## **Trustees’ Annual Report for the period** **From 01.01.2023 Period start date To 31.12.2023 Period end date Charity name: Malhamdale Agricultural and Horticultural Society** ## **Charity registration number: 1155490** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The improvement of agriculture,**
**horticulture and livestock breeding for**
**the public benefit.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The holding of an annual show to judge**
**and improve the breeds of various farm**
**animals; to showcase agricultural**
**machinery; promote local businesses**
**and showcase regional horticulture. The**
**annual show is also an opportunity for**
**local farmers residents and visitors to**
**participate together in a wide range of**
**low key competitions to promote a wider**
**knowledge and understanding of the**
**local rural economy.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**The show committee are very grateful**
**for the hard work of our volunteers**
**throughout the year and on Show Day. It**
**would not be possible to run our show**
**without their voluntary time and effort.**| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Show, a one day event, was held on**
**the Saturday before the bank holiday at**
**the end of August in 2023.**
**The show had a full range of activities**
**and local businesses attending**
**including a farmers market, trade and**
**catering stands, show jumping, sheep**
**dog trials, gun dog display, hawking,**
**walling competition, a full range of**
**produce and livestock exhibits and**
**various fun competitions for visitors.**
**Our livestock categories influence the**
**farming committee in deciding what**
**they themselves may farm and are great**
**attraction to visitors.**
**The show attracts a wide range of**
**visitors from the local and farming**
**communities together with tourists**
**visiting the Yorkshire Dales.**
**The Committee believe the Show is vital**
**in encouraging young farmers and we**
**make donations to a range of**
**organisations connected to farming and**
**the local community including the local**
**school, young farmers organisation, the**
**cave and fell rescue organisation and**
**Yorkshire Air Ambulance.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set Investment performance Para 1.41 against objectives Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**As at 31.12.2023 the Charity is in a**
**strong financial position. The accounts**
**show a surplus of £20,110 for the year**
**and our balance sheet is robust with**
**£131,276 in reserve across our current**
**account and various savings/**
**investment accounts.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Our main sources of income are entry**
**fees paid on show day and car parking**
**revenue throughout the year.**
**It costs in the region of £60,000 to put**
**on the show.**
**Attendance on show day can vary**
**dramatically depending on the weather**
**on show day.**
**A worst case scenario would be a last**
**minute cancellation due to a flooded or**
**storm damaged site. This has happened**
**to other local shows. Such a situation**
**would create a significant loss, possibly**
**as high as £40,000 and more, due to**
**fixed expenditure commitments.**
**As a consequence of these**
**considerations it is felt reserves**
**sufficient to cover a minimum of two to**
**three years of such losses needs to be**
**reserved. Ie around £100,000 plus a**
**buffer.**| |Amount of reserves held|Para 1.22|**Reserves at 31.12.2032 £131,276**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected at AGM. One third retire**
**annually.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| Other ## **Reference and Administrative details** |Charity name|Malhamdale Agricultural and Horticultural Society| |---|---| |Other name the charity uses|Malham Show| |Registered charity number|1155490| |Charity’s principal address|Manor Barn
Calton
Skipton
BD23 4AD| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Phil Hargreaves|Chaiman||| ||Annie Heseltine|||| ||Janet Bolland|||| ||AshleyCaton|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** DColgrave **Full name(s)** David Colgrave **Position (eg Secretary,** Treasurer **Chair, etc) Date** 20/10/24 ## **Malham Show Income and Ependiture 2023** ## **Show Income** |**Other Acivities - Income**||| |---|---|---| |Parking||| |Contactless|3908|| |Cash|11172|15080| |Field Hire|11692|| |Annual Dinner|2514|| |Interest|635|| |Sundries|165|15006| ||||| |---|---|---|---| |||**Other Acivities - Income**|| |Show Day Gate Receipts:
Contactless
Cash
Show Day Parking:
Contactless
Cash
VP Tickets
Trade Stalls
Sponsors
Catering Stalls
Advertisers
Entry Fees
Bar
Donations
Craft Stands
**Total Show Income**
**Show Expenses:**
Marquee Hire
Show Day Events
Advertising/ Printing
Prizes
VP Catering
Proffesional advice/ fees
Expenses
Rosettes/ Engraving
**Profit/ Loss**
**Total Profit 2023**
To Investment Account
**Retained Profit**
Represented by
Increase in HSBC account
Cash in hand|Parking
13282
Contactless
3908
7506
20788
Cash
11172
15080
Field Hire
11692
1487
Annual Dinner
2514
3178
4665
Interest
635
25453
Sundries
165
15006
7200
5420
4912
2678
2223
2183
2010
1964
1654
30244
55697
**Non Show Income**
30086
**Non Show Expenses**
17169
Field Improvements
11215
8557
Donations
3167
8158
Dinner
2516
7658
Interest/ Charges
313
5271
Sundries
201
2257
Water
186
887
881
50838
17598
**4859**
**12488**
**17347**
6000
11347
11069
278
11347|Parking
Contactless
3908
Cash
11172
15080
Field Hire
11692
Annual Dinner
2514
Interest
635
Sundries
165
15006|| ||||| ||||17598
**12488**| ||||| |**Reserves at 31st Dec 2023**
HSBC Account
SJP
NSB investment Account
NSB Bonds
Cash in hand
Accumulated Fund
Balance Brought Forward
Surplus for the year|**2023**
71899
28683
10416
20000
278
131276
111166
20110
131276|**2022**
60830
20000
10336
20000| |---|---|---| |||111166| |||78406
32760| |||111166| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Malhamdale Agricultural and Horticultural Society On accounts for the year ended 3181 December 2023 Charity no (if any) 1155490 Sot out on pagos 1and2 I report to the tTUStees on my examinats'on of the accounts of the above charTty (Ihe Trust.) for the year ended Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance wrth the requirements of the Chanties Act 2011 {'the Acr). I report in respect of my examinakn'on of the Trust's accounts carried out urK18r $8Ction 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5){b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention {other than that disdosed t*low ') in connection wth the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Ad or th8 ac¢ount$ do nol ac￿rd wrth the accounting records Independent examiner's statement I have no concems and have come across no other matters in connèction wrth the examination to which attention should be drawn in order to énable 8 proper understanding of the accounts to be reached. . Ple88e delete the wonls in the brnckets rf they do not 8ppIy. Slgnad: Date: 18 io Namo: John Mttcttell Rèlèvant professlonal qualification(sl or body (If any): ACA Address: Stonelands House. Litton. Skipton BD23 5QH IER October 2018