HEATHROW SPECIAL NEEDS CENTRE REGISTERED CHARITY NUMBER 1155421 TRUSTEE'S ANNUAL REPORT FOR THE PERIOD Isf JANUARY 2022 TO 31- DECEMBER 2022
TRUSTEE'S REPORT CHAIR OF TRUSTEES REPORT TREASURER'S REPORT FINANCIAL STATEMENTS FI-F6 INDEPENDENf EXAMtNER'S REPORT F7
Trustees. Annual Report for the period Peric*J stsrt date Period end date 151 sist From To .' De¢ethr 12022 Section A Reference and administration details Charity name Heathrow Special Needs Centre Other names charity is known by Registered charity number {if any) 1155421 Charity's princlpal address Bath Road Longford Middlesex Postcode UB7 OEF Namos of the charity trustees who manage the charity Dates acted If not far whole Trlee nam• Office {rfanyl Name of person lor body) •ntitl•d olnt trustee ifan Dorian Mead Chair Damian Pearson Treasurer Kenneth Tinslay Andrew Huxsted Verity Jones Basil Miles Secretary Bemie stsy 10 12 13 14 15 16 17 18 19 20 Names of the trustses for the charity. If any, Ifor example. any custodian trustees) Name Dates acted rf not for whole ear TAR March 2012
Nam8s and addresses of advbsers (Oplional inforniation) of adviser Name Address Lloyds 7>75 High Street, Staines, TW18 4PP Bank Name of chlef executive or names of senior staff members (Optional inforniation) Section B Structure, overnance and mana ement Doscription of the charity's trusts Constitution of a Charttable Incorporated Organisation dated 26 May 2015 Type of goveming document How the chanty is constituted Maximum number of Trustees" 12 Minimum number of Trustees.. 3 Trustee selection methods Trustees are appointed by a resolution passed at a properly Gonvened meeting of the charity trustees. Additional governance issues (Optional infomiation) Child and vulnerable protection policies are in place. Heah and Safety policies and procedures are in place. You may choose to include additional infomiation, where relevant, about- Enhanced Data Barring Checks are carried out prior to employment and volunteering and renewed every three years and comply with the Disclosure and Barring Service under the provisions of The Protection of Freedom Act 2013. policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider network with which the tharity works., relationship with any related parties., truste8s' consideration of major risks and the system and prOdureS to manage them. The Trustees meet at least twi per year and has overall responsibility for the management and administration of the funds and for the attainment of the charity's aims The Trustees have delegated the following responsibilities to the Council of Management. To endorse budgets and accounts To examine the finanaal aspects of major projects The employment of staff Health and Safety review The general administration of the charity's affairs on a day-to4ay basis in line with the budget requirements set by the Trustees All aspects of fundraising Cash accounting and sales review The committee will include a Chair nominated by the Trustees TAR March 2012
The chanty is associated with The Riding For The Disabled Association Insurance cover for Third Party and Personal Accident claims in respect of horse riding is provided by the Rhling For The Disabled Association. Insurance cover for other Third Party and Personal Accident claims is provided by The National famier5 Union. Section C Ob ectives and activities To relieve the needs of those with disabilities and special needs in particular and young offenders, those recovering from alcohol or substance abuse and those suffering conditions such as dementia or stroke by the provision of facilities, activtties and educational training in London and the h¢)me counties. Summary of the objects of the charity set out In its governing document To provide disabled peop wrth the opportunty of horse riding to benefit their heatth and well-bein In planning our aclivities for the year. the Trustees had regard to the guidance issued by the Chanty Commission on public benefit. The focus for the year is to enable people with disabilities and special needs including those with profound and multiple disabilities and special needs to enjoy the proven and measurable beneffts of fami, animal and hortiCuUre related activities. Our actrvities provide OLrtcomes of improved physical and mental wellbeing, improved self- confidence and self*steem, education, learn new skills and happiness. Summary of the main aGtivities undertaken for the public ben•fit in relation to these objects (Include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public bonefit) To foster a sense of personal achievement which is so important to people with disabilities and special needs. To help enable them participate more fully in society which reduces soeAal isolation and improves communty cohesion. Activities comprise informal training and education in Animal care and management, horse riding. horticulture. Structured work expenence placements for people with disabilities and speaal needs to help them enter the workplace. Not for profft tea roomlcommunrty hub managed by disadvantaged people. We provide a professional bistfo style setting whefe disadvantaged people can socialise and enjoy refreshments in a non- judgemental environment. TAR March 2012
