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2021-03-31-accounts

Charity number: 1155510

IT'S ON THE BALL

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2021

IT'S ON THE BALL

CONTENTS

Page
Reference and administrative details of the Charity, its Trustees and advisers 1
Trustees' report 2 - 6
Independent examiner's report 7
Statement of financial activities 8
Balance sheet 9
Notes to the financial statements 10 - 19

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REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2021

Trustees Mr J Overton, Chair (appointed 22 September 2020)
Mr A King
Mr D Walker
Mr G Ducker
Ms L Pedro
Mr V Wolverson, Chief Executive
Mr C Talford, Treasurer
Mr C Larke
Mrs A Wolverson, Secretary
Charity registered
number
1155510
Principal office
King Street House
15 Upper King Street
Norwich
Norfolk
NR3 1RB
Accountants
Larking Gowen LLP
Chartered Accountants
King Street House
15 Upper King Street
Norwich
NR3 1RB

Page 1

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TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2021

The Trustees present their annual report together with the financial statements of the It's On The Ball for the 1 April 2020 to 31 March 2021. The Trustees confirm that the Annual Report and financial statements of the charity comply with the current statutory requirements, the requirements of the charity's governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with FRS 102.

Objectives and activities

a. Policies and objectives

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the charity commission relating to public benefit. It's On The Ball's charitable objectives are:

b. Activities undertaken to achieve objectives

It's On The Ball organises and attends events as well as running campaigns to inform and raise awareness of testicular cancer, and provides support to sufferers of testicular cancer. It's On The Ball has developed informative yet friendly literature, a website to provide further information and contact information for those requiring further information or support.

It's On The Ball provides support packs for patients undergoing treatment designed to make a stay in hospital, or at home recovering, more comfortable, but also critically providing information about It's On The Ball and the opportunity to speak to someone who has been through similar treatment.

Achievements and performance

a. Review of activities

The COVID-19 pandemic lockdown restrictions have seriously impacted the activities of It's On The Ball throughout this reporting period. In particular all planned fundraising events had to be cancelled, including the Norfolk Brewhouse ‘Beer Push’ event, participation in the London Marathon, and the Charity Ball planned for October 2020 due to the restrictions on mass gatherings.

Patient support activities have continued in the form of peer to peer ‘Buddy’ support, the distribution of support packs to patients receiving treatment for Testicular Cancer at participating hospitals, and a number of hardship funding grants have been awarded to patients in financial need.

The lockdown restrictions resulted in the majority of our education activities (visits to schools, and workplaces, and attendance at Health & Wellbeing events), being cancelled. Some awareness activities in educational establishments were carried out remotely and the schools awareness presentation has been adapted to make it suitable for delivery via virtual platforms such as MS Teams, Google Meet, and Zoom. This has enabled the charity to deliver awareness talks to schools and workplaces outside of its geographical operating area of East Anglia.

In order to make Testicular Cancer awareness resources available during the lockdown restrictions the charity has designed a range of teaching aids including lesson plans and downloadable literature suitable for both mainstream schools and Special Educational Needs students. These have been published on the Times Educational Supplement website and are freely available to any school/college in the UK and overseas.

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TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Achievements and performance (continued)

The Charity is liaising with the Testicular Cancer Support Group at St Bartholomew’s Hospital, London, to support patients from the East Anglia region who require treatment at St Barts.

The Charity is an existing and founder member of the Testicular Cancer Network.

b. Impact of COVID-19

After careful consideration of the effects of COVID-19 on cancer patient welfare, and funding income, the Trustees made the decision not to furlough its part time employee (Mr Vincent Wolverson, CEO), whilst remaining vigilant in monitoring the financial health of the charity, with the intention of continuing its patient support services as fully as possible. Alternative funding streams such as grants supporting specific projects, and core funding grants were investigated and applied for to ensure the aims of the charity could be sustained during the lockdown restrictions.

It’s On The Ball is extremely grateful to the following funding bodies for their financial assistance:

· Norfolk Community Foundation: £2,491.00 (Patient Support Packs) · Foyle Foundation: £10,000.00 (Core Costs) · Alan Boswell Group Charitable Trust: £20,000.00 (Core Costs) · Suffolk Community Foundation: £5,000.00 (Core Costs) · National Lottery Community Fund: £10,000.00 (Core Costs)

In combination these grants have enabled the charity to continue to deliver its patient support services and awareness activities throughout the lockdown, and to have the financial stability to resume its activities fully as the lockdown restrictions are gradually lifted.

