2020 Annual Report
Nottingham Heritage Vehicles Charity Preserving transport heritage for future generations
2020 Annual Report & Accounts
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2020 Annual Report
Nottingham Heritage Vehicles Charity Registered Charity No.1155404
What a year ! Before we begin with a few words from our Chairman of Trustees and our Chief Executive we must say a massive THANKYOU to everyone who has offered support, advice, and encouragement to us this year.
Whilst we are proud to present the seventh Trustees report and accounts for Nottingham Heritage Vehicles Charity (NHVC), we must also reflect on the changes this year has brought with it. From its inception in 2010 as a charity in terms of HMRC classification onwards to our acceptance as a charitable incorporated organisation (CIO) in 2014, we have not experienced a period quite like it. Working to preserve examples of our local transport heritage for the enjoyment and education of future generations has remained our aim and goal and it’s the enthusiasm to do just this that has driven us forward.
This year has been one marked and steered by the extraordinary challenges posed by the Covid-19 pandemic. A total loss of income through the enforced closures, cancellation of massive events at Wollaton Park, Great Central Railway, Loughborough and of course the hugely popular depot opendays, has hit us hard. Nationally events have gone by the wayside and, as such, we have adapted to remote working, online fundraising appeals and social media communication towards supporters and volunteers, along with exploring the avenues of practical and financial support available to us.
With the closure of the museum depot from March onwards, we have where possible, ensured essential maintenance has continued, more so on the building than the vehicles. Reserves have been depleted as the need to install increased security arose following undesirable activity. We are thankful of the covid recovery fund for their assistance towards the costs of this unanticipated expenditure, along with other recovery support.
We look forward to developing all areas of our work once the pressures of the pandemic ease and aim to look towards increasing participation from community members further whenever it is possible to do so.
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We hope you can appreciate our aims, direction and progress from this report and look forward to welcoming you as a visitor or even a volunteer at one of our sites in the near future.
Alex Wright (Chairman) and Simon Lowings (CEO)
One of our online awareness appeals launched to combat loss of income as a result of the pandemic.
Another forced period of closure puts a stop to our November relaunch !
Devastation as water ingress brings part of the roof down on the main building,
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2020 Annual Report
Introduction
The trustees present their Annual Report and Accounts statement for the period 1st January 2020 to 31st December 2020.
History
The Charity roots began back in September 1999 under the name of ‘The Notts and Derby Heritage Transport Group’. We began with two buses, adding further vehicles to the collection as we developed. In 2007 the name changed to reflect the core collection of vehicles to Nottingham Heritage Vehicles, with the word Charity being added in 2010. From September of 1999 to June 2015 we were based at the former Midland Storage Depot at West Hallam in Derbyshire. In April 2010 we took the decision to adopt a formal collection policy which resulted in changes to the structure of the collection and led to us making approaches towards becoming a registered charity. In January 2014 we became a Charitable Incorporated Organisation registered with the Charity Commission. Governance and structure of the charity from the days of being a not-for-profit organisation for charitable purpose has improved greatly.
We have since committed to a 21 year lease of the former 1936 Art Deco Trent Motor Traction Bus Garage on Portland Road, Hucknall. Here we are striving to develop a leading working heritage bus garage/transport museum, engaging all elements of the local community and those from further afield. We also lease an additional offsite storage compound to house projects awaiting attention as the collection develops. some of our volunteers work on these vehicles here whilst the core assist at the depot.
Governing Documents
Nottingham Heritage Vehicles Charity (“NHVC”), is a registered charity incorporated on the 20th January 2014 as a Charitable Incorporated Organisation (CIO). It is governed by its constitution. Whilst transport heritage charities have previously been operated by companies limited by guarantee, it was felt by members at the time, that the CIO structure and approach was more appropriate and in-line with the structure that we desired and the direction we intended to follow. Any, and indeed, all changes to the structure of the CIOs governing document are approved by the Charity Commission prior to
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implementation. This creates a transparent model to which we operate. No such changes have been applied to date. All our policy documents are reviewed as and when required to ensure they remain effective, appropriate, relevant and fully compliant with the latest legislation.
