TENDRING ELDERCARE Charity Number 1155441 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2023 TENDRING ELDERCARE Charity Number 1155441 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2023 TENDRING ELDERCARE LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2023 Charity number 1155441 Registered office Ila Stephenson Road Clacton-on-sea C015 4XA Trustees Christine Hurling Mark Platt Chairnian Edward Bell Bankers Caf Bank Ltd Kings Hill West Mailing Kent ME19 4JQ TENDRING ELDERCARE Tendrln8 Eldercare- Chalrman's Report l am proud to present this reTK)rt as Chainnan of Tendring Eldercare, reflecting on anoiher year of progress, challenges, and achievements for this incredible charity. Each year brings its own hurdl¢s, yet l am continually inspired by how our team, volunteers, and supporters come together to ensure we deliver our vitsl services to the residents of T¢ndring. This year, as detailed in Section 5.. Wages and Salaries, we experienced a significanl reduction in slatTing at our Well-Being & Respite Day Centre. While this was largely due to staff retirements and changes in personal circuTnstances, the primary reasoii for this was the long-terni impact of COVID- 19, which has continu¢d to affcct staffing l¢v¢ls across many organisations like ours. Lkspite these challenge4 l am pleased to report that we maintained the quality and breadth of our services withoui disruption. This was achieved througl) careful pl&nning* the remarkable dedication of our remaining staff. and the enthusiastic contributio1)8 of an increased number of volunteers. By updating L)ur working methods and adopting more efficient practices, we ensured that the high standards of care our community relies on remained unchanged. Post-COVID Recovery The aftemiath ofthe COVID-19 pandemic has presented orkgoing ditYiculti¢s for or8anisalions across the country. and T¢iidring Eldercare lias been no exception. However, l am ¢onfid¢nt that we have navigated these challenges effectively. The generous support we have r¢c¢ived frotn the publi¢ has been nothing short of extraordinary. and l extend my heartfelt thanks to everyone who has helped us during this period. Relocatlon to StephensoD R04d This y¢ar, the trustees made the strategic d¢cision to sell our lease at Kingston House. Wliile Kingston House has been an important part of our history, the building no longer met our evolving needs. W¢ have sin¥¢ Inoved lo a new, reiited facility on Stephenson Road, Clacton-on-sea, which is ideally suited io our current operhtion.s. This new location serves as A Central hub for our Well-Being & Respite Day Centre and our administrative offices, providing us with a modern and functional base for our work. Looking Ahelld l am optiinistic about the future of Tendi'ing E]de￿are. We remain committed to supporting the old¢r Inembers of our ¢ommunity and adapting to their needs in an cver-¢hanging environmeiit. Our resilience, combincd with the unwa*¢rin8 SUPPOrt of our donors, volunteers, and staff, gives me great confidence in our ability to continue delivering the care and companionship that define our mission. I am deeply grateful to all who ¢ontribute to our work, from truslees and staff to our incredible volunteers and supporters. Together. w¢ will continue lo make a positive differ¢nc¢ in the liyes of older people in Tendring. Thank you for your on8oing trust and support. Edward G A Bell Chairniall Our Pur ose alld Aetivities Our purtK)se remains consistent with the aims outlined in our Constitutio￿ which includ¢: To r¢lieve elderly r¢sid¢nts in Tendring who are in need by providing services or facilities designed to address their specific needs. To preserve and protect the health of carets of elderly people by offering a reliable respite service. To allevlate financial hardship, p(K)r health, or sickness among elderly individuals. Tendring E]de￿are is dedicated to supporting elderly rcsidents and their families across the dtstrict of Tendring. Our services are designed to provide both care and respite. ensuring a higher quality of life for those in need. We operate an Eldercar¢ Day Centr¢ five days a week, based in Clacton-on-sea. To make our serYi¢es accessible: we run a transport service that collects residents from across th¢ district and brings them to our Centre. Once with us, they experience a full dav of acti&ities desiglled to stimulate their minds, promote physical activity, and enhance their overall wellbeing. Our Care staff are all fully qualified and w'ork under the guidance of our highly ¢xp¢rienced Day C¢ntre Mana8¢r, ensuring each client's individual needs are met with professionalism and compassion. The Day Centre provides a range of services. including.. A nutritious two-course meal Entertainment and engaging activittes Shower facilities Access to professional ¢hiropody services Hairdressing s¢rvices Our facilities are tailored to offer not only exceptional ¢ar¢ but also comfort and dignity. Our core objective is to maintain the wellbeing of our clients whtle giving their families the essential respite they deserve. ensuring that both clientg and carers feel supported and valued. Achievements