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TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Achievements and performance (continued)

Financial review

a. Going concern

After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future despite the expected loss of fundraising income due to COVID-19. For this reason they continue to adopt the going concern basis in preparing the financial statements.

b. Reserves policy

The trustees are aiming to carry forward up to 12 months of budgeted expenditure as a buffer against income fluctuation and therefore to ensure services will continue. As at 31 March 2021 the charity's unrestricted funds are £66,603.

Structure, governance and management

a. Constitution

The charity was incorporated on 29 January 2014 and commenced trading on that date. It is registered with the Charity Commission (charity no. 1155510).

It's On The Ball is a charity governed by a constitution, dated 27 January 2014, which established the objects and powers of the organisation and its trustees.

b. Methods of appointment or election of Trustees

The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Constitution.

At every Annual General Meeting of the members of the charity, apart from the first, one third of the charity trustees shall retire, by rotation decided by length of service. The vacancies arising may be filed by decision of the members at the Annual General Meeting.

Any vacancies not filled at the Annual General Meeting may be filled by the trustees of the charity.

c. Organisational structure and decision-making policies

The board of trustees is the principal decision making body of the charity.

The board of Trustees elected Mr John Overton in the role of Chair of Trustees with effect from 22 September 2020.

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TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Structure, governance and management (continued)

d. Employed Personnel

The charity continues to employ a ‘connected party’ (Vincent Wolverson as Chief Executive Officer), following legal consent from the Charities Commission.

The trustees will regularly review the arrangement to ensure it presents no conflict of interest and continues to be in the best interests of the charity and in terms of the affordability.

Plans for future periods

The trustees' aims in the 2021/2022 financial year are:

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TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Statement of Trustees' responsibilities

The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees and signed on their behalf by:

................................................ Mr J Overton (Chair of Trustees) Date: 16 November 2021

Page 6

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INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2021

Independent examiner's report to the Trustees of It's On The Ball ('the Charity')

I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2021.

Responsibilities and basis of report

As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.

Signed: Dated: Giles Kerkham FCA DChA Larking Gowen LLP Chartered Accountants, Norwich

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STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

Note
Income from:
Donations and legacies
2
Fundraising
3
Total income
Expenditure on:
Charitable activities
4
Fundraising costs
5
Total expenditure
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward
Unrestricted
funds
2021
£
47,431
1,040
48,471
29,690
203
29,893
18,578
48,025
18,578
66,603
Restricted
funds
2021
£
2,491
-
2,491
1,410
137
1,547
944
2,449
944
3,393
Total
funds
2021
£
49,922
1,040
50,962
31,100
340
31,440
19,522
50,474
19,522
69,996
Total
funds
2020
£
24,071
2,322
26,393
36,619
1,700
38,319
(11,926)
62,400
(11,926)
50,474

The Statement of financial activities includes all gains and losses recognised in the year.

The notes on pages 10 to 19 form part of these financial statements.

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BALANCE SHEET AS AT 31 MARCH 2021

Note
Current assets
Debtors
9
Cash at bank and in hand
Creditors: amounts falling due within one
year
10
Net current assets
Total net assets
Charity funds
Restricted funds
11
Unrestricted funds
11
Total funds
-
74,126
74,126
(4,130)
2021
£
69,996
69,996
3,393
66,603
69,996
1,980
51,212
53,192
(2,718)
2020
£
50,474
50,474
2,449
48,025
50,474

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

................................................ Mr J Overton (Chair of Trustees) Date: 16 November 2021

The notes on pages 10 to 19 form part of these financial statements.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1. Accounting policies

1.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

It's On The Ball meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

1.2 Going concern

After considering the charity's financial commitments and the strength of its reserves, the trustees consider that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing th financial statements.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1. Accounting policies (continued)

1.3 Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.

1.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated to the applicable expenditure headings.

1.5 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the bank.

1.6 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.7 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1. Accounting policies (continued)

1.8 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges.

1.9 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value.

1.10 Pensions

The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year.

1.11 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

2. Income from donations and legacies

Unrestricted
funds
2021
Restricted
funds
2021
£
£
Grants from trusts and foundations
National Lottery Community Fund - for core costs
10,000
-
Other grants for core costs
28,900
-
Other restricted grants
-
2,491
Grants subtotal
38,900
2,491
Donations
8,531
-
Subtotal
8,531
-
47,431
2,491
Unrestricted
funds
2020
£
Donations
24,071
Fundraising income
Income from fundraising events
Unrestricted
funds
2021
£
Other events
1,040
Total
funds
2021
£
10,000
28,900
2,491
41,391
8,531
8,531
49,922
Total
funds
2020
£
24,071
Total
funds
2021
£
1,040

3. Fundraising income

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

3. Fundraising income (continued)

Income from fundraising events (continued)