Organisation
The charity is governed by a Board of Trustees (“the Board”). The Board meets regularly for routine business and holds additional meetings to discuss urgent matters as and when the need arises. In addition we use an online WhatsApp platform for discussion and debate of all things charity related on a regular basis. The day to day management of the Charity is delegated to the Chief Executive Officer (CEO), and through him to the Senior management Team consisting of the CEO, Treasurer and two other trustees. The Trustees that were in place at the beginning of the year, still remained in place at the year end after offering themselves for re-election with the exception of Tim Branson. During the year, our Chairman John Morris stood down owing to health issues and Alex Wright was voted in to, once again, take the helm.
To address the daily operation of areas of the Charity we have created sub management groups within the volunteer numbers under the direction of Trustees. The day to day operation and activity of the charity is carried out by these parties and our volunteers.
The charity operates as a collective and all members in a normal year co-operate in the restoration & repair work required on all vehicles and artefacts irrespective of the individual ownership, as all vehicles and artefacts can be, and indeed are, used for the benefit of the charity in fulfilling our aims and objectives. Much work has been carried out on both the premises and on vehicles throughout the year but only by a small nominated team to enable safe working under covid restrictions.
Appointment and induction of Trustees
There are six trustees making up the board. The Chief Executive of NHVC is delegated this role from within the Trustee numbers. Trustees are appointed for a period of three years with the option to offer themselves for re-election for a further term. In selecting individuals for appointment as charity trustees, the NHVC charity trustees must have regard to the skills, knowledge and
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experience needed for the effective administration of the CIO. A skills audit is conducted annually.
The charity seeks to recruit trustees who are keen to develop public relations, community outreach projects and education of the public generally so as to fulfil its strategic and operational requirements.
All new trustees are made fully aware of the requirements their role entails and are supplied with a copy of the current CIO governing document and access to all other relevant material. It is our intention to include trustees from all backgrounds and all age groups, enabling a management committee to develop whereby the needs of the broadest selection of the general public are met by the way in which we engage with the public.
Risk Management
The Chief Executive, alongside other trustees, has undertaken a full review of the risk management of the charity. This has been achieved through a structured approach by mitigating risks to fundraising via enhanced online and advertising platforms, sourcing new sponsors, engaging with new audiences and developing the relationship with other museums nationally.
Policies on volunteer retention, introducing an induction scheme for volunteers and a thorough grievance procedure are in place, aimed at reducing the loss of key volunteers and thus key skills. We also have 11 other policy documents in place for safeguarding, data protection, conflicts of interest etc, ensuring everyone knows what we do, how we do it, what we expect from our volunteers and what they and the public at large can expect from us.
Charity Objectives
The objects of the CIO are to advance the education of the public in transport generally, particularly in the Nottingham conurbation through establishing and preserving for posterity, a representative collection of passenger service vehicles and by such other means as the trustees may determine. We form an educational and heritage preservation charity, both conserving and helping to develop an understanding of the role of our transport heritage in the development of the local area.
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Public Benefit - Identifiable benefits
The aims of Nottingham Heritage Vehicles Charity are expressed by the nature of our objectives. We provide clear and identifiable benefits to the public through our activity. Throughout the management and strategic planning of the Charity and its activity, the Board have maintained a thorough understanding and acknowledgement of the public benefit principles and associated public benefit guidance. The Trustees believe the Charity has delivered in several areas. Public benefit is not restricted and does not exclude anyone. Public benefits are identifiable and related to our aims.
The Board of Trustees receive no private benefit or payments for their role as Trustees of Nottingham Heritage Vehicles Charity. Furthermore the charity does no harm nor detriment through its charitable activities.
Heritage, Vehicle and Artefact collections
Our team works tirelessly in researching the heritage of local companies, preserving vehicles and restoring artefacts, alongside collecting transport related items for future displays. We tell the story on a far wider scope than just transport history by way of heritage vehicle outings. The collection of vehicles and artefacts helps form an important resource to explore, gaining an understanding of the development of engineering and vehicle design through the decades and social and urban history links to Nottingham and the surrounding areas.