Additional details of objectives and activities (Optlonal infomiation) The Trustees are very grateful for the enoThous contribution made by our member volunteers. We appreciate the many hours spent by our volunteers working with and encouraging our beneficiaries. You may choose to include further statements, where relevant, about: policy on grantmaking; policy programme related investment., contribution made by volunteers. thout this valuable contribution of time, energy and expertise we would not have been able to achieve so much. Section D Achievements and performance TAR March 2012
Section D Achievements and performance Summary of the main achievements of the charity during the year Entry to the Ghartty is free. No charge for taking part in activities of animal care and management, horticutture and gardening, being involved with the running of our not-for- profft cafélcommunty hub. No charge for taking part in our strurtured work placements tailored to individual needs and abilities. The aim is to help is to help beneficiaries enter the workplace. The beneffts are tangible and measurable including increased confiden. social interaction something interesting to talk about at job interviews. Partiupation in activities is prtrbooked and extremely popular. The Covid-19 lockdowns and rules created a pent-up demand for the chartty services with many enquiries being received from organisations and individual beneficiaries and their carers. 'Walkabout Wednesday, takes place every Wednesday including during school holidays. It gives potential beneficiaries the opportunity to visit the Centre without pre-booking to visit the animals and gardens and to discuss future visits and planned participation in our activities. Our not for profft tea roomlcommunty hub managed by disadvantaged people is open Wednesdays and a popular venue where people with disabilities and sFecial needs enjoy fo¢Jd and drink in a non-judgemental environment and professional bistro style setting. Newly designed rebuilt small animal enclosures and well-maintained buildings and grounds presents a modem facility which enhances and encourages beneficiary interaction and benefrt. The Trustees have agreed to suspend horse riding for the time being due to financial pressures caused by the Covid-19 pandemic. They will review this activty as the financial climate improves and. in the meantime, cOnntrate on our other acttvities for the majority of our beneficiaries. TAR March 2012
Section E Financial review Brief ststement of the charity's policy on reserves The Trustees have determined a need to maintain six months running costs in in reserves. Expenses support the aims and objectives of the charity with less than 3% spent on administration. Surplus funds are held in reserve to support runnin costs. Detalls of any funds materially in deficit Further financlal review details {Optional infomiation) The Trustees are very grateful to the many donors both large and small for their support and although we would like to mention them all, space is restricted to those who have given a minimum £100. If we have left anyone Olrt, please accept our apologies. Air Menzies,John and Susan Bowers Ch. Trust, Chertsey Rotary Club Coca Cola, Courier Fa¢iltties, Denholm Global Logistics, Draytonian Lodge Ladies Festival, Edward Gostling Foundation, Enterprise Holdings. Firmenech, Mrs Godfrey, Heathrow Community Trust. Inner heel of Walton, Lindt, Lisa Yianni. Masons Grand Charrty. Masonic Relief Chest Scheme, National Lottery. Prince Michael of Kent Lodge, Sales Force, Scottish Widows, S.M Amistrong, South Bucks Running Club, St. Giles Lodge, Sunbury Conservative Association, You may choose to include additional infonnation, where rélevant aboui.. the charity's principal sources of funds (including any fundraising). how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Section F Other optional information The charity was founded in 1986 and fOnedY known as Sperthome farm project for the handicaptEd. It became Charitable Incorporated Organisation in 2015 with the new name.. Heathrow Special Needs Centre. Charity Registration Number 1155421. The new charitable status enables the charity to broaden the opportuntties it can provide to people with disabilities and special needs and also make Trusteeship an attractive opportunty. Section G Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's Signature(s) Full name(s) Kenneth Tinslay Posltlon leg Sècrètary, Chair, SeGretary and Trustee etc Date 3rd May 2023 TAR March 2012
