2021 Annual Report ## **Nottingham Heritage Vehicles Charity** Preserving transport heritage for future generations 2021 Annual Report & Accounts Nottingham Heritage Vehicles Charity 2021 Annual Report ## **Nottingham Heritage Vehicles Charity** Registered Charity No.1155404 Well we had hoped 2021 would bring an end to the lockdown but for many months the retrictions hampered our progress. However before we begin with a few words from our Chairman of Trustees and our Chief Executive we must say a massive THANKYOU to everyone who has offered the Charity, support, advice, and encouragement once again this year. Whilst we are proud to present the Eighth Trustees report and accounts for Nottingham Heritage Vehicles Charity (NHVC), we must also reflect on the changes the last two years have brought with them. Whilst not on our own, this is a period we hope to never experience the likes of again. Working to preserve examples of our local transport heritage for the enjoyment and education of future generations has remained our aim and goal and it’s the enthusiasm to do just this that has driven us forward. With the cancellation of more and more events, sensible yet unrealistic attempts to open the museum promptly after the easing of restrictions, we have battled on. We are thankful of the covid recovery fund for their assistance towards the costs of expenditure, along with other recovery support and remain forever appreciative of the tremendous efforts of our supporters and volunteers. As CEO I can only personally express my gratitude to local trades who have assisted us, suppliers who have gone that extra mile to keep our material costs down and the incredible support from the likes of local councillor Phil Rostance and local MP’s Ben Bradley and Mark Spencer in encouraging our path forward. With the building works originally planned in 2019/2020 we have somehow now completed much of the intended work with huge input from certain individuals. Everyones effort large or small, assistance from government and the determination of the loyal team, have achieved miracles. We hope you can appreciate our aims, direction and progress from this report and look forward to welcoming you as a visitor or even a volunteer at one of our sites in the near future. Alex Wright (Chairman) and Simon Lowings (CEO) Nottingham Heritage Vehicles Charity 2021 Annual Report ## **Introduction** The trustees present their Annual Report and Accounts statement for the period 1st January 2021 to 31st December 2021. ## **History** The Charity roots began back in September 1999 under the name of ‘The Notts and Derby Heritage Transport Group’. We began with two buses, adding further vehicles to the collection as we developed. In 2007 the name changed to reflect the core collection of vehicles to Nottingham Heritage Vehicles, with the word Charity being added in 2010. From September of 1999 to June 2015 we were based at the former Midland Storage Depot at West Hallam in Derbyshire. In April 2010 we took the decision to adopt a formal collection policy which resulted in changes to the structure of the collection and led to us making approaches towards becoming a registered charity. In January 2014 we became a Charitable Incorporated Organisation registered with the Charity Commission. Governance and structure of the charity from the days of being a not-for-profit organisation for charitable purpose has improved greatly. We have since committed to a 21 year lease of the former 1936 Art Deco Trent Motor Traction Bus Garage on Portland Road, Hucknall. Here we are striving to develop a leading working heritage bus garage/transport museum, engaging all elements of the local community and those from further afield. We also lease an additional offsite storage compound to house projects awaiting attention as the collection develops. some of our volunteers work on these vehicles here whilst the core assist at the depot. ## **Governing Documents** Nottingham Heritage Vehicles Charity (“NHVC”), is a registered charity incorporated on the 20th January 2014 as a Charitable Incorporated Organisation (CIO). It is governed by its constitution. Whilst transport heritage charities have previously been operated by companies limited by guarantee, it was felt by members at the time, that the CIO structure and approach was more appropriate and in-line with the structure that we desired and the direction we intended to follow. Any, and indeed, all changes to the structure of the CIOs governing document are approved by the Charity Commission prior to implementation. This creates a transparent model to which we operate. No such Nottingham Heritage Vehicles Charity 2021 Annual Report changes have been applied to date. All our policy documents are reviewed as and when required to ensure they remain effective, appropriate, relevant and fully compliant with the latest legislation. ## **Organisation** The charity is governed by a Board of Trustees (“the Board”). The Board meets regularly for routine business and holds additional meetings to discuss urgent matters as and when the need arises. In addition we use an online WhatsApp platform for discussion and debate of all things charity related on a regular basis. The day to day management of the Charity is delegated to the Chief Executive Officer (CEO), and through him to the Senior management Team consisting of the CEO, Treasurer and two other trustees. The Trustees that were in place at the beginning of the year, still remained in place at the year end after offering themselves for re-election with the exception of David Nightingale. To address the daily operation of areas of the Charity we have created sub management groups within the volunteer numbers under the direction of Trustees. The day to day operation and activity of the charity is carried out by these parties and our volunteers. The charity operates as a collective and all members in a normal year co-operate in the restoration & repair work required on all vehicles and artefacts irrespective of the individual ownership, as all vehicles and artefacts can be, and indeed are, used for the benefit of the charity in fulfilling our aims and objectives. Much work has been carried out on both the premises and on vehicles throughout the year but only by a small nominated team to enable safe working under covid restrictions. ## **Appointment and induction of Trustees** There are six trustees making up the board. The Chief Executive of NHVC is delegated this role from within the Trustee numbers. Trustees are appointed for a period of three years with the option to offer themselves for re-election for a further term. In selecting individuals for appointment as charity trustees, the NHVC charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. A skills audit is conducted annually. Nottingham Heritage Vehicles Charity 2021 Annual Report The charity seeks to recruit trustees who are keen to develop public relations, community