St Ursula’s E-Act Academy
Annual report and accounts
Year ended 31 August 2022
The St Ursula’s E-Act Academy Parent, Teachers and Friends Association is a charity which is run by a committee elected each year at the Annual General Meeting.
Our Goals....
To foster, build and support a community across the parents and teachers at our school.
To enrich the education of the children at our school. This is primarily through organising fund-raising events throughout the year.
Review of the Last Year
To achieve these goals we have organised fund raising events and social actives which pupils, teachers, parents, carers and friends of the school can enjoy.
We are reviewing the last financial year which is from September 2021-August 2022. It was agreed by the members to move the AGM away from November – it being the busiest fundraising period of the year with fireworks and Christmas looming, and so we deferred to now.
Fireworks 2021 – the return. In our first year back after Covid we reduced capacity to ensure everyone felt safe and had a hugely successful event raising over £8k.
2021 Christmas Reindeer Run – Our first Reindeer Run was a huge success as we opted for an outdoor event to try and return to normality post Covid. Raising £679 was superb in conjunction with the Cauliflower Cards raising a huge £539.
Quiz & Chips 22 –As I type this on National Womens Day it seems fitting that the winning team coming to defend their title tonight is an all women team. I also need to thank two other great women for their Quiz commitments over the years as it was also our last year with Kelly Warner as host so Kelly thank you for all the year’s you’ve batted away the banter and made a great night, and thank you Fiona for all the years organising the event and despatching a willing husband to the chippy. We’ll miss you both. Enjoy tonight an go easy on Ninj.
Lottery 21/22 – The prizes issued in 21/22 relate to the previous year when we sold more tickets, which you’ll hear from Kelly shows skewed profit. Ellie Sykes has kindly offered to take on the monthly draws so Claire will be handing over to her soon.
Discos 2022 – Well as expected the discos were a sell out. We reduced capacity of previous discos and split into two discos of 250. After an assessment on the night it was felt by the team we could increase capacity for this year whilst still keeping everyone feeling safe and spaced and using the whole Shine hall.
Graduation – Sharon created a fabulous stage for the 2022 year 6 graduation ceremony after we received a request from Nicky Hamilton. A great balloon arch purchased second hand, some lovely decorations made for a great setting. We’ll provide the same in 2023.
Summer Event – A low key event was planned for last year as the team were a little burnt out and without an event lead. Nonetheless the sun shone and our BBQ team kept everyone well fed so we could all enjoy the field and Neil O in the stocks! It is clear we need a dedicated team for 2023 (not necessarily PTFA) so I’ll personally drive this recruitment as best I can.
Introducing Colin - the new shipping container which arrived during the summer holidays and was finally in it’s home by the start of the new term after a few complications with installation. Thank you to all the team and helpers who emptied the sheds into school, built racking and then filled the container. It’s still a work in progress as each time we have an event there’s some sorting to do but we’ll get there and will need to concentrate on tidying the outside area when we can in better weather.
Sports T-Shirts – it was great to furnish so many children with new shirts after a long gap. We’ll order more in time for Sports Day 2023. With our new freezer donated by Claire, we can even sell ice creams at this year’s event!
Where has money been spent?
Some of our events aren’t necessarily big money spinners, more a social/community event showcasing St U’s as a preferred local school with it’s wonderful field, sensory garden and great parent participation. So, with our small team we will aim to do what we can resource to provide fun events and raise money for the ‘nice to haves’ on the school’s wish list. Our discussions are still ongoing regarding a MUGA facility – there are cheaper quotes in now through E-Act but we are waiting to see what our contribution could be, as it is felt by many of the team that the current parents and children won’t have the benefit of it, and therefore we should not commit all our recent fundraising to this.
Hardship Fund – Having had various requests from SLT to support families in need, we have launched a Hardship Fund which we have agreed will receive 10% of profits but this will be reviewed at each AGM. The purpose of this is to allow the SLT to allocate as they see fit to families in need of support for uniform, trips etc. Before this was created we assisted with a donation to Yr6 camp in 2022, Christmas Hampers and one-off school holiday club for exceptional circumstances.