Naturally, through the nature of our constitution, we concentrate our efforts on the preservation and restoration of all the vehicles in our collection. Once they are restored we display these vehicles wherever practically possible to the public, allowing them to appreciate the transport of yesteryear. The collection will shortly be open as a museum of excellence in road transport for the East Midlands area. Whilst the development of the Hucknall site progresses we undertake to hold regular FREE open doors days to engage with interested parties from near and far. Naturally, as our open day programme was cancelled through covid restrictions, this has not happened as planned this year. We have, however, increased our social media outflow in an attempt to engage with as many people as possible and retain regular contact with our supporters and volunteers.
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Once normality returns, we hope to continue with our mobile museum, both visiting and supporting events from one end of the country to the other, displaying vehicles which are of significant historical importance to the Nottingham region.
Throughout 2020 the charity has been unable to attend any events to promote its activities and raising awareness of its objectives has been hampered. As commitments were made with tradesmen towards the end of 2019 we have, where possible, continued with improving the Hucknall premises, making them fit for more regular public access and thus improving the home for the collection.
Our ‘Omninews’ newsletter has been suspended this year owing to the lack of positive news and a lack of events. Instead we have issued regular posts on all social media channels, keeping everyone up to date with our current position and tasks in hand. The decision to reinstate the paper and online omninews will be made once the pandemic is over. We are aware some supporters and interested parties are not computer literate so to keep all news digital would lose the charity support in the long term, as the newsletter details all our engagements, activities and project appeals throughout each quarter.
The Charity continues to collect ephemera throughout the pandemic period although we have encouraged many to hang onto things until it is safe to drop them off or for us to collect. In addition to this we are developing an archive of vehicle design plans showing the evolution of the Nottingham standard bus design, alongside that of timetables, photographs and associated artefacts. It is intended that the charity will approach future acquisitions through careful consideration of its collection policy, representing the diversity of transport locally. We have been overwhelmed with the level of support from the general public in donating items of interest to the Charity.
Naturally throughout 2020, material held in our collection has not been loaned for display to other charitable groups, museums or indeed accessed by the general public owing to the pandemic.
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Education, Engagement and Access
The senior management committee would normally encourage engagement with all, however with the need to social distance, work from home and isolate, that simply hasn’t been possible since mid-March this year. We have allowed access to the collection to two groups of people in February and early March. Access to the collection is entirely free with donations welcomed from visitors. It is important, in our view, that the development of an understanding of our purpose and benefit to the community as a whole is an enjoyable experience. Our working heritage depot offers the Charity a great platform to develop our plans further once the doors are open again on a regular basis.
Our website plays a very prominent role in the day to day engagement of the public, even more so, as so many of us have spent months stuck at home. We now have separate sections which are devoted to each vehicle, archive material and future events. Online access is entirely free to all, with educational bodies acknowledging their use.
We look towards further developing outreach projects in the future years and encourage those in a position to work with us to make contact.
Despite being closed since mid-March, we have received some favourable comments from our supporters received via Facebook and email during 2020:-
“You are doing a great job keeping all of us at home entertained. Its lovely to see what you’re doing to keep the vehicles alive during such difficult times. I just wish it would all go away and we could get over to see you again. Great work don’t give up” Tony, Lincoln
“How do you do it ? No income, what appears to be little official support and yet you keep going and somehow pull it out the bag. Fantastic to hear that you’ve got a little bit of funding from local councillors. Ive put a bit towards the facebook appeal and only sorry I can’t spare more but now made redundant. Cant wait to get over when were allowed to enjoy life again” Mal, Crewe
In 2020 we had 91,184 (compared to 63,467 in 2019) independent visitors to our website with 4918 engaging directly with us. We encourage an open and active involvement with everything we do and this is propelled further by
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twitter ‘tweets’ and Instagram or Facebook posts keeping the public informed and up to date.
A good number of our volunteers are elderly, retired individuals who have offered their time and skills to us in return for a little company, the ability to learn new skills and gain experience in new fields and reminisce. We actively, through all means possible, promote interaction with local community groups. Collecting stories and memories is important to us, as it helps to explore the development of the transport infrastructure. Naturally, a massive blow has been dealt to this engagement but we have every confidence that it will bounce back.
With the suspension of the post-out and online newsletter this year, its inclusion here has not been possible. Instead we offer a photographic record of the year, albeit a very restricted year for so many of us.