outreach projects and education of the public generally so as to fulfil its strategic and operational requirements. All new trustees are made fully aware of the requirements their role entails and are supplied with a copy of the current CIO governing document and access to all other relevant material. It is our intention to include trustees from all backgrounds and all age groups, enabling a management committee to develop whereby the needs of the broadest selection of the general public are met by the way in which we engage with the public. ## **Risk Management** The Chief Executive, alongside other trustees, has undertaken a full review of the risk management of the charity. This has been achieved through a structured approach by mitigating risks to fundraising via enhanced online and advertising platforms, sourcing new sponsors, engaging with new audiences and developing the relationship with other museums nationally. Policies on volunteer retention, introducing an induction scheme for volunteers and a thorough grievance procedure are in place, aimed at reducing the loss of key volunteers and thus key skills. We also have 11 other policy documents in place for safeguarding, data protection, conflicts of interest etc, ensuring everyone knows what we do, how we do it, what we expect from our volunteers and what they and the public at large can expect from us. ## **Charity Objectives** The objects of the CIO are to advance the education of the public in transport generally, particularly in the Nottingham conurbation through establishing and preserving for posterity, a representative collection of passenger service vehicles and by such other means as the trustees may determine. We form an educational and heritage preservation charity, both conserving and helping to develop an understanding of the role of our transport heritage in the development of the local area. Nottingham Heritage Vehicles Charity 2021 Annual Report ## **Public Benefit - Identifiable benefits** The aims of Nottingham Heritage Vehicles Charity are expressed by the nature of our objectives. We provide clear and identifiable benefits to the public through our activity. Throughout the management and strategic planning of the Charity and its activity, the Board have maintained a thorough understanding and acknowledgement of the public benefit principles and associated public benefit guidance. The Trustees believe the Charity has delivered in several areas. Public benefit is not restricted and does not exclude anyone. Public benefits are identifiable and related to our aims. The Board of Trustees receive no private benefit or payments for their role as Trustees of Nottingham Heritage Vehicles Charity. Furthermore the charity does no harm nor detriment through its charitable activities. ## **Heritage, Vehicle and Artefact collections** Our team works tirelessly in researching the heritage of local companies, preserving vehicles and restoring artefacts, alongside collecting transport related items for future displays. We tell the story on a far wider scope than just transport history by way of heritage vehicle outings. The collection of vehicles and artefacts helps form an important resource to explore, gaining an understanding of the development of engineering and vehicle design through the decades and social and urban history links to Nottingham and the surrounding areas. Naturally, through the nature of our constitution, we concentrate our efforts on the preservation and restoration of all the vehicles in our collection. Once they are restored we display these vehicles wherever practically possible to the public, allowing them to appreciate the transport of yesteryear. The collection will shortly be open as a museum of excellence in road transport for the East Midlands area. Whilst the development of the Hucknall site progresses we undertake to hold regular FREE open doors days to engage with interested parties from near and far. Naturally, as our open day programme was cancelled through covid restrictions, this has not happened as planned this year. We have, however, increased our social media outflow in an attempt to engage with as many people as possible and retain regular contact with our supporters and volunteers. Nottingham Heritage Vehicles Charity 2021 Annual Report Once normality returns, we hope to continue with our mobile museum, both visiting and supporting events from one end of the country to the other, displaying vehicles which are of significant historical importance to the Nottingham region. Throughout most of 2021 the charity has been struggling to open without any restriction but where possible, continued with improving the Hucknall premises, making them fit for more regular public access and thus improving the home for the collection. Our ‘Omninews’ newsletter has still to be restarted following suspension on costs grounds last year owing to the lack of positive news and a lack of events. Instead we have continued to issue regular posts on all social media channels, keeping everyone up to date with our current position and tasks in hand. The decision to reinstate the paper and online omninews has been made for mid 2022 once we hope things are somewhat more settled. The Charity continues to collect ephemera throughout the pandemic period although we have encouraged many to hang onto things until it is safe to drop them off or for us to collect. In addition to this we are developing an archive of vehicle design plans showing the evolution of the Nottingham standard bus design, alongside that of timetables, photographs and associated artefacts. It is intended that the charity will approach future acquisitions through careful consideration of its collection policy, representing the diversity of transport locally. We have been overwhelmed with the level of support from the general public in donating items of interest to the Charity. Naturally throughout 2021, material held in our collection has not been loaned for display to other charitable groups, museums or indeed accessed by the general public owing to the pandemic. ## **Education, Engagement and Access** The senior management committee would normally encourage engagement with all, however with the need to social distance, work from home and isolate, that simply hasn’t been possible and as such despite the lifting of most restrictions towards the end of the year we felt it more appropriate to curtail this activity for the remainder of 2021. This decision has recently been reassessed and engagement will continue early next year. Access to the collection is entirely free with donations welcomed from visitors. It is important, in our view, that the Nottingham Heritage Vehicles Charity 2021 Annual Report development of an understanding of our purpose and benefit to the community as a whole is an enjoyable experience. Our working heritage depot offers the Charity a great platform to develop our plans further once the doors are open again on a regular basis. Our website plays a very prominent role in the day to day engagement of the public, even more so, as so many of us have spent months stuck at home. We now have separate sections which are devoted to each vehicle, archive material and future events. Online access is entirely free to all, with educational bodies acknowledging their use. We look towards further developing outreach projects in the future years and encourage those in a position to work with us to make contact. Despite being closed much of the year we have received some favourable comments from our supporters received via Facebook and email during 2021:- “Fantastic to see the success you are making in these difficult times. Keep up the good work and ill be over once freedom returns “ - Jack N , Guernsey “Amazing progress with such few of you allowed onsite. It must be difficult but I’m pleased to see your efforts are being nationally recognised by the Culture award - brilliant !”