Finally, thank you to those in the team who plan and put on the events, support us, assist with communications (Sarah) and sponsorship deals (Natasha) and of course those with positions who go above and beyond to make sure we do things well – our wonderful treasurer team work very hard behind the scenes. It’s a fabulous team to be part of. I particularly want to thank Cat for joining us and jumping in with both feet for a huge impact. Welcome! Cheers!
Our focus for 2023 will be on building the team but also our bank of wonderful volunteers. We understand that committing is tricky with work and family pressures and will welcome help event by event. Anyone can lead an event – not necessarily a PTFA member and the team will be there to support.
New constitution
We discussed the content of our current constitution in a couple of meetings last year and whether it was fit for purpose and met with the charity commission’s expectations. On review by Claire, we felt that as it was created quite some year’s ago we should consider adopting the constitution recommended by Parentkind. Things like voting in members, having a finite time in service, and when to hold an AGM could certainly be restrictive with our version. I’d like to propose a vote to move to Parentkind’s version.
St Ursula's E-Act Academy PTFA Statement of Income and Expenditure Year ended 31 August 2022
| St Ursula's E-Act Academy PTFA Statement of Income and Expenditure Year ended 31 August 2022 |
|
|---|---|
| Income from events / lottery Donations and grants Other Income Expenditure on events / lottery Other expenditure Net funds raised in year Donations made to school Net increase (decrease) in funds |
2022 2021 £ £ 31,147 1,716 2,223 2,136 867 159 |
| 34,237 4,011 |
|
| 16,345 1,031 6,052 123 |
|
| 22,397 1,154 |
|
| 11,840 2,857 (5,655) (1,562) |
|
| 6,185 1,295 |
Approved by: Shelley Robertson
Chair
17 March 2023
St Ursula's E-Act Academy PTFA
Statement of Income and Expenditure Year ended 31 August 2022
----- Start of picture text -----
Income 2021/22 2021/22 2020/21 2020/21
£ £ £ £
Event Income 30,571 -
Lottery
576 1,716
Coop grant 965
Online fundraising 556
Cauliflower cards
539
Matchgiving 100
Donations
63
Fundraising/ Donation income
2,223 2,136
Uniform income 217
Entrepreneurs income
650
Other Income 867 159
Total Income 34,237 4,011
Expenditure
Event Expenditure 15,745 21
Lottery
600 1,010
New Container 4,619
Event equipment 1,240
PTA events/Parentkind membership 128
Sundries 65
Other Expenditure 6,052 123
Total Expenditure (22,397) (1,154)
Net funds raised 11,840 2,857
Eact - Purchases made for the school (5,655) (1,562)
Net movement in funds 6,185 1,295
----- End of picture text -----
Summary of cash held at year end
| Bank Balance b/f 1 September 2021 Bank Balance c/f 31 August 2022 Stripe balance c/f 31 August 2022 Net increase in funds |
27,768 33,700 253 |
|---|---|
| 6,185 |
Note: Profits on events
| Fireworks Xmas Reindeer Run Quiz Disco Summer Fayre / sports day Ice creams Sports Day tshirts Total Events Lottery |
Income Expenses Profit 2021/22 16,728 8,326 8,402 - 1,136 457 679 - 1,398 869 529 - 4,185 1,488 - 5,110 1,525 3,585 - 169 128 41 - 1,845 2,952 (1,107) - 30,571 15,745 12,129 - 576 600 (24) 706 |
|---|---|
Note: Donations made to school
| Table Tennis Class £100 budgets Christmas tree Hardship fund Graduation Lost property boxes Library Hot choc & PJ day Christmas lunch napkins |
2,269 2,031 440 567 221 60 20 41 6 |
|---|---|
| 5,655 |
St Ursula’s E-Act Academy
Annual report and accounts
Year ended 31 August 2022
The St Ursula’s E-Act Academy Parent, Teachers and Friends Association is a charity which is run by a committee elected each year at the Annual General Meeting.
Our Goals....
To foster, build and support a community across the parents and teachers at our school.
To enrich the education of the children at our school. This is primarily through organising fund-raising events throughout the year.
Review of the Last Year
To achieve these goals we have organised fund raising events and social actives which pupils, teachers, parents, carers and friends of the school can enjoy.
