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2021-03-31-accounts

REGISTERED CHARITY NUMBER: 1155463

Report of the Trustees and

Financial Statements for the Year Ended 31 March 2021

for

Dudley Voices for Choice

Lewis Smith & Co. Chartered Certified Accountants The Old Doctor's House

74 Grange Road Dudley West Midlands DY1 2AW

Dudley Voices for Choice

Contents of the Financial Statements for the Year Ended 31 March 2021

Page
Reference and Administrative Details 1
Report of the Trustees 2 to 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9 to 15
Detailed Statement of Financial Activities 16 to 17

Dudley Voices for Choice

Reference and Administrative Details for the Year Ended 31 March 2021

TRUSTEES Mrs C Ochel Mrs A Parkes Mrs A Evett Mr J A A Cokeley Mrs A Ochel CHIEF OFFICER Mrs S Offley PRINCIPAL ADDRESS DY1 Building Stafford Street Dudley West Midlands DY1 1RT REGISTERED CHARITY NUMBER 1155463 INDEPENDENT EXAMINER Lewis Smith & Co. Chartered Certified Accountants The Old Doctor's House 74 Grange Road Dudley West Midlands DY1 2AW BANKERS NatWest Bank plc Chatham Customer Service Centre Waterside Court Chatham Maritime Chatham ME4 4RT

Page 1

Dudley Voices for Choice

Report of the Trustees

for the Year Ended 31 March 2021

The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objects of the charity are to promote social inclusion among individuals with disabilities and learning disabilities living in England in particular but not exclusively within Dudley Metropolitan Borough who are socially excluded from society, or parts of society by:

  1. Providing a local network group that encourages and enables participation more effectively in the wider community.

  2. Increasing, or co-ordinating, opportunities for people to engage with service providers; to enable those providers to adapt services to better meet their needs.

  3. Raising public awareness of the issues affecting the needs of people with disabilities and learning disabilities.

  4. Providing workshops, forums, advocacy and general support.

Nothing in the constitution shall authorise an application of the property of the charitable incorporated organisation for the purposes which are not charitable in accordance with section 7 of the Charities and Trustee Investment (Scotland) Act 2005 and section 2 of the Charities Act (Northern Ireland) 2008.

Public benefit

In setting our objectives and planning our activities, the Trustees have given careful consideration to the Charity Commission's general guidance on public benefit

The objects of the charity are to promote social inclusion among individuals with disabilities and learning disabilities.

Page 2

Dudley Voices for Choice

for the Year Ended 31 March 2021

Report of the Trustees

ACHIEVEMENT AND PERFORMANCE

Trustees Foreward

A year disrupted by Covid 19, trustees are happy to report that DVC has continued not only to successfully support people with a learning disability and autism through a pandemic but to also maintain existing and develop new programmes.

The team has continued to drive the engagement element of the ‘Regional Transforming care project’ with the model achieving recognition as an example of excellent practice.

Work has continued with a range of partners such as universities, hospitals and GP’s alongside other public and private organisations to promote the engagement of people with learning disabilities and autism to make improvements for services for all.

The team is re-establishing local networks following pandemic disruption and is slowly re-introducing face to face meetings whilst maintaining the use of zoom to keep people connected.

Adaptions have been made to ensure training programmes continue to be delivered remotely and the lottery funded self advocacy network project has remained active and continues to develop the skills of the link workers.

The demand for services that DVC offers is continuing to increase and we are in the process of recruiting additional support staff to ensure a positive response to demand. We are also recruiting additional trustees to expand the skill base of the team in response to the growth of business.

The trustees wish to thank and congratulate our staff team for continuing to develop our services and maintain such high standards during this challenging year. We look forward to facing exciting challenges in 2021/22 and continuing to make a positive difference to the lives of people with a learning disability and autism across the Black Country and West Midlands.