- Janine C, Eastwood In 2021 we had 106,322 (compared to circa 91,000 in 2020) independent visitors to our website with 6017 engaging directly with us. We encourage an open and active involvement with everything we do and this is propelled further by twitter ‘tweets’ and Instagram or Facebook posts keeping the public informed and up to date. A good number of our volunteers are elderly, retired individuals who have offered their time and skills to us in return for a little company, the ability to learn new skills and gain experience in new fields and reminisce. We actively, through all means possible, promote interaction with local community groups. Collecting stories and memories is important to us, as it helps to explore the development of the transport infrastructure. Naturally, a massive blow has been dealt to this engagement but we have every confidence that it will bounce back. With the suspension of the post-out and online newsletter this year, its inclusion here has not been possible. Instead we offer a photographic record of the year, albeit a very restricted year for so many of us. Nottingham Heritage Vehicles Charity 2021 Annual Report ## **Income and support** The charitable activities of the Charity are only made possible by the continued support of Charity volunteers and well-wishers through both their time and monetary donations. Small Gift aid donations are down this year with there being no Open Doors events nor free bus trips with donation tins inside the museum building. In the hope that things improve we are continuing ‘suggested donation' stickers on magazines donated to the Charity which allows visitors to take a souvenir of their visit home with them. We are also producing more plastic promotional items, on a free-of-charge basis, for future open days, whilst clearly displaying the fact that we welcome donations. As in previous years we continue to benefit from the donation of display items, on occasion, and in particular materials and monies from Transport Nostalgia on a regular basis by way of a percentage donation from some photograph and model sales; both on and offline. Once again in 2021 this has been partly by way of the donation of local transport imagery for display and archive use and the purchase of required equipment remote of the Charity finances for which we are extremely grateful. The building works undertaken this year simply wouldn’t be possible without their support. We have maintained a strong advertisement campaign in the press and trade magazines. ## **Volunteers** The Charity relies entirely on the support of the volunteers with no paid staff within its ranks at any level. They give up their time and offer necessary skills to a wide range of on-going projects. We have teams working with the vehicles, the archive & photo library, the building refurbishment and exploring funding streams, in relation to establishing and operating reminiscence projects and moving the Charity aims forward. We welcome volunteers from all backgrounds and all abilities. We aim to develop our volunteer base on an ongoing basis. Everyone is welcome. Nottingham Heritage Vehicles Charity 2021 Annual Report ## **Reserves** No reserves are currently held, as all monies are used, as fundraising permits, to undertake additional restoration work both on the building and on our vehicle collection. It is hoped, once full museum accreditation is achieved, that the issue of reserves will be addressed. It is intended to retain a small working capital at present in the charity bank account, for day to day working capital requirements and unforeseen circumstances, allowing the Charity to maintain and develop its charitable objectives without issue. ## **Plans for the future** At the forefront of our short-term and long-term agenda is the desire and belief that we can build on the success of our previous years. In 2021, this progress was hindered greatly by the lack of footfall. however this break in opening has enabled much more onsite development and refurbishment. We will ensure that we meet and deliver these aims in complete alignment with our financial standing and for public benefit. We will further develop our Open days to appeal to a wider audience, especially those in the locality of the depot. ## **Our responsibility in respect of the Trustees Annual Report & Financial statements** Charity law requires that Trustees are responsible for preparing the Trustees Annual Report and financial statement in-line with current regulations. In preparing this report the Trustees deem the report to be a fair and proper account of the activities of the Charity in this period and its financial standing. This report was approved by the Board of Trustees on 13th October 2022 by digital means and signed on behalf of the Charity by our Chairman Alex Wright. ## **Statement on the inspection of our accounts** Owing to our accounts and the annual gross income falling above £25,000, the Board of Trustees decided to examine the accounts and then in-line with current legislation to invite an external independent scrutineers report. Accounts are produced on a receipts and payments format. Nottingham Heritage Vehicles Charity 2021 Annual Report ## **Trustees and Contact details Board Of Trustees:** Alex Wright Chairman Simon Ian James Lowings CEO & Marketing,Publicity & Events Paul Brian Winson Technical Officer & Membership Secretary Caroline Marie Lowings Treasurer & General Secretary John Morris (upto July) Douglas Simpson Assistant Treasurer & Depot Co-Ordinator CEO & Marketing,Publicity & Events Technical Officer & Membership Secretary Treasurer & General Secretary We are currently seeking a further two trustees to join the board. ## **Senior Management Team** This consists of the CEO, Chairman, Technical Officer and Treasurer ## **Registered Office:** Nottingham Heritage Vehicles Charity C/O 49 Valley View Berry Hill Park Mansfield Nottinghamshire NG18 4US ## **Principal Bankers:** HSBC 26 Clumber Street Nottingham NG1 3GA Website address www.nottinghamheritagevehicles.co.uk Contact Number 07971 105491 Nottingham Heritage Vehicles Charity 2021 Annual Report ## **2021 - what a year as we learn to adapt.