Income and support
The charitable activities of the Charity are only made possible by the continued support of Charity volunteers and well-wishers through both their time and monetary donations. Small Gift aid donations are down this year with there being no Open Doors events nor free bus trips with donation tins inside the museum building.
In the hope that things improve we are continuing ‘suggested donation' stickers on magazines donated to the Charity which allows visitors to take a souvenir of their visit home with them. We are also producing more plastic promotional items, on a free-of-charge basis, for future open days, whilst clearly displaying the fact that we welcome donations. We continue to benefit from the donation of display items, on occasion, and in particular materials and monies from Transport Nostalgia on a regular basis by way of a percentage donation from some photograph and model sales; both on and offline. Once again in 2020 this has been partly by way of the donation of local transport imagery for display and archive use and the purchase of required equipment remote of the Charity finances for which we are extremely grateful. The building works undertaken this year simply wouldn’t be possible without their support.
We have maintained a strong advertisement campaign in the press and trade magazines.
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Volunteers
The Charity relies entirely on the support of the volunteers with no paid staff within its ranks at any level. They give up their time and offer necessary skills to a wide range of on-going projects. We have teams working with the vehicles, the archive & photo library, the building refurbishment and exploring funding streams, in relation to establishing and operating reminiscence projects and moving the Charity aims forward.
We welcome volunteers from all backgrounds and all abilities. We aim to develop our volunteer base on an ongoing basis. Everyone is welcome.
Reserves
No reserves are currently held, as all monies are used, as fundraising permits, to undertake additional restoration work both on the building and on our vehicle collection. It is hoped, once full museum accreditation is achieved, that the issue of reserves will be addressed. It is intended to retain a small working capital at present in the charity bank account, for day to day working capital requirements and unforeseen circumstances, allowing the Charity to maintain and develop its charitable objectives without issue.
Plans for the future
At the forefront of our short-term and long-term agenda is the desire and belief that we can build on the success of our previous years.
In 2021, once Covid-19 restrictions lift, we aim to further encourage the involvement of others in the locality, engaging schools, colleges, workplaces and interested parties in every stage of our activities.
We will ensure that we meet and deliver these aims in complete alignment with our financial standing and for public benefit. We will further develop our Open days to appeal to a wider audience, especially those in the locality of the depot.
Our responsibility in respect of the Trustees Annual Report & Financial statements
Charity law requires that Trustees are responsible for preparing the Trustees Annual Report and financial statement in-line with current regulations. In
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preparing this report the Trustees deem the report to be a fair and proper account of the activities of the Charity in this period and its financial standing. This report was approved by the Board of Trustees on 19th October 2020 by digital means owing to some members still being affected by the Coronavirus pandemic and signed on behalf of the Charity by our Chairman Alex Wright.
Statement on the inspection of our accounts
Owing to our accounts and the annual gross income falling above £25,000, the Board of Trustees decided to examine the accounts and then in-line with current legislation to invite an external independent scrutineers report. Accounts are produced on a receipts and payments format.
Trustees and Contact details Board Of Trustees:
Alex Wright Chairman Simon Ian James Lowings CEO & Marketing,Publicity & Events Paul Brian Winson Technical Officer & Membership Secretary Caroline Marie Lowings Treasurer & General Secretary John Morris Douglas Simpson Assistant Treasurer & Depot Co-Ordinator
Senior Management Team
This consists of the CEO, Chairman, Technical Officer and Treasurer
Registered Office:
Nottingham Heritage Vehicles Charity C/O 49 Valley View Berry Hill Park Mansfield Nottinghamshire NG18 4US
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Principal Bankers:
HSBC 26 Clumber Street Nottingham NG1 3GA
Website address www.nottinghamheritagevehicles.co.uk Contact Number 07971 105491
2020 - the year we will never forget
At the start of the New Year we had great plans for the season ahead. A new arrangement had been made for a full programme of day outings and trips organised by the Great Days Out team and using luxury coaches from two local operators, all in support of the Charity. Along with a fantastic offsite event programme starting in April, we had great hope for the year. Then reality set in.