Page 3

Dudley Voices for Choice

Report of the Trustees for the Year Ended 31 March 2021

ACHIEVEMENT AND PERFORMANCE

Chief Officer Annual Review Financial Year 2020/2021

In a year where the world stood still because of the Covid 19 pandemic I am proud to say that our team learnt a new way of working and were able to create and deliver a limited and robust support network for the people we work alongside and create new opportunities using technology innovatively and for some the first time ever. There have been times of pure desperation and soul searching looking for ways to make sure everyone is safe and well, and getting the interactions they need to prevent isolation for those that live alone but in amongst all of this there has being some outstanding achievements and we can proudly say that we have all survived relatively unscathed. There have of course being lots of positives these have included:

Whilst we celebrate all of the great work achieved we have saved the best to last, in 2020 Dudley Voices for Choice were acknowledged and presented with the Queens Award for Voluntary Service. We are so proud and pleased to have this award and will be celebrating when it is safe to do so.

We have survived the pandemic and have come out stronger for it. Self advocacy and the voices of people who live with disabilities is in the forefront of people's minds. We need to use this to benefit, influence and empower in all aspects of life including better housing, more employment opportunities, and an equitable life for all.

Page 4

Dudley Voices for Choice

Report of the Trustees

for the Year Ended 31 March 2021

FINANCIAL REVIEW

Financial position

The Statement of Financial Activities for the year ended 31 March 2021 shows income for the year of £181,736 (2020 - £247,770) and expenditure for the year of £125,290 (2020 - £101,331). This gave a net surplus of income over expenditure for the year of £56,446 (2020 - £146,439).

The charity's total funds at the end of the year were £300,010 (2020 - £243,564). This included unrestricted funds of £132,401 (2020 - £93,891) and restricted funds of £167,609 (2020 - £149,673).

The increase in income, net surplus and restricted funds this year is due to the money recieved from the National Lottery, as mentioned above and as can be seen in note 11 of the accounts.

Reserves policy

The reserves policy is to retain sufficient funds to meet the ongoing liabilities of the charity together with funds for the development of the charities objectives.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a Charitable Incorporated Organisation (last amended 24 January 2014).

Recruitment and appointment of new trustees

As set out in the charity's constitution, new trustees are appointed by the board of trustees.

Organisational structure

The charity is run by a board of trustees who are responsible for the overall strategic management of the organisation. The body of trustees consists of a minimum of three trustees.

Induction and training of new trustees

New trustees receive a full copy of the constitution, a copy of the latest trustees report and accounts and any other information necessary for them to undertake their role within the charity.

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

.......................................................................... Mrs A Evett - Trustee

Page 5

Independent Examiner's Report to the Trustees of Dudley Voices for Choice

Independent examiner's report to the trustees of Dudley Voices for Choice

I report to the charity trustees on my examination of the accounts of Dudley Voices for Choice (the Trust) for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr C A Beale FCCA Lewis Smith & Co. Chartered Certified Accountants The Old Doctor's House 74 Grange Road Dudley West Midlands DY1 2AW Date: .............................................

Page 6

Dudley Voices for Choice

Statement of Financial Activities

for the Year Ended 31 March 2021

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
1,291
Charitable activities
4
Grants receivable
75,423
Other trading activities
3
8,678
Total
85,392
EXPENDITURE ON
Charitable activities
Direct costs
69,933
Support costs
8,944
Total
78,877
NET INCOME
6,515
Transfers between funds
11
31,996
Net movement in funds
38,511
RECONCILIATION OF FUNDS
Total funds brought forward
93,891
TOTAL FUNDS CARRIED FORWARD
132,402
Restricted
funds
£
-
96,344
-
96,344
45,240
1,173
46,413
49,931
(31,996)
17,935
149,673
167,608
31.3.21
Total
funds
£
1,291
171,767
8,678
181,736
115,173
10,117
125,290
56,446
-
56,446
243,564
300,010
31.3.20
Total
funds
£
18
235,913
11,839
247,770
93,628
7,703
101,331
146,439
-
146,439
97,125
243,564

The notes form part of these financial statements

Page 7

Dudley Voices for Choice

Balance Sheet

31 March 2021

Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
8
1,868
CURRENT ASSETS
Debtors
9
20,434
Cash at bank and in hand
117,460
137,894
CREDITORS
Amounts falling due within one year
10
(7,361)
NET CURRENT ASSETS
130,533
TOTAL ASSETS LESS CURRENT
LIABILITIES
132,401
NET ASSETS
132,401
FUNDS
11
Unrestricted funds
Restricted funds
TOTAL FUNDS
Restricted
funds
£
299
161
167,149
167,310
-
167,310
167,609
167,609
31.3.21
Total
funds
£
2,167
20,595
284,609
305,204
(7,361)
297,843
300,010
300,010
132,401
167,609
300,010
31.3.20
Total
funds
£
1,035
1,997
243,303
245,300
(2,771)
242,529
243,564
243,564
93,891
149,673
243,564