** As you may imagine previous winter periods have been full of activity on vehicle restoration. This year with the pandemic restrictions still in place, social distancing, and one way system requirements needing to be met until late summer, we have, in effect been prevented from opening for most of the season due to the danger of failing to meet distancing requirements. However, we have used this period, our fundraising efforts and available funds to strive forward in ensuring that the additional front block floor space can be used upon re-opening. This has meant a tremendous effort by a very dedicated team of four, so as not to break covid restrictions throughout the lockdown. We thought the best way to display our efforts was by showing you. It wouldn’t have been possible without the fantastic assistance and teamwork from Another Level Building repair and maintenance of Wellow, Chris and Mark at Ward Electrical, Mansfield and Terratruck (next door - for when we need that elusive bit of kit). Quite a transformation. Nottingham Heritage Vehicles Charity 2021 Annual Report January to February progress, centred around completing the plastering and moving onto sorting out the seat storeroom whilst the plaster dried out. Slow work even with the de-humidifiers ! Nottingham Heritage Vehicles Charity **----- Start of picture text -----**
2021 Annual Report
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Seats galore, followed by new racking has made preserving spare seats much easier. As the second fix of the electrics progressed, new electrical sockets, cat 5 data cable links and HDMI ports appeared throughout the front block. This was followed by an infra red heating system being installed, freeing up valuable wall space, and steering the Charity away from the need for a gas fuelled boiler system. LED lighting is now installed throughout the premises making the site more energy efficient. This includes the high bay garage lights. Nottingham Heritage Vehicles Charity 2021 Annual Report We then moved onto fitting skirtings and door architrave, creating a cupboard area within the old boiler house, enabling the front portion to eventually be developed into a disabled toilet. Nottingham Heritage Vehicles Charity 2021 Annual Report Whilst sorting a storage solution for the seats, working every minute available onsite and getting used to our new security system we still found time for a little fun. On occasion our tradesmen joined in too much to the amusement of our great bunch of volunteers ! It was then onto screeding the lower level floors, to make them a little more level and introducing the first of many litres of paint to most surfaces. Nottingham Heritage Vehicles Charity 2021 Annual Report As work progressed at some pace our thoughts turned to reopening later in the year. Thus, from April onwards, a robust publicity campaign began, albeit dates weren’t possible at this stage, but being proactive was. So, we were now in late February with no end in sight to opening restrictions being lifted. We held our regular online trustee meet and reflected on the progress to date and discussed concerns that covid-19 was causing. However one of our members had uploaded some very positive images, helping to keep us all focussed on where we were going. Before and after views of some areas onsite. Nottingham Heritage Vehicles Charity 2021 Annual Report The main display/ shop room - hardly recognisable as the same floor space. Nottingham Heritage Vehicles Charity 2021 Annual Report This is the room whose roof had started to leak, leading to the works being required in 2020. It is now the meeting room on the first floor. Water ingress from this had brought down the lower floor ceilings too. Working late into the night, often after a days work elsewhere, progress carried on. Following on from onsite asbestos removal by a registered company in 2020, we were able to focus on the depot toilets. We wanted a traditional but practical look and feel to them. With much effort, we feel this has been achieved, with a good deal of cost saving by Simon our CEO doing the plaster boarding and tiling too ! Nottingham Heritage Vehicles Charity 2021 Annual Report While this work was underway, Tom and Adam turned their attention to coating the flat roof area over the seat store, with a protective elasticated roofing compound. Nottingham Heritage Vehicles Charity 2021 Annual Report The washroom fittings started to go into place. This was followed by painting the removed cubicle doors. Tiling of the disabled toilet area then followed, along with racking out the store room, fitting more items and painting, followed by yet more painting. Nottingham Heritage Vehicles Charity 2021 Annual Report March had also seen our South Notts Olympian, requested by Nottingham City Transport, for use in a commemorative send off for Gotham Garage - the former home of South Notts. With a little work required for its test, after a year standing in the shed, it was duly ticketed. This gave us a great opportunity for a little free publicity, in trade press and local media. Nottingham Heritage Vehicles Charity 2021 Annual Report Late March led us to shuffling vehicles in the compound, followed by much more work on the depot building. The last new bus for South Notts as an independent operator, became the last rear engined South Notts bus to leave the depot. It was then off to Gotham depot, following its closure, to collect a few spares for one of the vehicles in our care, owned by a Charity member Nottingham Heritage Vehicles Charity 2021 Annual Report Now it was time to tackle the first stage of the main depot door repairs. Where to start was the issue. It was very clear that replacement timbers needed to be let in along with new panel trim and reinforced panelling. This was the start of weeks of work often in poor weather. Nottingham Heritage Vehicles Charity 2021 Annual Report Then, out came the broken window panes to be replaced for now with 6mm Polycarbonate which is impact resistant and difficult to break. Frames were treated and undercoated as they were reassembled. Heating was installed in the disabled toilet and the drainage connected by the builder into the main sewage outlet. It was then back to painting inside the main block and fitting out with new flooring and the start of the furniture. Nottingham Heritage Vehicles Charity 2021 Annual Report It was then up to Glasgow, to see our friends at the Glasgow Vintage Vehicle trust, to collect 5 rolls of NCT graffiti moquette for use on Charity vehicles at a later stage. With the news that restrictions were being relaxed from July onwards, we started preparing for re-opening. A massive tidy up of the depot and cleaning of vehicles was required. It