Unrestricted Total
funds funds
2020 2020
£ £
Other events 2,322 2,322

4. Analysis of expenditure on charitable activities

Summary by fund type

Unrestricted
funds
2021
£
Grant spend
300
Stands and Equipment
18
Stationery
115
Insurance
319
Administration costs
1,673
Support spend
-
Independent examiner's remuneration
1,420
Merchandise and clothing costs
116
Promotional materials
1,205
Wages and salaries
24,524
29,690
Restricted
funds
2021
£
-
-
-
-
-
852
-
558
-
-
1,410
Total
funds
2021
£
300
18
115
319
1,673
852
1,420
674
1,205
24,524
31,100

During the year grants of £300 (2020: £Nil) were made to 1 individual (2020: Nil). There were no grants made to institutions in the current or previous financial year.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

4. Analysis of expenditure on charitable activities (continued)

Summary by fund type (continued)

Stands and Equipment
Insurance
Administration costs
Support spend
Independent examiner's remuneration
Merchandise and clothing costs
Promotional materials
Wages and salaries
Unrestricted
funds
2020
£
49
343
1,219
2,651
1,380
2,898
3,436
24,536
36,512
Restricted
funds
2020
£
-
-
-
-
-
107
-
-
107
Total
funds
2020
£
49
343
1,219
2,651
1,380
3,005
3,436
24,536
36,619

5. Other Fundraising expenditure

Unrestricted
funds
2021
£
Event costs
203
Event costs
Restricted
funds
2021
£
137
Unrestricted
funds
2020
£
1,700
Total
funds
2021
£
340
Total
funds
2020
£
1,700

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

6. Independent examiner's remuneration

2021 2020
£ £
Fees payable to the Charity's independent examiner for the independent
examination of the Charity's annual accounts - 1,420
Fees payable to the Charity's independent examiner in respect of:
Other services - 666

7. Staff costs

Wages and salaries
Contribution to defined contribution pension schemes
2021
£
24,000
524
24,524
2020
£
24,000
536
24,536

The average number of persons employed by the Charity during the year was as follows:

2021 2020
No. No.
1 1

No employee received remuneration amounting to more than £60,000 in either year.

The Key Management Personnel (KMP) of the charity are represented by the trustees. Vince Wolverson, a trustee, is employed by the charity in accordance with written consent from the Charity Commission. During the period Mr Wolverson's remuneration and the total KMP compensation amounted to £24,524 (2020: £24,536)

8. Trustees' remuneration and expenses

During the year ended 31 March 2021, expenses totalling £ NIL were reimbursed or paid directly to Trustee (2020 - £ NIL). These expenses were in respect of goods and services used directly by the charity, paid for by the trustee personally.

During the year, no Trustees received any benefits in kind (2020: £NIL). During the year, no remuneration was paid to Trustees for acting as a trustee.

Other than the payments noted in Notes 7 and 8 there were no related party transactions requiring disclosure.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

9. Debtors: Amounts due within one year

Other debtors
Prepayments and accrued income
2021
£
-
-
-
2020
£
110
1,870
1,980

10. Creditors: Amounts falling due within one year

Trade creditors
Accruals and deferred income
2021
£
666
3,464
4,130
2020
£
418
2,300
2,718

11. Statement of funds

Statement of funds - current year

Balance at 1
April 2020
£
Unrestricted funds
General Funds
48,025
Restricted funds
Restricted Funds
2,449
Total of funds
50,474
Income
£
Expenditure
£
48,471
(29,893)
2,491
(1,547)
50,962
(31,440)
Balance at
31 March
2021
£
66,603
3,393
69,996

The restricted fund originates from grants received for the funding of testicular cancer awareness packs.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

11. Statement of funds (continued)

Statement of funds - prior year

Unrestricted funds
General Funds
Restricted funds
Restricted Funds
Total of funds
Balance at
1 April 2019
£
60,395
2,005
62,400
Income
£
26,393
-
26,393
Expenditure
£
(38,212)
(107)
(38,319)
Transfers
in/out
£
(551)
551
-
Balance at
31 March
2020
£
48,025
2,449
50,474

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

12. Analysis of net assets between funds

Analysis of net assets between funds - current year

Unrestricted
funds
2021
£
Current assets
70,733
Creditors due within one year
(4,130)
Total
66,603
Analysis of net assets between funds - prior year
Unrestricted
funds
2020
£
Current assets
50,743
Creditors due within one year
(2,718)
Total
48,025
Restricted
funds
2021
£
3,393
-
3,393
Restricted
funds
2020
£
2,449
-
2,449
Total
funds
2021
£
74,126
(4,130)
69,996
Total
funds
2020
£
53,192
(2,718)
50,474

Page 19