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. Mrs A Evett - Trustee

The notes form part of these financial statements

Page 8

Dudley Voices for Choice

Notes to the Financial Statements for the Year Ended 31 March 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Government grants are recognised at the point that they are receivable and there is reasonable assurance that the company will comply with the conditions attached to them. They are valued at the consideration received or to be received.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Computer equipment - 33% on cost

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

Page 9

Dudley Voices for Choice

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

2. DONATIONS AND LEGACIES

Donations
3.
OTHER TRADING ACTIVITIES
Other income
4.
INCOME FROM CHARITABLE ACTIVITIES
Grants
Grants received, included in the above, are as follows:
Dudley MBC
National Lottery Community Fund
Furlough grants
31.3.21
£
1,291
31.3.21
£
8,678
31.3.21
Grants
receivable
£
171,767
31.3.21
£
72,422
96,344
3,001
171,767
31.3.20
£
18
31.3.20
£
11,839
31.3.20
Total
activities
£
235,913
31.3.20
£
72,900
163,013
-
235,913

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.

6. STAFF COSTS

STAFF COSTS
31.3.21 31.3.20
£ £
Wages and salaries 72,933 65,670
Social security costs 297 799
Other pension costs 887 919
74,117 67,388
The average monthly number of employees during the year was as follows:
31.3.21 31.3.20
Number of employees 7 7

continued...

Page 10

Dudley Voices for Choice

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

6. STAFF COSTS - continued

No employees received emoluments in excess of £60,000.

7.

COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
18
Charitable activities
Grants receivable
72,900
Other trading activities
11,839
Total
84,757
EXPENDITURE ON
Charitable activities
Direct costs
74,462
Support costs
6,341
Total
80,803
NET INCOME
3,954
RECONCILIATION OF FUNDS
Total funds brought forward
89,938
TOTAL FUNDS CARRIED FORWARD
93,892
Restricted
funds
£
-
163,013
-
163,013
19,166
1,362
20,528
142,485
7,187
149,672
Total
funds
£
18
235,913
11,839
247,770
93,628
7,703
101,331
146,439
97,125
243,564

continued...

Page 11

Dudley Voices for Choice

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

8. TANGIBLE FIXED ASSETS

8. TANGIBLE FIXED ASSETS
Computer
equipment
£
COST
At 1 April 2020 3,520
Additions 2,618
At 31 March 2021 6,138
DEPRECIATION
At 1 April 2020 2,485
Charge for year 1,486
At 31 March 2021 3,971
NET BOOK VALUE
At 31 March 2021 2,167
At 31 March 2020 1,035
9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.21 31.3.20
£ £
Trade debtors 13,910 921
Other debtors 1,434 -
Prepayments 5,251 1,076
20,595 1,997
10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.21 31.3.20
£ £
Trade creditors 5,796 348
Taxation and social security 814 1,537
Other creditors 751 886
7,361 2,771

continued...

Page 12

Dudley Voices for Choice

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

11. MOVEMENT IN FUNDS

At 1.4.20
£
Unrestricted funds
General fund
93,891
Restricted funds
Shine 2017
1,048
Regional Forums
6,139
National Lottery Community Fund
142,486
149,673
TOTAL FUNDS
243,564
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Restricted funds
National Lottery Community Fund
TOTAL FUNDS
Comparatives for movement in funds
Unrestricted funds
General fund
Restricted funds
Shine 2017
Regional Forums
National Lottery Community Fund
TOTAL FUNDS
Net
movement
in funds
£
6,514
-
-
49,932
49,932
56,446
Incoming
resources
£
85,392
96,344
181,736
At 1.4.19
£
89,938
1,048
6,139
-
7,187
97,125
Transfers
between
At
funds
31.3.21
£
£
31,996
132,401
-
1,048
-
6,139
(31,996)
160,422
(31,996)
167,609
-
300,010
Resources
Movement
expended
in funds
£
£
(78,878)
6,514
(46,412)
49,932
(125,290)
56,446
Net
movement
At
in funds
31.3.20
£
£
3,953
93,891
-
1,048
-
6,139
142,486
142,486
142,486
149,673
146,439
243,564
At
31.3.21
£
132,401
1,048
6,139
160,422
167,609
300,010
56,446
At
31.3.20
£
93,891
1,048
6,139
142,486
149,673
243,564

continued...