became apparent that 18 months of standing, since our last open day in December 2019, had resulted in a thousand and one issues with some of the vehicles. These ranged from batteries no longer holding charge to damaged airbags, weeping seals and defective electric modules. To date we are still working our way through many of these issues, slowly returning previously mobile vehicles back to the road. Nottingham Heritage Vehicles Charity 2021 Annual Report Our new outdoor queuing tent was aired inside the depot ready for opening. A start has been made to lining out the depot floor making use of walkways and in time a dedicated display roadway across the depot. The rear roof area has been treated to prevent water ingress. Brickwork has been pointed where necessary, with work still to complete in this area. Nottingham Heritage Vehicles Charity 2021 Annual Report We then moved onto preparing and building a disabled ramp and raised area for seating and disabled step free access to the lower floor of the front block. Sadly 1930s construction methods prevent an internal lift being installed so we remain open ended on future options on this aspect of our plans. Nottingham Heritage Vehicles Charity 2021 Annual Report July saw the start of outside public engagement, with the vehicles, by displaying at Hucknall market place. Sadly the day was rather quieter and wetter than ideal. However it was good to be out again and meeting people. The planting of a little greenery and colour improved the depot enormously. Then it was onto the new display wall in the depot with several sheets of frames and trim being erected over the new display electrics installed some three years ago ! Nottingham Heritage Vehicles Charity 2021 Annual Report The construction of the outdoor catering unit, for teas and coffees, along with light snacks (produced offsite), followed. This will hopefully be in use for 2022. Door and window painting followed, before the weather started to turn. They certainly look much better despite only getting one top coat of gloss on the exterior to date. Donations were encouraged towards the cost of the extensive restoration works being undertaken on the building and the new catering facility. Inspections and repair work is now underway, to return vehicles to the road. This will take time, as you will appreciate, as all reserves have been depleted undertaking the works onsite, and ensuring all bills are met. Nottingham Heritage Vehicles Charity 2021 Annual Report Some of the fleet is already back out raising awareness of our work. Others have had new tyres fitted, to meet the new 10 year tyre rule on steering axles, and now await further use next season. The first of our wall banners are starting to arrive back from the printers, bringing greater colour and interest to the depots walls. With a very successful open day in September, it became apparent getting donation levels back to those of pre-covid periods was going to be a hard task to achieve. Nottingham Heritage Vehicles Charity 2021 Annual Report We opted for a more focused online campaign and on vehicle advertising to highlight how we can only succeed with continued support through donations and support towards the catering outlets and fundraising areas of the site. It worked, as we installed more donation tins at key points, - and encouraged donations towards the cost of operating the free bus runs, when passengers returned to site from such outings. A big effort has been made to thank everyone who visits for being a part of our story, and helping us to succeed, by simply being onsite with us on event days. We introduced feedback forms allowing a clear path for any constructive feedback to filter back. With active volunteer numbers at an all time low following the lockdown period with many afraid to return to their pre covid social activities we also started with an online appeal for new helpers. To date this has only had limited success. Following the open day, it was necessary to start clearing surplus items from the workshop area as the development of the front block had meant it was time to focus our efforts elsewhere. Nottingham Heritage Vehicles Charity 2021 Annual Report With vehicles being parked up for in excess of 18 months, the resultant problems weren’t too long in raising their heads as we returned motors to the road. The omnidekka failed on its way to test with a binding brake calliper followed by an engaged starter resulting in more expense. The recently completed Volvo decided that it would spring a slight leak from the sump gasket but it was decided to renew the sump plate at the same time owing to a visible crack developing. With the need for more funds we tried to attend as many events as possible with a great deal of donated items from our friends at Transport Nostalgia. These proved a great way to raise awareness of the Charity in areas we perhaps wouldn’t usually visit with one of the vintage vehicles. By the end of the month it was time to set the fundraising area up properly. Much donated stock was added to the shelves. Nottingham Heritage Vehicles Charity 2021 Annual Report By October we were looking at any outdoor event to attend for fundraising purposes and raising awareness. We had an enjoyable weekend at the Great Central Railway even though the books disappeared under the smoke at times. We also started our regular fundraising days opening the sales area at the museum. More offsite events were attended with the vehicles to promote the work of the Charity and encourage further volunteers onboard. Nottingham Heritage Vehicles Charity 2021 Annual Report Followed by another openday late October at the museum. More progress was made on the Solo project and seat parts obtained from Vallances towards a new project During November our efforts turned to maintenance and repairs on our Bendybus with new parts being bought in from spain along with our local Scania dealer. With a surplus of seat trim, one of our supporters began turning off-cuts into seat cushion covers which proved very popular with local transport enthusiasts. A suggested donation for each one worked well towards fundraising efforts. Nottingham Heritage Vehicles Charity 2021 Annual Report With the efforts of the team on fundraising its always nice to see appreciative comments online from visitors relating to our restored vehicles. This encouraged us in a drive towards more volunteers once again. Towards the end of November and throughout December our fund-raising efforts continued with themed open evenings and days. We even managed a rainbow over the depot as hope improved for a bounce back from the lockdown period. Santa and his helpers called in for a day or two to assist. **----- Start of picture text -----**
Free Festive Open Days
Sat 11th / Sun 12th December
FREE Bus rides, Santas magical bus,
Fundraising Stalls, Tombola, Model
Railway, Bus & Rail memorabilia, Drinks
and light refreshments - heated rooms !
