Trustees’ Annual Report for the period
From 01.01.2020 Period start date To 31.12.20 Period end date
Charity name:Malhamdale Agricultural and Horticultural Society
Charity registration number:1155490
Objectives and Activities
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SORP reference
Summary of the purposes Para 1.17 The improvement of agriculture,
of the charity as set out in horticulture and livestock breeding
its governing document for the public benefit.
Summary of the main Para 1.17 and The holding of an annual show to
1.19
activities in relation to judge and improve the breeds of
those purposes for the various farm animals , to
public benefit, in showcase agricultural machinery,
particular, the activities, promote local business and
projects or services showcase regional horticulture.
identified in the accounts.
Statement confirming Para 1.18 The trustees have had regard to
whether the trustees the guidance issued by the Charity
have had regard to the Commission on public benefit.
guidance issued by the
Charity Commission on
public benefit
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SORP reference Policy on grant making Para 1.38 Policy on social Para 1.38 investment including program related investment
Contribution made by Para 1.38 volunteers Other
Achievements and Performance
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
SORP reference The show, a one day event, scheduled for August 2020 was cancelled due to COVID restrictions. Para 1.20 As a result the income usually generated by the show fell significantly; the main source of show income being entry fees paid by the public on the day.
Other income from parking and hire of the show field remained robust and ensured the charity was able to cope with the loss of the Show and associated income.
This enabled the Charity to continue improving the show field in anticipation of future events.
The decision was made to defer donation payments to the local school, cave and fell recue organisations and the air ambulance. These will be reinstated in 2021.
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Achievements against objectives set Para 1.41
Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other
Financial Review
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Review of the charity’s Para 1.21
financial position at the
end of the period
Statement explaining the Para 1.22 The main source of income is entry
policy for holding fees paid by visitors. The
reserves stating why they attendance can vary widely
are held depending on the weather on the
day. In the event of a worst case
scenario of a last minute
cancellation due to a flooded site a
loss of £20,000 or more would
result due to fixed expenditure
commitments. This has happened
to other local shows.
The show site itself requires
ongoing upgrading, particularly
in respect of drainage, toilet
facilities and health and safety
precautions. The acquisition of
adjacent land to extend the
show site is constantly under
review. As a consequence of
these
considerations it is felt reserves of
at least £40,000 should be
retained if possible.
Amount of reserves held Para 1.22 £64,372
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a
going concern
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The charity’s principal
sources of funds
(including any Para 1.47
fundraising)
Investment policy and
objectives including any
social investment policy Para 1.46
adopted
A description of the
principal Para 1.46
risks facing the charity
Other
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Structure, Governance and Management
Description of charity’s trusts: Type of governing Para Constitution 1.25 document (trust deed, royal charter) How is the Para 1.25 Unincorporated association charity constituted? (e.g unincorporated association, CIO) Trustee selection methods Para 1.25 Elected at AGM. One third retire including details of any annually. constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees
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Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider network Para 1.51 with which the charity works Relationship with any related parties Para 1.51 Other
Reference and Administrative details
Charity name Malhamdale Agricultural and Horticultural Society. Other name the charity Malham Show
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uses
Registered charity 1155490
number
Charity’s principal Stonelands House
address Litton
Skipton
BD23 5QH
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Names of the charity trustees who manage the charity
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Dates acted if not for Name of person (or body)
Trustee name Office (if any) whole year entitled to appoint trustee
(if any)
Janet Bolland
Ashley Caton
Annie Heseltine
Phillip Chairman Commenced Appointed by AGM
Hargreaves 20.1.2020
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Annie Heseltine Position (eg Trustee Secretary, Chair, etc)
Date
Malham Show
Balance Sheet 31 December 2020
| 2020 | 2019 | |||
| Assets | ||||
| HSBC | 34285 | 17712 | ||
| NSB bonds | 20000 | 20000 | ||
| NSB investment account | 10087 | 10087 | ||
| 64372 | 47799 | |||
| Accumulated Fund | ||||
| Balance brought fwd | 47799 | 32380 | ||
| Overall surplus for the year | 16573 | 15419 | ||
| 64372 | 47799 | |||
Malham Show Income and Expenditure year ended 31 December 2020
| 2020 | |||||
|---|---|---|---|---|---|
| 2020 | 2019 | ||||
| Show income | |||||
| VP | 70 | ||||
| Trade stands | 385 | ||||
| Thwait es |
600 | ||||
| Advert | 50 | 1105 | 48095 | ||
| Show expenditure |
|||||
| Hall hire |
60 | ||||
| Insurance | 1181 | ||||
| Advert | 185 | ||||
| Water | 38 | ||||
| Band | 340 | ||||
| Broadband | 60 | ||||
| Field work | 5915 | 7779 | 40519 | ||
| Proft(Loss)on show | -6674 | 7576 | |||
| Other income | |||||
| Interest received |
224 | 230 | |||
| Field hire |
8400 | 1070 | |||
| Parkin g |
14303 | 7523 | |||
| Carava ns |
320 | 23247 0 |
8823 | ||
| 16573 | 16399 | ||||
| Other expenditure |
| Charitable Donations | 0 | 980 | |
|---|---|---|---|
| Increase (decrease) in | |||
| accumulated funds |
16573 | 15419 |