**Trustees' Annual Report for the period** Period start date Period end date 01 09 2019 31 08 2020 **From To** ## Section A Reference and administration details **Charity name** House of Bread **Other names charity is known by Registered charity number (if any)** 1155425 **Charity's principal address** Unit 124 Staffordshire Technology Park Stafford **Postcode** ST18 0GB ## **Names of the charity trustees who manage the charity** |1
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15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Chris Knight|Chair||| ||Ron Davis|||| ||Franziska Herring|||| ||Peter Barrow|||| ||TraceyCook|||| ||Jane Whitney-
Cooper|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation - (eg. trust, association, company) Trustee selection methods Appointed by trustee body (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. - We reviewed all our policies, put them into a common format and posted the relevant ones on our website. We started work on formulating three new policies: social media, Trustee Appointment and Environmental - We liaised with a number of outside agencies to deliver weekly training to staff and volunteers, on subjects like Case Worker Training, Disability Awareness, Drug Awareness, Child Abuse Awareness • COVID caused us to temporarily change our mode of operation. This was particularly urgent, as early on in the pandemic a number of our homeless and vulnerable friends were diagnosed with COVID and had no means of self-isolating. We therefore had to close our drop-in cafe and gave out food, clothing and essential supplies at the door. During Lock-down we were able to deliver food to our needy friends seven days per week. Stafford Rugby Club came forward to help with the deliveries up to four times per day. After lock-down finished we asked friends to collect their food bags at our back door. We also set up a dedicated telephone support line for initially 62 of our most vulnerable friends, coordinated by our Senior Case Worker and staffed by volunteers who had received Case Worker Training. All interactions with needy friends are carefully monitored and recorded. Each of the most vulnerable friends has a confidential **TAR** March **2012** 2 file, where their call on our services, liaison with outside agencies and our efforts to support them are logged. ## **Section C Objectives and activities** The charity’s objectives shall be to relieve financial hardship, sickness and need for persons in Stafford and the surrounding area, in particular but not exclusively by the provision of food and advice. **Summary of the objects of the charity set out in its governing document** We offer meals and informal friendly support. Since the COVID lockdown, we have established a telephone support service for our most vulnerable friends. We run a food bank and clothes bank and cook fresh food on the premises. We liaise with Citizen’s Advice Bureau, the police, Stafford Borough Council, Social Services, Housing Agencies and other relevant charities like Women’s Aid. We are able to add fresh food to our food bags and distribute surplus food to other local food banks as well as to charities, who will give them out to **Summary of the main** vulnerable people in their area of influence. **activities undertaken for the public benefit in relation to** The trustees understand and accept the responsibility to ensure the charity **these objects (include within** operates for public benefit. **this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **TAR** March **2012** 3 **Additional details of objectives and activities (Optional information)** We are grateful to all our volunteers who give up so much time and energy to support the friends who use our services. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** We have re-structured our staff team to make it less dependent on management by a single person. Apart from our Manager and Food Bank Coordinator/Social Media Coordinator we employed a Senior Case Worker and a Youth Case Worker. Before COVID lock-down we ran several activities to help our friends develop the self-esteem and skills they need to be an active and positive part of the community. These included: - An art and craft project - A small gardening group in our courtyard - 1:1 English literacy lessons offered by a retired teacher volunteer - A children’s centre stocked with toys, games, children’s books and children’s clothes with opportunities for parents to chat to a case worker - A weekly drop-in session with the Citizens Advice Bureau We also secured funding for a wood-working project, but due to the lockdown it could not start. Since the lock-down, only the CAB-sessions could continue on the phone. All other projects are ready to re-start once the restrictions are lifted. Formulating our Environmental Policy highlighted the large amount of plastic we use: large plastic bags for the food bank, small ones for donated cakes and sandwiches, as well as aluminium trays for hot meals. We are now actively searching for environmentally friendly and affordable alternatives. **TAR** March **2012** 5 ## **Section E Financial review** The charity reserves policy is to have sufficient funds in hand to wind **Brief statement of the** down the activities of the charity should this be necessary. This means **charity’s policy on reserves** keeping sufficient funds to cover the minimum notice period of any contractual obligation. ## **Details of any funds materially in deficit Further financial review details (Optional information)** Our income this year was: 47% from individual donations (including You **may choose** to include standing orders and “Localgiving”); 13% from local churches, additional information, where organisations and business giving; 6% from direct fundraising events and relevant about: activities; 2% from Gift Aid refund; 8% from unrestricted grants; and 24% • the charity’s principal from restricted grants (for specific purposes). sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Christopher Knight **Position (eg Secretary, Chair,** Chair of Trustees **etc) Date** 28/06/21 **TAR** March **2012** 6 TAR Mar¢h 2012 CHARITY COMMISSION FOR ENGLAND AND WALES Hou* of Brnd 1155425 Receipts and payments accounts CC16a For the pprlod 01K19r2019 31108r2020 Section A Receipts and payments unresth.cted Rastricted funds Endowment fund8 Total lund8 L*st year A1 Receipi8 ,OSg 44.1Y 6.167 2.237 67,839 28,070 t1,51 6.167 2.237 31694 Cash lor Clths S23 2.626 832 Sub iotal(Gross income for AR) A2 Asset and in￿atrnent sales. tsble). 