And Perfonnance We have found that our Day Centre and the services it PTovid¢s make a huge diff¢r¢nce lo the residents of Tendring and th¢ir families. As our services continue, we find we are a service which is ne¢d¢d. and we strive to enhance our offerings and add further services. These services w¢ provide work in tandem with many other organisations to maintsin a ¢ommunity spirit. Fillancial Review At the end of this financial period. we have had a total income of £105,737 and an expendi￿re of £119.487. Investment Powers And Poli Tendring Eld¢r¢ar¢ currently hav¢ no inv¢stm¢nts however this is something the Board of Trustees would consider in the future should th¢ o¢¢asion arise. Reserves Polic & Goin Concer Our reserves poli¢y is to ty to hold 6 months of monthly running costs. We estimate this amount to be £90,000. These reserves are d¢signed to be used in the event that the charity needs them to continue the day to day running of th¢ charity. Plans For Future Peri At Tendring Eldercare we continue to hold a long term plan to pur¢hase our premis¢s which Ive can use to extend the services we offer in our Day Centre. If wc were to have our own premiKs, w¢ will be able to provide our services during lh¢ evenings and weekend and drdmatÉcally chaiige th¢ way we provide car¢ to th¢ community. Illveslment Powers & Polie The CIO has power to do anyt]iing which is calculated to further its object(s) or is conducive or incidental to doing so. In partiC4Elar, the CIO'S powers include power to.. l. borrow money and to charg¢ the whole or any part of its property as s¢eurity for the r¢payment of the mon¢J' borroived. The CIO must comply as appropriate with sections 124 and 125 of the Charities Act 2011 if il wishes to mortgage land. 2. buy, take on lease or in exchange, hire or otherwise acquire any property and to maintaiTh and equip it for use. sell, lease or othen¥ise dispose of all or any part of the property belollging to th¢ CIO. In exercising this power, the CIO must comply as appropriate with sections 117 and 119-123 of the Charities Act 2011; employ and remun¢rat¢ such staff as are n¢¢essary for carying out the work of the CIO. The CIO Tnay employ or remuncrate a charity trust¢¢ only. to the cxtent that it is perniitted to do so by clause 6 (Benefits and payments to charity trustees and connected persons) and provided it complies with the conditions of those clauses. 5. deposit or invest funds, ¢Tnploy a professional fund_manager, and arrange for the investments or other property of the CIO to be held in the name of a nominee, in the sarne manner and subject to the same conditions as the trustees of a tmsl are permitted to do by the Trust¢e Act 2000. We do not currently have any mon¢y invested an)Trvhere. For Sentor Staff Poli Our principles are to pay our staff a fair wage that is ¢ompetitive within the charity sector, proportionate to the complexity of each role, and responsible in line with our charitable objectives. Risk Man etnent Th¢ trustees have a risk management strategy which is owned by them arbd is now an agenda item at each board meeting. TENDRING ELDERCARE INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2023 I report on the accounts of Tendring Eldercare for the year ended 31 March 2023 which are set out on pages 7 to 12. R¢s ¢ctive Tes onsibilities of trustees and examiner The Charity's Trustees ar¢ responsible for the preparation of the accounts. The Charity's Trustees consider th&t an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent erdmination is needed. It is my responsibility to.. Examine the accounts under section 145 of the Chariti¢s A¢( To follow the proceduresloid down in the General Directions given by the CharAty- Commissioners (under section 145{5)(b) of the Charities Ac¢ and To st&te whether any matters have come to my attention. Basis of Inde endent Examiner's Statement My examination was carried out in ac¢ordan¢e with th¢ General Directions giv¢n by thc Charity Commissioners. An examination in¢ludes a review of the accounting records kept b￿. the Charity and a comparison of the accounts presented with those records. It also includes Considerations of any unusual items or disclosures in thc accouttts, and seeking explanations from you as trustees conc¢rning any such matters. Tlie proccdures und¢rtaken do not provide all the evidence that would be required in an aiidit and onsequently, I do not ¢xpress an audit opinion on the view given by the accounts. Ind endent examiner's statement In the course of my ¢xwnination, t)0 material matters have come to My attention which gives me cause to belicve that in any material respect= th¢ accountillg records were not kepl in accordance with sc¢tion 130 of the Charities Act: or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements con¢eming the fortn and content of th¢ accounts set out in th¢ Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a tsve and fair view which 15 not a matter considered as part of an independent examination. I hai'¢ come across no other matters in connection with the examin&tion to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Nadia Rayner Date 8.11.24. TENDRING