Nottingham Heritage Vehicles Charity.
The Heritage Bus Depot. Portland Road,
Hucknall, Notts NG15 7SF 10am - 4.30pm
Soak up a little transport nostalgia
For more info please phone 07971105491
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Sadly patronage was a little below the levels we expected, probably owing to the change in outdoor temperature. Nottingham Heritage Vehicles Charity 2021 Annual Report However we received fantastic news of an award for further funding through the Culture recovery fund. The award soon filtered through to national news outlets and a whole raft of free publicity ensued, raising the profile of the charity when we needed it the most. Nottingham Heritage Vehicles Charity 2021 Annual Report As the year drew to a close optimism returned for a better 2022 and we reflected on the fantastic progress achieved during one of the most difficult periods ever experienced by us all. With a few new recruits onboard, including Dan pictured here in the Bartons DAF we hope to fulfil all our goals next year. For now though a massive thankyou to all that have helped us survive 2021. Nottingham Heritage Vehicles Charity 2021 Annual Report NO￿INGHAm HERITAGE VEHICLES CHARITY 1155404 Receipts and payments accounts 2021 For the period from 0110112021 to 3111212021 Section A Receipts and payments Unrestricted fund5 Restricted funds Endowment funds neatestÉ Ttstal lunds Lasi year to neart tots t*arest£ io thtr nearest £ tOThe t)eartst£ A1 Receipts DDnatlOns Iincl ciwate& PayPal GIftAd daimed jincl GASDSI r￿lS SIJSI Sl.851 11.139 14 64.059 14.705 Fund[ai￿ry actsvit￿S Interest on d&posit account 01￿1￿end on Invesiments 742 Members Subscriptions Charitable tradiThJ re¢eipls14oThale4 go>J51 Othèr C￿[kabI& Receipts.'Amazon smiiei 3S 5S5 Sub total(Gross InGome forARI 109.823 18.no 128.S43 t44.178 Set an (see tablel. Proceeds trom ￿le olflxed assets LO￿ repayments rece￿e￿ Investrnent sa Sub total Total rec*pts 1D9.823 18.7 126.Y3 14&178 A3 Payments storag@ aft8r landlord I￿e5 Ga￿later￿E￿cIriC afteraSS￿*3TM Direct ctwriiabk Acliwty G￿eMa￿te cost5 Omer costs 6.20B 4.553 127.557 3.3( 1.449 131.9n 1Z7.557 Sub total 138.31• 138318 136.727 A4 Asset and investment pU￿hase$. Ise¢ table) Purchase of collBction Sub total 138,318 138.318 136,727 Net ofrecelptsl(payments) - A5 Transfers behveen funds A6 Cash fund5 la51 year end Cash funds this year end 9.775 -9775 7.451 1D.856 1081 3.405 10.056 1.081 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to rthv¢st£ Restricted lunds io naar¢si £ Endowment fvnds to rthirest£ Categories Details 1.081 B1 Cash funds ay Total ¢ash funds Nottingham Heritage Vehicles Charity 2021 Annual Report Re51ricted fvnds Endowment fvnds fvnds to Ii*E5t£ to nearest E Its nearest £ B2 Other monètsry assets Flmd io which *55el gs C051lowiona Current value lopronall B3 Investmont assets None C051loptioN Curr4nt vttluè {opth0n￿l ve￿￿e4$2 P&)tbnwiCty TMsp(*tAllart 100 Ve￿￿e 8D S(xJth Notts Lewand PD3 VebK4e 1X SoJth N¢tts LeJ￿d Otyr(y4in Un[estr￿ed 4.OlJO vehhye 7N Cty TMsporteeThyy 10,0110 ve￿￿￿ 335 Noitsrth￿n City T￿s￿l810m 1.500 500 Vehde 356 Trent RE UniestrKted 4.ormj 4.OQO VehK4e 613 Trai¥wt81 300 84 A55ets retained for the charty's own use VehK4e416 Notbn￿￿lCrtyTI￿sWlAuart 69) 650 788 Wtrthancrty Tw5Ptrt8101A 1.850 1.850 V*KJe4DI TrentCptaTe S** VehK4e 127 Trentvthkn e10B un￿51￿1ed 500 Vehdt 6W Ttent Voth 810KI U*rtstrtted fjoo Tr*itn￿n Cty T￿s￿tLe0pard u•restrI￿ed 1.0 300 VehK4e 3fj6 NoibrYknoNTr￿sp￿tAwth 100 Vehrfje 724 WlbW)CtyTI•iw N* 2 u9￿$￿￿ed 3.000 3.000 VehK4e 382 NotbTr*￿)Cty Tmsporttion vite51￿d 500 VthKJe 2N P4￿￿kn¢1tyTrWspryl￿W un￿5]rl￿d 3.5 3.500 67t P￿i￿n￿￿nCty Tr￿s￿ESr￿n Uyregtii￿ed 30.ODD 3Q,QQO VehK4e 571 TrentLeykndAOante 500 500 whKh knouni d loptron￿ Wh¢n due lowonall Details 88 Llabllftles Signature Print Name Date approved 1311012022 S￿ned by onè or two tsusteesen behalt of al the trustee5 ALEX WRIGHT SIIAON Lo￿￿,1NGs 1311012022 Section C Notes to the accounts for the period Funds 8re us&1 entretyfor the FrtJrrKtse offtJM1l￿ owth¥lt8ble itythwes. malnlalnlNJ ow ttjlleclon or vehldes and artel%ts and fijrmling IhÈ tost of (Mjr premlses and ass00a￿l running expenses Funds are sourced pnmarity donafy.ons by trustees and members ofthe public. Ivhen it is awicable g111 Is claimed Ihese donabons. At present￿ tJJ not recwve any external Tunding what50everbut intend d&y￿0P1r￿ paths towards thts. C1 Nature and purpose ol funds C2 Grants We VRYE *lL￿e fDr 5UPWtfDr