With work progressing nicely on south Notts Leyland PD3 80NVO
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The Solo project was also progressing well with the purchase of a disability ramp which would allow safe access onboard the bus via a raised walkway, also to lead to an elevated viewing platform for the model railway and display boards.
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Volvo 769 was reseated and prepared for its full class 6 PSV test, returning to the road for the first time in 9 years, albeit it just for the run back from the test centre in Loughborough to Hucknall before everyday life changed.
The national was undergoing an overhaul, exposing just how good she still is at some 47 years of age !
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Until the March enforced closure, progress on all aspects of the project were looking good. We then hit a brick wall. No income, no volunteers onsite meaning no gift aid from mileage allowances etc and nothing but bills to pay.
We battled with our insurers for some redress owing to loss of income only to be fobbed off. We struggled with bills such as surface water drainage as per the email enclosed here. We fought for time to pay utility bills, insurances and every other day to day expenditure.
For the Charity to survive we had to act quickly.
Commitments had been made in 2019 for essential electrical work and building works to be undertaken, with trades booked for April onwards. If these were postponed the project would stall. We therefore took a different approach. A very determined online fund-raising appeal was launched with press and social media coverage. supporters nationwide shared the appeals and national enthusiasts magazines featured our story. Help started to roll in with discounted bills, written off costs and so much trustee and supporters help we were amazed.
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All appeals were thankfully successful.
With the added assistance of local councillors through their discretionary grant schemes, a donation from Severn Trent and the commencement of the Covid Business Support grants for heritage and leisure attractions in July, we have managed to stay afloat.
A successful appeal was made to the National Heritage fund to enable some work on necessary areas of the project, tackling both resilience and recovery period paths for the charity, which added greatly to our ability to adapt to the “new normal”.
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We move forward safely
With a massive input from trustees in particular and a few of our regular hands on team, we raised the necessary funds to move the decking project forward, meaning that the disability ramp could eventually be put in place for the Solo project. With “lockdown” in place, three people from two households decided to form a bubble and work tirelessly on this project with the depot shut to all others.
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Work then commenced on panelling and insulating the rear of the Solo, although we couldn’t go any further owing to the need for funding which would enable the new electrics to be installed.
It was then onto the storeroom.
Repurposed racks, new storage bins and a good few coats of paint have made this a much better area to find that elusive part.
As some restrictions were relaxed but opening still not permitted, we moved onto other areas of the building.
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Funding had been sourced for security cameras and an alarm system so this has been installed throughout the site.
With the obvious need to bring the front block into use, to enable more space to be created onsite for visitors, we ploughed on with the roof repairs, getting a building and roofing company onsite. Although costs were high, it was agreed that a few of the team would work with them to undertake much of the preparatory work. Trustees found the funds from their own pockets to replace the external staircase and balcony, condemned through untreatable rust and decay.
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So much effort by a few of us, alongside trades where needed, has worked wonders on this area of the site. There is still plenty to be done but at the time of writing this report, it is hoped to be fully in use by late 2021.
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We have also started to address the new 10 year life of a tyre rule for the front axle of our vehicles with a replacement programme underway as funds allow. Usable tyres are being retained for the rear axles and wheel rims stored ready for shot blasting and repainting.
It was thought we would be able to open again in September but this was set back with further restrictions imposed. Therefore the appeals were stepped up a gear once again. Funds derived were used towards commencement of the toilet refurbishment required before reopening.
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As we look towards 2021 our doors remain closed but our online support grows. The vehicles remain locked away and we hope for better times ahead.
Special thanks !
We wish to thank everyone who has supported our efforts throughout 2020. Special thanks go to Trent Motor Traction, Nottingham City Transport, Chris and Mark at Ward Electrical, Terratruck, Lindleys Autocentre, Yardleys, Digraph, Paul Winson Engineering, Presbus, Great Central Railway (Loughborough), Les Simpson, Phil Rostance, Ben Bradley, the team at the CRF fund and EVERYONE who offered support to any of our online appeals.