Chairman's Report At the close of 2022 the Heathrow Special Needs Centre continues to provide its core services to clients with varying degrees of special needs who attend our safe. secure and friendly environment here in Longtord. This year has seen an end to Covid-19 restrictions that have proven to be such a challenge to all over such a long time. We have maintained the strict signing in procedure for all visitors and improved hand cleansing options as these are beneficial together with the need for advance bookin8 of clients on four days of the week. This ensures meaningful activities are assured for specific users and staffing levels match daily requirements. WalkAbout Wednesdays continue to be popular wtth an average 70 beneficiaries on that day and although no guarantee of related tasks this unbooked attendance often acts as a lead to returning in a more structured manner on other days by appointment. Wednesdays are hectic always engaging and fun. It had been hoped that the financial situation in the country would improve post pandemic leadin8 to better levels of fundin8 for the Centre however global issues have prevented that recovery and combined wtth increased costs we end the year in s difficult place. Your Board of Trustees, to whom l am grateful fortheir fortitude, have continued to provide support and assistance to the Centre in so many ways as we guide ourselves through these times. Both myself and the Trustees wish to fom)ally thank ourstaff and volunteers for ensuring the Centre both delivers a unique experience for our clients as well as caring for our animals who create that interaction that is the highlight of any visit. At the end of 2022 there are signs of improvement in businesses wishing to reconnect with us as the airport and associated companies stsrtto recover confidence. Funding from grant providers is reduced asthese organisations have so many additional requests due to the cost of living crisis. It is hoped that 2023 will see the frutts of our proactive efft>rts to reach out to likeminded sUPPOrters will help put the Centre on a more sustained path regards funding. We receive many kind words and testimonials from clients, carers and parents that show why the Centre is such a valued resource to those who benefit from attending and, although for confidentially reasons we cannot make many of these publicly available, it is knowing the tsngible difference the Centre makes to the lives of disadvantaged people that drives us to continue our work. To close I would once again to thank all who support the aims of Heathrow Special Needs Centre and allow us to create happy moments for all our visitors and we look forward to continuing this for many years to come. Dorian Mead Chair of Trustees
Treasurers Report The Charrty Accounts for the year ended 31 December 2022 follow and indude details of restricted grants. The Accounts have been indepeThJently examined by S M Amistrong and his report is also attached. At the start of 2022 a positive trend continued for the centre to receive increased numbers of visitors to site, while also experiencing an ongoing challenge to fvndraising amidst increased costs across the board. Overall Donations and Grants in 2022 were improved compared to 2021, reflecting increased donations from organisations that support us in particular. Whilst this is the most positive post covid result experienced. it is important to note that everyday operating costs have also increased rapidly, continuing to put tKessure on finances and maintaining difficult environment in which to balance the books while maintaining services for our visitors. Govemment support in 2022 retumed to a more typical level. being very minimal funding from local or central government which is disapFointing, given the benefits provided by the ntre to many disadvantaged residents of the area. Donations from Corporate and other organisations substantially increased in 2022 versus 2021, to the point that this income covered the above mentioned reduction in govemment support. The Trustees recognise the difficult environment that companies in the local area have experienced in recent years and it is very posTlive to see the return of funding from local businesses arKI chari(able organisations. IAlhile funding for regular running costs is absolutely key to the success of the centre, it has also been encouraging to