1116.608 694 139,302 10S,39S Sub total 106.608 32,694 139.302 106.395 A3 Payments Ewirffnent Rep8ir& Mwntww FcK¥J *MJ &￿￿tage. .v 1.81J 4.172 58.872 S41 T16 759 994 5,050 5.926 2S.578 104,478 3,130 4.172 14963 Mct4e TelephL 541 775 759 455 431 634 1.051 125 Markelmg ￿ Publ Ewrrnt Hwe and FL*1 S,IXS 614 .148 79.915 35 1.312 20.513 95,358 Sub total 24564 A4 Asset and inveslTne pur¢ha•ts, (8ee tsblel 9.624 9.624 Sub total 79.915 24.564 104.478 104.982 Net of recelptxl(payments) A5 Txansfws between funds A6 Cash funds last year end Cash funds this end 26,693 130 34.824 1,413 1&3TI 42.070 300 21,6TI 56.501 20,264 21,677 14.430 Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Endowment funds C8teqories Details B1 Cash funds 41070 14430 Total cash funds 42.070 14.430 Axrfsl Unrn8tr1¢tsd funds Roslrlcted funds Endowment funds Fund to T*hlch Fund lo whkh Co•t IWlon•ll on41 B4 Assets retained for tho charlty's own use Shel¥irwJ UThrestri¢#*S rii- B5 Liabilitses SKJned by or trustee5 S￿natUre Pr(nt Name Date of oval J ryry4Q ¥4tl i rw (. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiners Report Report to the truste members of House of Bread On accounts for the year ended 311081202620 Charity no {rf any) 1155425 Set out on pages I report to trustees on my examination of the acec￿ntS of the above charity (fr Trusf) for the year ended 31108 12020. Responsibilities and As ttrE chaty trustees of the Trust, you are ￿spOnSible for the preparation basis of report of the accounts in accordance Imth the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trusys accouTrts carried out under section 145 of the 2011 Act arKI in carying out my examination, I have follo￿Ed the applicable Direclicffls given by the Chaty Commission under section 145{5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention ( in connection with the examination which gives me cause to believe that in, any material Independent examinerfs statement a￿oUntIng records were not kept in accordan￿ ¥￿th section 130 of the Act or the accounts do not accord wilh the accounting records I have no concems and have come across no L*her matters in cmnection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reathed. . Please delete the words in the brackets rfthey (b not apply. Signed: Date: 2411112020 Name: Mr Christopher Dryer Relevant professional qualification(s) or body (rf any): ICAEW Address: 16 Dewsbury Crescent Stafford ST18 OYW IER October 2018 Section B Disclosure Onty cOm￿e rf the examiner needs to h￿hlIght matters of 0)n￿M (see CC32, Independent examination of tharty accounts" directions and guidan￿ for examirws). Give here brief details of any Items that the examiner wishes to disclose. IER October 2018 CHARITY COMMISSION FOR ENGLAND AND WALES Hou* of Brnd 1155425 Receipts and payments accounts CC16a For the pprlod 01K19r2019 31108r2020 Section A Receipts and payments unresth.cted Rastricted funds Endowment fund8 Total lund8 L*st year A1 Receipi8 ,OSg 44.1Y 6.167 2.237 67,839 28,070 t1,51 6.167 2.237 31694 Cash lor Clths S23 2.626 832 Sub iotal(Gross income for AR) A2 Asset and in￿atrnent sales. tsble). 1116.608 694 139,302 10S,39S Sub total 106.608 32,694 139.302 106.395 A3 Payments Ewirffnent Rep8ir& Mwntww FcK¥J *MJ &￿￿tage. .v 1.81J 4.172 58.872 S41 T16 759 994 5,050 5.926 2S.578 104,478 3,130 4.172 14963 Mct4e TelephL 541 775 759 455 431 634 1.051 125 Markelmg ￿ Publ Ewrrnt Hwe and FL*1 S,IXS 614 .148 79.915 35 1.312 20.513 95,358 Sub total 24564 A4 Asset and inveslTne pur¢ha•ts, (8ee tsblel 9.624 9.624 Sub total 79.915 24.564 104.478 104.982 Net of recelptxl(payments) A5 Txansfws between funds A6 Cash funds last year end Cash funds this end 26,693 130 34.824 1,413 1&3TI 42.070 300 21,6TI 56.501 20,264 21,677 14.430 Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Endowment funds C8teqories Details B1 Cash funds 41070 14430 Total cash funds 42.070 14.430 Axrfsl Unrn8tr1¢tsd funds Roslrlcted funds Endowment funds Fund to T*hlch Fund lo whkh Co•t IWlon•ll on41 B4 Assets retained for tho charlty's own use Shel¥irwJ UThrestri¢#*S rii- B5 Liabilitses SKJned by or trustee5 S￿natUre Pr(nt Name Date of oval J ryry4Q ¥4tl i rw (. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiners Report Report to the truste members of House of Bread On accounts for the year ended 311081202620 Charity no {rf any) 1155425 Set out on pages I report to trustees on my examination of the acec￿ntS of the above charity (fr Trusf) for the year ended 31108 12020. Responsibilities and As ttrE chaty trustees of the Trust, you are ￿spOnSible for the preparation basis of report of the accounts in accordance Imth the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trusys accouTrts carried out under section 145 of the 2011 Act arKI in carying out my examination, I have follo￿Ed the applicable Direclicffls given by the Chaty Commission under section 145{5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention ( in connection with the examination which gives me cause to believe that in, any material Independent examinerfs statement a￿oUntIng records were not kept in accordan￿ ¥￿th section 130 of the Act or the accounts do not accord wilh the accounting records I have no concems and have come across no L*her matters in cmnection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reathed. . Please delete the words in the brackets rfthey (b not apply. Signed: Date: 2411112020 Name: Mr Christopher Dryer Relevant professional qualification(s) or body (rf any): ICAEW Address: 16 Dewsbury Crescent Stafford ST18 OYW IER October 2018 Section B Disclosure Onty cOm￿e rf the examiner needs to h￿hlIght matters of 0)n￿M (see CC32, Independent examination of tharty accounts" directions and guidan￿ for examirws). Give here brief details of any Items that the examiner wishes to disclose. IER October 2018