We are reviewing the last financial year which is from September 2021-August 2022. It was agreed by the members to move the AGM away from November – it being the busiest fundraising period of the year with fireworks and Christmas looming, and so we deferred to now.
Fireworks 2021 – the return. In our first year back after Covid we reduced capacity to ensure everyone felt safe and had a hugely successful event raising over £8k.
2021 Christmas Reindeer Run – Our first Reindeer Run was a huge success as we opted for an outdoor event to try and return to normality post Covid. Raising £679 was superb in conjunction with the Cauliflower Cards raising a huge £539.
Quiz & Chips 22 –As I type this on National Womens Day it seems fitting that the winning team coming to defend their title tonight is an all women team. I also need to thank two other great women for their Quiz commitments over the years as it was also our last year with Kelly Warner as host so Kelly thank you for all the year’s you’ve batted away the banter and made a great night, and thank you Fiona for all the years organising the event and despatching a willing husband to the chippy. We’ll miss you both. Enjoy tonight an go easy on Ninj.
Lottery 21/22 – The prizes issued in 21/22 relate to the previous year when we sold more tickets, which you’ll hear from Kelly shows skewed profit. Ellie Sykes has kindly offered to take on the monthly draws so Claire will be handing over to her soon.
Discos 2022 – Well as expected the discos were a sell out. We reduced capacity of previous discos and split into two discos of 250. After an assessment on the night it was felt by the team we could increase capacity for this year whilst still keeping everyone feeling safe and spaced and using the whole Shine hall.
Graduation – Sharon created a fabulous stage for the 2022 year 6 graduation ceremony after we received a request from Nicky Hamilton. A great balloon arch purchased second hand, some lovely decorations made for a great setting. We’ll provide the same in 2023.
Summer Event – A low key event was planned for last year as the team were a little burnt out and without an event lead. Nonetheless the sun shone and our BBQ team kept everyone well fed so we could all enjoy the field and Neil O in the stocks! It is clear we need a dedicated team for 2023 (not necessarily PTFA) so I’ll personally drive this recruitment as best I can.
Introducing Colin - the new shipping container which arrived during the summer holidays and was finally in it’s home by the start of the new term after a few complications with installation. Thank you to all the team and helpers who emptied the sheds into school, built racking and then filled the container. It’s still a work in progress as each time we have an event there’s some sorting to do but we’ll get there and will need to concentrate on tidying the outside area when we can in better weather.
Sports T-Shirts – it was great to furnish so many children with new shirts after a long gap. We’ll order more in time for Sports Day 2023. With our new freezer donated by Claire, we can even sell ice creams at this year’s event!
Where has money been spent?
Some of our events aren’t necessarily big money spinners, more a social/community event showcasing St U’s as a preferred local school with it’s wonderful field, sensory garden and great parent participation. So, with our small team we will aim to do what we can resource to provide fun events and raise money for the ‘nice to haves’ on the school’s wish list. Our discussions are still ongoing regarding a MUGA facility – there are cheaper quotes in now through E-Act but we are waiting to see what our contribution could be, as it is felt by many of the team that the current parents and children won’t have the benefit of it, and therefore we should not commit all our recent fundraising to this.
Hardship Fund – Having had various requests from SLT to support families in need, we have launched a Hardship Fund which we have agreed will receive 10% of profits but this will be reviewed at each AGM. The purpose of this is to allow the SLT to allocate as they see fit to families in need of support for uniform, trips etc. Before this was created we assisted with a donation to Yr6 camp in 2022, Christmas Hampers and one-off school holiday club for exceptional circumstances.
Finally, thank you to those in the team who plan and put on the events, support us, assist with communications (Sarah) and sponsorship deals (Natasha) and of course those with positions who go above and beyond to make sure we do things well – our wonderful treasurer team work very hard behind the scenes. It’s a fabulous team to be part of. I particularly want to thank Cat for joining us and jumping in with both feet for a huge impact. Welcome! Cheers!
Our focus for 2023 will be on building the team but also our bank of wonderful volunteers. We understand that committing is tricky with work and family pressures and will welcome help event by event. Anyone can lead an event – not necessarily a PTFA member and the team will be there to support.