vjr 5ite5 frcvn L¥Jth GEdlmg andAShf￿Id coun￿15. Cullure )Yery appeal fvrNJirvJ wa5 received after aPlI(xti(￿. FurKJitvJ wa5 a15D [￿￿Ved fr(Kn theA[n￿d Clatk communty fund towards the IbrThg costs In the rn￿n room of the depot Details shown in appended anaty￿S Nottingham Heritage Vehicles Charity 2021 Annual Report C3 Trustèè rèmuneratlon details & authority under which paid. RemuneralK>n is expenses daim ft>Tm5 8fKI Ihen ixll thgyment end ￿ only renumer*d rf ￿ther prior @rrangement has been sowjht tsrote purclw& ￿ a payrnenl behaw oflhe Charity. to t)ear￿1 £ C4 Trustee expenses & detalls Isee additional analysis 2 for all 9 trusteesl AJI truslee expenses l exFenditure ￿ items ch8ntsNe pJrr0s￿MI￿a9e daimsl are donated back Into Ihe charity bank account directy where the trustee so ch￿se5 to do so by way of dcrfwbon Such dDnationshthere applicab￿ are then subpdto a grft aid daim 1499J Nalure ofrelation5hip and nalvre oftrdnsKtion Transacti￿ Z Trustee S.Lty￿1n9S- Purc*ase Or￿1VatelY owned Veh￿ am&ssed over 15 years as and ¥*hen requ¥ed by Ihe Charity and'then made a¥?AL4ble cheaper than else%there after quotes are r*laned ALL purctroses are agreed and aulmrised by our leChn￿ officer and 3 olherlnJ5tee5 before acbDning. Payrrtht'*here part5 notdonated free of charge by Sirron is by bill payrrentor PayPal the treawrer NIA CS Transactions with Trustees & connected per50n5 Trustee P.Winson. PurcnasÈ OT SeN￿S In a￿tia￿￿ wth rÈ(x)¥W OTvehides an vehide repairs th81 Ihe Charty Is Unab￿ to undertake u for the wichase ofpar whereby Paul C￿ s￿r¢e cheaper Ihiough ts•Je ccffjtxts. In¥ty￿S are pahJ by Bil paymeni ty by olher arrarwnl arKI ￿uMented ALL wrchases a￿ agreed and authorised by our lechnical rffter. apwoved ty the Chairman or CEO and 3 other usiees before ackniry. 672 Additional analysis of the receipts & payments accounts for the period {1> Source tQlh9 iirtaig$t £ Dired don8tK)ns from 47.736 Paypal giwng donat￿￿5 490 1.225 Website 15rethd Alyrèer*Mp reneés*55 PayPalfee 1. Donatlans & rècdpts 1.558 9.781 35 InlÈtWdBMM SUB TOTAL 63.029 Grants 17.no 19.169 27.￿5 SUB TOTAL 65.514 Asset & Investment sales TOTAL 128.543 Nottingham Heritage Vehicles Charity 2021 Annual Report 27.254 2. Payments relatlng dlrectly to charitable activities (These are paid either directly via bank account bill payrnenl or PayPal account via treasurer- Ihese figLJres are the totals excludir¥J payments undei the same categories made by Iruslees atxl claitned as expenses- see below forAnalysis 21 274 3.891 3.W7 5.077 67.856 2.252 1.219 14.980 Total 127,557 Additional analysis of the receipts & payments accounts for the period (2) 13.282 792 3. Breakdown ¢1 expenses claimed for period 1st January - 31st DÈcèmbèr 2020. 9D6 Sub foial 14.9BO Additional note to the accounts Naturaity mese acc￿￿1$ refiecr an eAuaoroinary Per￿￿ wrwe me tsnarffy Tinantrs are Infiareo I Inrtiaiiy Dy ¥ery ￿nE[oU5 SLPP)rtet5 ITU51ee5 LyDn eDforced cb5ure With InaknlilytD reopen '￿e were offered bLLSifess SUPFQrt ￿nd1￿ ar￿ atthe same time ap￿1￿ lor everything we could to keep commitments fijflled Thls led to online aFpeaLs and a CRF approac* COVID ASSISTANCE Nottingham Heritage Vehicles Charity 2021 Annual Report N6s 3GR TtL 07q71 608008. M.K.Hta¥54 2021 Annual Report NGS 3GR TeL 07971 608008. 1211tr 2022 Nottingham Heritage Vehicles Charity 2021 Annual Report I, Malcolm K Hearson. have undertaken an independent examinces report to th¢ Trustees of "Nottingham Heritage Vehicles Charity". The Charity concluded that an independent inspection was required as opw)sed to an accountants audit. With the gross income level falling below £250K no fonnal qualifTcalion to undertak¢ such an inspection is required. As a forn)er proprietor of a coach holiday business of some 46 years st2nding, l am fully aware of the requirements of commerc¢ and associated book and record keeping. I report on the accounts of the Charity for the period I st January 2021 to 31 st December 2021 which are set out to the rear of the 2021 tewTrrt. The Charity's Trustees hav¢ b¢¢n restKTrnsibl¢ for the preparation of the accounts. The Charity's Trustees consider that an audit is not requircd foi this y￿r under section 144(2) of th¢ Charities Act 2011 (the 2011 Act) or under regulation l O(l)(d) of the Charities Accounts (Scotland) Regulations 2006 (the 2006 Awounts Regulations) and that an independent examination is needed as the income falls below £250K. As an independent examiner it is my responsibility