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2020Annual Report Receipts and payments accounts 2020 Forthe period 0110112020 to 3111212020 Section A Recei ts and ments Unrestsicted lund5 Endowment fund Totsl funds La8ty8ar i0thvrU1Wtg D(wtcS Iindu Giftth1 ainrt Gran Fu1 Interi on thdend w Inve5Mellt% Mgmber5subscn Chaatretran 74916 17,149 1470$ 332 T42 64,112 742 974 Sub tOtal(Gn income !orARJ A2 Asset and investment sales. 144.178 97,799 PredS from 5aeoffix&tassets Lo¥n Sub tolal 141178 97,799 A3 PaymÈnts 4.$77 1.449 131.972 Directchab1eAthty 131.972 Oth8rsts Sub total 136727 87 A4Asset and investsnent purchases, (see tablel PUrthasÈOf1IethQn ¥thide5 9,1C Sub totsl Y100 Totalp•yments 727 96.925 Net ofrec8lpWp8yments) A5 TAn$iors been funds A6 Cash funds last yearen Cash funds this y8ar6nd 7A51 7451 874 2,531 11XB56 Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted furMI8 Enfjowment funds Cate orfe8 B1 Cash fvnds 10XK) 10,856 NHVC Page 25
2020Annual Report Unrestslcted funds Re8tr4thd fund5 Endowent funds Detsils r•Mt£ B2 otr monetsry assets Cwrwt vth• (Optionall D&tsJls B3 Inv•strMent assets Currontvalue lopbonalj lknils 1(K) 10,U B4Asset8 retained fortho charity's own use I27Tl BILE 3D,rtsJ Fuj Arnourtdue Whon du iopuona DetsÈls BS Liabiliti Signature Pnt Name Date 8pproved 18111)rd020 s#j by ore ort0 ttha of aN the trustgBs ALEXWRIGHT SIMON LOWINGS 18110I202Q Section C Notes to the accounts for the period FIX enbtBty ts the wrFthe of thaiiL4b (4ecb%Es. malntainin9 Otsl C{dOr. ol arfrtsaj fut¥S¥ tre cost ofrpHSe& and 8SSLeata runnw enSeS Funds are sourcvj pThnanty fEryn dDn¥borts by pL)C rt Is w11cab grtaid Is these thnatiorts.An eBay srw try L¥E of rfttstses foi the Larrty with 1M%of theed5 9yry io the Chlbara[l ty barl( transferor to purchase orpay for servtts onlir£ wa Pay fordwyW 1rx)Se.NO trJry ha% raken rA3 Ib pklfom) dunry ihLS C1 Nature and pUry> of funds C2 Grarts L¥Junrib cutture w walfutKlry was rece afterawlK¥thn oft1 paKI In this year NHVC Page 26
2020Annual Report C3 Trustee rernuneration details & authority und•r which paid. to Trpartsi£ CA Trustee expenses & detsils 188e additional anaty5is 2 for all 9 tru$teesl 15 CS Transactions wtlh ystee8 & conn8ct8d pgwn$ rwar5thatthe Chatity unth to urderte ihesMKthase ofparts Whety Paul rAn ctÈarerlhra¥Jh tr Comts. InVoK paNI by &ll 2319 Additional analysis of the receipts & payments accounts for the period11) 61.423 1. Donatlons & receipts 14. 742 PAJB TOTAL 80,066 Grants 21,780 32,429 SU6 TOTAL 61112 Assel & Investment sales 1M.1n NHVC Page 27
2()2n Annijal Rg.nnrt 29.278 2. Payments relating dir¢ctly to ¢harftable activrties Ifhese are paid ther directty via bank a¢nI bill payment or PayPal account via treasurer- these figures are the totals exduding paymenis under the same Categories made by trustees and claimed as expenses- see below foiAnalysi$ 21 4.3 1.683 2.520 1.219 71.991 4,Sf2 1.622 lo.5 TrAal 131.972 Additional analysis of the receipts & payments accounts for the period {2) 8,452 1.on 3. Breakdown of expenses ¢laim¢d for parlod 1st January - 31st De¢ember 2020. 365 Svb To 10.955 Additional note to the accounts N3ttsr311y these aCV refiect an extraoTdinary pen whete thè Charity finan5 are Inflald I Initially by %ry gwEroLL5 and ttLthèS UfM)n enforc o105ure Imlh the Inability to Open W¥ere offered brESS su¥tfU[lJ snd at the sarrbnE fDr e¥erythirywe could 10 keep Thts toonline appeab and a CRF approath wouhj ratw be open I COVID ASSISTANCE NHVC Page 28
2020Annual Report NGS 3GR TtL 07971 608008. 25tltr Scplt+kn 2021. M.ILH¢A*so NHVC Page 29
2020Annual Report NGS 3GR T¢L 07971 608008. NHVC Page 30