New constitution
We discussed the content of our current constitution in a couple of meetings last year and whether it was fit for purpose and met with the charity commission’s expectations. On review by Claire, we felt that as it was created quite some year’s ago we should consider adopting the constitution recommended by Parentkind. Things like voting in members, having a finite time in service, and when to hold an AGM could certainly be restrictive with our version. I’d like to propose a vote to move to Parentkind’s version.
St Ursula's E-Act Academy PTFA Statement of Income and Expenditure Year ended 31 August 2022
| St Ursula's E-Act Academy PTFA Statement of Income and Expenditure Year ended 31 August 2022 |
|
|---|---|
| Income from events / lottery Donations and grants Other Income Expenditure on events / lottery Other expenditure Net funds raised in year Donations made to school Net increase (decrease) in funds |
2022 2021 £ £ 31,147 1,716 2,223 2,136 867 159 |
| 34,237 4,011 |
|
| 16,345 1,031 6,052 123 |
|
| 22,397 1,154 |
|
| 11,840 2,857 (5,655) (1,562) |
|
| 6,185 1,295 |
Approved by: Shelley Robertson
Chair
17 March 2023
St Ursula's E-Act Academy PTFA
Statement of Income and Expenditure Year ended 31 August 2022
----- Start of picture text -----
Income 2021/22 2021/22 2020/21 2020/21
£ £ £ £
Event Income 30,571 -
Lottery
576 1,716
Coop grant 965
Online fundraising 556
Cauliflower cards
539
Matchgiving 100
Donations
63
Fundraising/ Donation income
2,223 2,136
Uniform income 217
Entrepreneurs income
650
Other Income 867 159
Total Income 34,237 4,011
Expenditure
Event Expenditure 15,745 21
Lottery
600 1,010
New Container 4,619
Event equipment 1,240
PTA events/Parentkind membership 128
Sundries 65
Other Expenditure 6,052 123
Total Expenditure (22,397) (1,154)
Net funds raised 11,840 2,857
Eact - Purchases made for the school (5,655) (1,562)
Net movement in funds 6,185 1,295
----- End of picture text -----
Summary of cash held at year end
| Bank Balance b/f 1 September 2021 Bank Balance c/f 31 August 2022 Stripe balance c/f 31 August 2022 Net increase in funds |
27,768 33,700 253 |
|---|---|
| 6,185 |
Note: Profits on events
| Fireworks Xmas Reindeer Run Quiz Disco Summer Fayre / sports day Ice creams Sports Day tshirts Total Events Lottery |
Income Expenses Profit 2021/22 16,728 8,326 8,402 - 1,136 457 679 - 1,398 869 529 - 4,185 1,488 - 5,110 1,525 3,585 - 169 128 41 - 1,845 2,952 (1,107) - 30,571 15,745 12,129 - 576 600 (24) 706 |
|---|---|
Note: Donations made to school
| Table Tennis Class £100 budgets Christmas tree Hardship fund Graduation Lost property boxes Library Hot choc & PJ day Christmas lunch napkins |
2,269 2,031 440 567 221 60 20 41 6 |
|---|---|
| 5,655 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees On accounts for the year ended Set out on pages |
Charity Name St Ursula’s E-Act Academy Parent, Teachers and Friends Association |
Charity Name St Ursula’s E-Act Academy Parent, Teachers and Friends Association |
Charity Name St Ursula’s E-Act Academy Parent, Teachers and Friends Association |
|---|---|---|---|
| 31 August 2022 | Charity no (if any) |
1155488 | |
| (remember to include the page numbers of additional sheets) 3-5 |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent ~~[The charity’s gross income exceeded £250,000 and I am qualified to~~ examiner's statement ~~undertake the examination by being a qualified member of [insert name of applicable listed body]~~ ]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination ~~(other than that disclosed below *)~~ which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: Name: |
Date: | |
|---|---|---|
| 26 June 2023 | ||
| Victoria Claire Gibbs |
Relevant professional qualification(s) or body
Oct 2018
1
IER
(if any):
Address:
13 Southover Close
Bristol
BS9 3NG
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
N/a
Oct 2018
2
IER