to: a) examine the accounts under section 145 of the Charities Act 2011 and s¢¢tion44(1)(c) of thc Charities and Trustec Inv¢sttnent (Scotland) Act 2005 (th¢ 2005 Act). b) to follow the proccdures laid down in the General Directions given to the Charity Commission under section 145(5)0)) of the 201 l ACL c) to state whether particular matters have come to my attention. My examination was carried out in accordance with th¢ General Directions gÈven by the Charity Commission as set out by the 2008 Regulations and is in accordance with Regulation I l of the Charities Accounts (Scotland) Regulations 2006. The examination included a revicw of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also included consid¢ration of any unusual items or disclosures in the accounts, although seeking explanations from you as Trusiecs conccrning such matters was not necessary owing to the detsil availablc in the Annual Report. The procedures undertaken do not provide all the evidence that would be iequiied in an audit and consequently no opinion is given as to whether the accounts prescnt a "true and fair view" and the report is IiEnited to those matters set out in the next slatement. I can confirni that in my opinion the accounting r¢cords provided reflect and relat¢ to the accounts presented for the period. All trnnsactions involving Truslees are clearly deiailed with any conflict of interest duly noted in line with the guidance given in the policy document followed by th¢ Charity and associated Conflict of Interest Register. This relates to continucd transactions between the Charity and Paul S. Winson Coaches in t¢rms of outsourcing of h¢avy repairs and v¢hicl¢ parts where the Charity is unable to source said services more CoM￿titive1Y elsewhere. It also applies to transactions between thc Clwity and Trustees over the acquisitions of privately owied parts purchased by the Charity from Trustees in order to assist the Charity to further its objectiv¢s. All decisions of this nature appear to ￿ debated and ag￿ in writing by four or more Trustees prior to being actioncd. Nottingham Heritage Vehicles Charity 2021 Annual Report Severdl transaction details were checked with clear and concise detail king d￿umented allowing verification without the requirement of explanation from any of you as Tnjstees. I conducted a random inspection of receipts and pairynent records, including following through a number of gift aid claims. although smaller than those in previous years duc to covid 19 and the forced closure of the depoL lookiT]g at where the donation arose and for what purpose the eX￿ndItuTe in the case of expenses retums was conducted - ensuring that all such ¢xp¢nditure was duly associated to charitable purtKTrses. I note that such expense claims have Ixen duly returned to thc Charity by way of donation in respect to those claims that l inspected. Invoices have been selected and bill payments correswnding to those confirn]ed on either the bank statements or Pay-Pal transaction record. A random selection of 30 records was conducted in total alongside a viewing of all held records without any speciflc matters being raised. There is no evidence of any material expenditure or action contrary to your Charity constitutton. I have taken note that the charity has accessed grants available to them by the Government. Gedling Borough Council. Ashfield District Council, Lottery funding and The Charity Commission to cover expenditur¢s during the continuing covid 19 period to sustsin viability. Th¢s¢ have been clearly accounted for as h&s the correct usage of the said grants. No statement of difficulties for this period WCUTred. Thus it my pleasure to conclude with my indeFKndent examiners statement. In connection with my examination, no matter has come to my attention which gives me any reasonable cause to believe that in any material respect the wuirements to k¢ep accounting records in accordance with section 130 of the 2011 Act and section 44{1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act and section 44(1)(b) of the 2005 Act and regulation 9 of the 2006 Regulations have been met. No specific matters have come to my attention as a result of my examination procedure. All matters subject to review as set out by the 2(K)8 Regulations have been met. Malcolm K. Hearson. I l. Ridsdale Road, Sherwood, Nottingham. NG5 3GR 12th October 2022 Nottingham Heritage Vehicles Charity 2021 Annual Report Nottingham Heritage Vehicles Charity