see the groups that support us also retum wf(h donations of time, skills and materials toward the upkeep of sits and prOViOn of ServIS to our benefiaaries. Other donations received from individuals was broadly in line with 2021. It is hoped that with increasing visitor numbers that this area of fvndraising will also improve. noting that as servi$ are free to visttors at the point of delÉvery, the centre is gratebjl for all individuals that choose to make donations to the centre. Trading income remained broadly flat in 2022 versus 2021. Regarding costs. the Trustees have maintained a strong focus on efficiency and minimising cost to allow us to operate within available resources. Infiationary pressures have had an acute impact in this area. making ti unwable to operate a budget in the same way as 2021. The ntre exFeCted to need £7,500 per nnth to cover CO running costs in 2022 but as this funding was not secured, the Trustees instead continued to focus on delivering the maximum client benefrt for a reduced income. Looking toward 2023 and a known high inflation environment, like for like running costs are increased by over 10% year on year. Hence, to maintain existing core offerings to our visitors. the ntre is targeting a regular income in excess of £7,5¢XI per month to cover basic employees. wages, utilities. animal feed & husbandry and repairs & maintenan. In tems of overall available resources. the charity ended 2022 wrf(h slightly improved cash reserves and undeposited late donations totalling £40,000, though as in my last report this is gntficantty less than available prior to the pandemic. The Tnjstees seek to retain 6 months of running costs in unrestricted cash reserves to provide security of serrfice provision. Raising sources of regular unrestricted fvnds remains a priority for the centre. For those individual donors who can make and sign a Gfft Aid Declaration, the charity can
reclaim the Income Tax content of the donation from HM Revenue and Customs. Damian Pearson ACMA CGMA Treasurer 40ri12022
HEATHROW SPECIAL NEEDS CENTRE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
HEATHROW SPECIAL NEEDS CENTRE ststement of In¢ome and Ex enditure for the Year ended 31 D¢¢ember 2022 Nole 2022 2021 Income Donations receivable Trading Income 74,185 11,961 58569 11126 Total Income 86,146 69,695 enditure Charitable activibes Administratson Depreciation of assets 75,979 1,825 68695 2083 Total Expenditure 77,804 70,778 Excess( Deflcft l of In¢ornè over Expenditure for the year 8,342 -1083 Endowment Fund Balance bff 18,601 19684 Endovmient Fund Balance CM 26.943 18.601 Page 1
HEATHROW SPECIAL NEEDS CENTRE Balan¢e Sheet as at 31 December 2022 Note 2022 2021 ASSETS Fixed Assets Centre assets at Net book value Leasehold propety and improvements thereto at cost and value at time of donation 104,273 104,274 104,273 104,274 Amortisatlon Calculated to write off the cost elc over the &year temi of Ihe lease 101,390 99,606 Net Book Value at 31 December 2022 2,884 Current Assets Horse & riding equipment at value Debtors Cash al Bank Cash in Hand 500 2,600 33,323 201 6,000 33.999 323 40.822 36,624 TOTAL ASSETS 43.706 41,292 LIA81LITIES Creditors and Accfued charges 16.763 22,691 Endowmènt Fund at 31 December 2022 18,601 The Accounts were approved by the Board on April 2023 and signed on its behalf. Dorian G Mead Chainnan Ken Tinslay Secreta page 2
HEATHROW SPECIAL NEEDS CENTRE Notes fomiing part of the Financial Statements For the Year ended 31 December 2022 Accountln Policies There has been no change to the accourkb.rtg policies during the year. The financial statements have been prepared under the historic cost convention using the following accountsng policies. 8asls of A¢¢ountln These Accounts have been prepared on an accnjals basis and include income and expenditure as they are eamed or incued, not as cash r1Ved and paid. Fund raisin The charity's endowTnent fvnds include all fvnds of the charity. which it may use for its purposes at its discretion. Al the a$sets a vested in the trustees. Income Atl voluntary income is induded in income on receipt. Donations under the gift aid scheme plus the asscciated income tax recovery are recognised as income when the donation is received. Specific donations are applied according lo the requirements of the donor and are accounted for in accordance the Charities SORP. Donations of items other than cash are included in income at market value on receipt Flxed assets and de roclatlon Fixed assets are included in the accounts al the historical cost and in the case of donated assets. at fair value al the date of acquisth"on. Depreciation is provided to write off the cost less estimate(J residual value of all fi'xed assets over their expected useful lives. It is calculated on the original cost of the assets at the following rates '. Leasehold buildings Centre & Office equipment 20% on cost per annum 20% on cost per annum The leasehold proFety and improvements therelo are amorknsed over the term of the lease. Administration ex endlture Administration expenditure comprises all costs incurred in Nnning the chanty, which cannot be directly related to the charity'5 project page 3
