff costs

Wages and salaries
Contribution to defined contribution pension schemes
2022
£
24,981
540
25,521
2021
£
24,000
524
24,524

The average number of persons employed by the Charity during the year was as follows:

2022 2021
No. No.
1 1

No employee received remuneration amounting to more than £60,000 in either year.

The Key Management Personnel (KMP) of the charity are represented by the trustees. Vince Wolverson, a trustee, is employed by the charity in accordance with written consent from the Charity Commission. During the period Mr Wolverson's remuneration and the total KMP compensation amounted to £25,521 (2021: £24,524).

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

8. Trustees' remuneration and expenses

During the year ended 31 March 2022, expenses totalling £ NIL were reimbursed or paid directly to nil Trustee (2021 - £ NIL).

During the year, no Trustees received any benefits in kind (2021: £NIL). During the year, no remuneration was paid to Trustees for acting as a trustee.

Other than the payments noted in Note 7 there were no related party transactions requiring disclosure.

9. Creditors: Amounts falling due within one year

Trade creditors
Accruals and deferred income
2022
£
667
1,584
2,251
2021
£
666
3,464
4,130

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

10. Statement of funds

Statement of funds - current year

Balance at
Balance at 1 31 March
April 2021 Income Expenditure
2022
£ £ £
£
Unrestricted funds
General Funds
66,603
26,464 (36,579)
56,488
Restricted funds
Restricted Funds
3,393
- (1,181)
2,212
Total of funds
69,996
26,464 (37,760)
58,700
The restricted fund originates from grants received for the funding of testicular cancer awareness packs.
Statement of funds - prior year
Balance at
Balance at 31 March
1 April 2020 Income Expenditure
2021
£ £ £
£
Unrestricted funds
General Funds
48,025
48,471 (29,893)
66,603
Restricted funds
Restricted Funds
2,449
2,491 (1,547)
3,393
Total of funds
50,474
50,962 (31,440)
69,996

The restricted fund originates from grants received for the funding of testicular cancer awareness packs.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

11. Analysis of net assets between funds

Analysis of net assets between funds - current year

Unrestricted
funds
2022
£
Current assets
58,739
Creditors due within one year
(2,251)
Total
56,488
Analysis of net assets between funds - prior year
Unrestricted
funds
2021
£
Current assets
70,733
Creditors due within one year
(4,130)
Total
66,603
Restricted
funds
2022
£
2,212
-
2,212
Restricted
funds
2021
£
3,393
-
3,393
Total
funds
2022
£
60,951
(2,251)
58,700
Total
funds
2021
£
74,126
(4,130)
69,996

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