ELDERCARE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 IVIARCH 2023 2023 Unrestrlrted Funds 2023 Restrlcted Funds 2023 Total Funds 2022 Total Fund5 Note Donations & legacies 7080 7080 77159 Day Centre Private Clients 39989 39989 2320 Day Centre ECC 54668 54668 Grants 4000 4000 47503 Total incoming resoure¢s 105737 105737 126982 Charitable activity Cost of raising funds 119487 119487 218219 128 Total expenditure 119487 119487 218347 et income for the year Total funds blforward io Total funds elf io Noles on pages 9 to I l are part of these accounts TENDRING ELDERCARE BALANCE SHEET AS AT 31 MARCH 2023 2023 2022 Not¢ Fixed A55ets Tangibl¢ Assets io 6725 8553 Curr¢nt A55ets Debtors Cash at Bank & In hand 263 904 263 2360 1167 2623 Current Liabilities Creditors Trade Creditors Taxes Accruals Other Creditors 48902 8987 34228 39943 8759 32948 Total current Ilabiliti¢s 92117 81650 Non current Liabilities Long temi loans 65550 65550 Net current a$s¢ts (90950) (79027) Totsl assets less total liabilities Funds Unrestricted funds Restricted funds (149966) (136216) The trustees declare that they have approved the accounts above. Signed Date 01 IL loz Edward Bell Chair TENDRING ELDERCARE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Accounting Policies Basis of the preparation of the accounts The financial statements have been prepared in accordance wtth Accounting and Reporting by Charities.. Statement on Recommended Practice applicable to charities prLparing their accounts in a¢¢ordance with the Financial Reporting St(ind(wd applicable in the UK and Republic of Ireland {FRS 102) (eftective l January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Aci 2006. Cash flow Th¢ financial stafrments do not include a cash flomw statcmcnt because the charity. as a small reporting entity, is exempt from th¢ requirement to prepare such a statem¢nt under Financial Reporting Standard I "Cash flow slatemenls" Incoming resources All rnaterial incoming resources have been included on a receivable basis. Donations and gifts are included in the statement of financial activities. All grants ar¢ recognised as incom¢ within the period covered by these accounts. Resourees expended. All expenditurc is accounted for on an accrual basis. All expendilure has been analysed using a natural classificalion. Tangible fixed assets Tangible fLxed assets are stated at cost less depre¢iation. Depreciation is provided At the tollowing rates.. Minibus Fixtures & equipment 250/0 rcducing balance I SO/0 reducing balance depreciation has been allocated for this financial year Fund aeeounting Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fifftd is set out in the notes to the financial statements. Restricted f￿d$ are fi￿dS which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and admintstering such funds are charged against the specific fund. TENDRING ELDERCARE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Going concern The charity Is opeTating on a going concern basis, but this is only dependant on the good will of the trustees and other parties ongoing financial support unrestricted fi￿dS restricted fi￿dS total 2023 total 2022 2:Donations & legacies Donations General gTants- admin Charitable activity Totrdl 7080 4000 94,657 7080 4000 94657 2320 47503 3:ChariÉable activities Day Centre Income Little Clacton lunch club Transport incom¢ Total 94,657 54668 77159 4:Expenditure on charitable activity Food & catering StatTco8ts Consultancy fees Ttaining & other staff costs Respite care Rent Light & heating Repairs & renewals Insurance Motor & travelling expenses Accountancy fees Communication & IT Other office expenses Depreciation and impairment Advcrtising Other expenses Loss on disposal of asset Bad debts 8679 39010 24000 590 8679 39010 24000 511 8300 97284 24088 11216 11216 20000 726 47002 1688 3957 1554 2796 1027 2364 2138 5295 14830 578 6642 2217 1265 290 1828 1598 6744 14830 578 6642 2217 1265 290 1828 1598 6744 TENDRING ELDERCARE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 5. Employees 2023 2022 Wages and salaries Social security Costs Total 39010 98130 No staff received emoluments of more than £60,000 6. Debtors Trade debtors Prepayments Other debtors 263 263 7, Creditors Trade creditors Other L￿eS and social secwity costs Accruals Other Creditors 48902 8987 34228 65550 39943 8758 32948 8. Related parties Please see note 9 for further loans and related parties. 9 Loans 2022-23 2021-22 Graham & Lesley Bell Jean Allen Other 35000 30000 250 35000 30000 250 TENDRING ELDERCARE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 As at Incoming IApr 2022 Outgoing Transfer Asat 31 March 2023 10. Movemellt funds Restricted fuDds Respite ¢atE 191 191 Total restrieted hnds Unre5tri¢ied fvDd5 UrLrestrirted fi]nds (136216) {149.966) Total unrestricted f￿￿￿$ (149,966) Total funds (136025) (149,775) I l. Tangible fixed &ssets F&F MV Totsl Cost 1st April 2021 6808 42916 49724 Addition5 1128 1128 3 Isi March 2022 7936 42916 50852 Depreciation Isl April 2022 4475 37809 42284 Charge for Ihe period 3 1st March 2023 822 1021 1843 Net Book Value I. April 2022 31" March 2023 3105 2639 5448 4086 8553 6725