HEATHROW SPECIAL NEEDS CENTRE Notes fonning part of the Financlal Slatemtnts For the Year endgd 31 December 2022 confd 2022 2021 Donatlons receivable HMRC CJRSIGovernment Grants Corporate DonationslGrants Other Donats'onslGrants Donated Items 2677 57520 11958 2,040 19769 26577 11723 500 74,195 56.569 3. Trddin Income Fam and produce sales Riding fees Misc trading income 1057 1533 923 8,670 10.904 11.961 11.126 Charitable activities Training and CRB stsff costs Supplies Stsff costs Honoraria Fund raising 700 15353 42029 3000 678 3,484 8.010 156 614 171 727 10789 40492 3000 452 2,963 7675 Insurances Memberships Telecommunicatrons Property maintenance and renewals Motor and travelling Amortise - Leasehold improvements 572 210 31 1784 1784 75,979 68,695 5. A(Iministration Payroll and administratton fees Accountancylreview fee Postage, stationery and sundries 759 1031 226 212 1,825 2,083 p8ge 4
HEATHROW SPECIAL NEEDS CENTRE Notes fomilng part of the Flnancial Statements For the Year ended 31 December 2022 convd 2022 2021 6. Leasehold Balance blf Addjtions and im rovements 104273 104273 Balance at 31 Decemkr 2022 104.273 104.273 Debtor5 Cheques in hand Green Corridor 6,000 2600 2,600 6,000 Cash at Bank Current Account 33,999 33.323 9. Creditors and Accrued cha Sinking Fund Reserve Accountancylreview fee Honoraria Payroll costs Restricted Income{Note 10) 5000 816 500 3440 7007 5000 816 500 3752 12623 16,763 22,691 10. Restrictod Income During the Year. Grants were received from various organisations for specific purposes. The Grants have been accounted for in accordance wth the Charits"es SORP as follows ." BalanGe blf Grants received in 2022 Ipage 6) Applied in year Ipage 61 12623 13249 -18865 8400 -5424 Balance clf to 2023 {note 9 } 7,007 12,623 page 5
HEATHROW speGwL NEEDS ¢EKfRE Not•a fornilno pgrt of th• Ananclal Str1•nkn fw th• y•ar eJKl•d 31st D•r•mb•r 2022 Balance of Reth¢tod Grants 1•tel1 In 2021 and prfor and appllgd in 2022 Month Donal•d to 2022 Donorof Fund• Appll•d In 2022 Balc to 2023 UPS Foufvaai Farmhc¥Js•. Path. RlThJ ATrna 0($18 £ 3587.24 £ 3,587.24 £ coop H¢w ridi 577.n £ 577.72 £ £ 1,450.99 É 1.4SO.99 £ NO20 Stsines Round Table lrnprwrg fadlib•S orprovtrJlrKd matsrialj to deliverdlent actsvib88 ja21 £ 7.C#)6.77 £ £ 7.C#J6.77 S¢h•dulo of RtrI¢0d Grant• y•¢•id In 2022 and applled th• yw. Month Don•ted Donor of Fynd• Bal r•c•l¥•d Applled In in 2022 2022 Bal elF to 2023 Hlllingdon Counc41 Fatr22 £ 2.667.00 £ 2,667.IXJ £ National Lottery OFeratirg ¢08ts F22 £ S.C#Y).00 £ 5.CW.00 £ Varfous Fe22 £ I.S81.50 £ I.S81.50 £ Heathrow Cornmunty T¢u8t 44pr_22 £ 2500.00 £ 2500.00 £ Te5 Communty Grant Aninal Ca and dk8nt liai60n Detr22 £ I00.00 £ 1,500.00 £ onth B#1 WF Donatsd to 2022 Donorof Fun Appllèd In 2022 Bal QF to 2023 Total forth• year 2022 £ 13.24BJO £ 13,248AO £ Tolal lor tho y•ar20214nd prloryMrn B £ 12.62172 £ 6,616.95 £ 7.008, At 31st Dec•mber 2022 64A5 £ 7 006.77
Independent ExamineVs Report to th& Trusteeg of the. HEATHROW SPECIAL NEEDS CENTRE '. I report on the accounts of the charity for the year ended 31 December 2022. whi¢h are set out on pages 1- 6. Respectlve responslbllitles of trustses and examiner. The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audrt is not required for this year. It is my responsibilty to = examine the accounts (under ss132-166. Charitses Act 2011 {CA2011). to follow the proceduies laid down in the General Directions gNen by the Charity Commissioners and to state whether particular matters have come to my attention. Basis of Independent Examlnorfs reporL My examination was carried out in accordan with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a compariwn of the accounts presented wth thiose records. It also includes considerab'on of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees conceming any such matters. The PrOdUreS undertaken do not provide all the evidence that would be required in an audi[ and consequently I do not express an audit opinion on the view given by the accounts. Indepgndent examiner8 Statsmont In connects'on my examination no matter has come to my attention. fthd- S M Amistrong FMAAT FMA S M Amistrong & Co 15-17 Church Stree( Goring Square, Stsines-upon-Thames Mlddlgsex TW18 4EN 28 April 2023 page 7