Page 13

Dudley Voices for Choice

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

11. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
National Lottery Community Fund
TOTAL FUNDS
Incoming
resources
£
84,757
163,013
247,770
Resources
Movement
expended
in funds
£
£
(80,804)
3,953
(20,527)
142,486
(101,331)
146,439
Resources
Movement
expended
in funds
£
£
(80,804)
3,953
(20,527)
142,486
(101,331)
146,439
146,439

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Restricted funds
Shine 2017
Regional Forums
National Lottery Community Fund
TOTAL FUNDS
At 1.4.19
£
89,938
1,048
6,139
-
7,187
97,125
Net
movement
in funds
£
10,467
-
-
192,418
192,418
202,885
Transfers
between
funds
£
31,996
-
-
(31,996)
(31,996)
-
At
31.3.21
£
132,401
1,048
6,139
160,422
167,609
300,010

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
National Lottery Community Fund
TOTAL FUNDS
Incoming
resources
£
170,149
259,357
429,506
Resources
Movement
expended
in funds
£
£
(159,682)
10,467
(66,939)
192,418
(226,621)
202,885
Resources
Movement
expended
in funds
£
£
(159,682)
10,467
(66,939)
192,418
(226,621)
202,885
202,885

continued...

Page 14

Dudley Voices for Choice

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

11. MOVEMENT IN FUNDS - continued

Purpose of Funds

Unrestricted General Fund

This fund represents the free funds of the charity that are not designated for particular purposes.

Restricted Funds

Shine 2017

This money was raised from Shine 2016 ticket sales and was intended to be used for the Shine 2017 festival. A SHINE event will now be happening in 2021 as we were unable to source a suitable venue. Money from this restricted fund will be used for this purpose as previously mentioned.

Regional Forums

This money is to be used for the work of regional forum only. The regional forum is a collective group of self-advocacy groups from across the West Midlands. The money is to be used to support the forums which includes paying for meeting rooms, support staff and expenses incurred by the group.

National Lottery Community Fund

This money is to be used for West Midlands regional self advocacy work. The grant is to be paid half yearly until July 2022.

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2021.

13. ULTIMATE CONTROLLING PARTY

The charity is controlled by the trustees as listed in the Report of the Trustees.

Page 15

Dudley Voices for Choice

Detailed Statement of Financial Activities
for the Year Ended 31 March 2021
31.3.21 31.3.20
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations 1,291 18
Other trading activities
Other income 8,678 11,839
Charitable activities
Grants 171,767 235,913
Total incoming resources 181,736 247,770
EXPENDITURE
Charitable activities
Wages 72,933 65,670
Social security 297 799
Pensions 887 919
Rent 3,750 6,950
Literature 8 16
Training 35,042 15,900
Room hire - 766
App 770 -
113,687 91,020
Support costs
Other
Insurance 385 385
Telephone 1,487 1,413
Printing and stationery 573 510
Sundry expenses 359 10
Resources, repairs & renewals 1,216 649
Travelling 1,548 2,710
Internet and IT costs 1,527 614
Meeting refreshments 153 1,038
Subscriptions 1,115 842
DBS checks 344 24
Payroll services 660 450
Accountancy 750 670
Bank charges - 4
Depreciation of computer equipment 1,486 992
11,603 10,311

This page does not form part of the statutory financial statements

Page 16

Dudley Voices for Choice

Detailed Statement of Financial Activities for the Year Ended 31 March 2021

Detailed Statement of Financial Activities
for the Year Ended 31 March 2021
31.3.21 31.3.20
£ £
Total resources expended 125,290 101,331
Net income 56,446 146,439

This page does not form part of the statutory financial statements

Page 17