2020Annual Report To the Tru of Nottingham H¢ritage Vehicles cPrIty. I, Malcolm K Hearson, hav¢ undertaken an irmlertndent exarninels retM)rt to the Trnslees of ,ottInghaM Heritage Vehicles Charity-. The Charity conclud¢d that an independent inspection was required as opw)sed to art accountsnts audit. With the gros5 income level falling below £250K no fornial qualification to undertake such an insrrftton 15 required. As a fom)¢r proprietor of a coach holiday business of som¢ 46 years st8nding, l am fully aware of the rqu1reertts of Commerce and asg)ciated E4)ok and record keepin& I report on th¢ accounts of the Charity for the period 1st January 2020 to 31 st Decemixr 2020 which are set out io the rear of the 2020 report. The Charity's Ttusttts have been responsible for the Pre[tiOn of the accounts. The Chariry's Trust¢es consider that an audit is not r¢quired for this year under section 144(2) of the Ctwities Ad 2011 (the 2011 Act) or un(kr regulation 10(] Kd) of the Charities Accounts (Scotland) Regulations 2006 (the 2006 Accounts Regulations) and that an independent examin21ion is needed &5 the income falls below £250K. As an independent examiner IÉ is my resEIbIlity to: a) exarnine the accounts under section 145 of the Charities Act 2011 and section44llX¢) of the Charities atml Trustee Inv¢stment {S¢odand) Act 21K)5 (the 2005 Act). b) to follow the procedLtres laid down in the Gen¢rdl Directions given to th¢ Charity Commission under section 145{5)0)) of the 201 IAct. c) to st8tr whether wicular matters have come to my attention. My examination was ¢arried out in accordance with the Geal Directions given by the Charity Commission as set by the 2008 Regulations and is in acwrdance with Regulation I l of the Charities Accounts (Scotland) Regulations 2006. The examination included a review of the accounting r¢cords kept by the Charity and a comparison of the accounts presenfed with those Tecor(ts. It alw included consideration o any UnUal it¢rns or disclosures in the accounts, although skill8 explanations from you ts TrUs¢S concerning such matters was not n¢ce55ary owing to the dctsil available in the Annual Rq)ort. The procedurcs undertakcn do not provide ail the evidence that would be required in an audit and COTwuently no opinion is given as to whether the accounts present a"tru¢ alld fair Vie and the rep)rt is limitd to those matt¢TS set out in the next slatement. l ¢an confimi that in rny opinion the accounting records provided reflect and relate to the accounts presented for the rity. All tranwtions involving Trustees are clearly detailed with any conflict of interest duly noted in lin¢ with the guidance given in the wlicy document follow¢d by the Charity and associawl Conflict of Interes( Register. This relates to coniinued transactions the Charity and Paul S. Win50n Coa¢hes in tem)s of outsourcing of heavy repairs and vehicle parts where the Charity is unable to SOLw¢e said services more ComlitIve1Y els¢wheTE. It also applies to transactions between the Charity and Truslees over the acquisilions of privately ownd parts pUrchd by the Charity from Trnstees in order io assist the Charity to further its obje¢iives. All decisions of this nature appear to be debated and agr¢¢d in writing by four or more Trustecs prior to being action¢d. NHVC Page 31
2020Annual Report Severnl transaction d¢tai]s were Chec with clear concise detsil EKng documented allowing verification without the requireme of explanation from any of you as Ts. l Conducted a rdndom insF¢ction of both re¢eipts and recotth, including following through a number of gift aid claims, althou small¢r than those in previous yeaty due to covid 19 and the forced Closu of the dew)( looking at where the donation arose and for what purp)se the expendibjre in th¢ casc of expenses retums was COndted - et]5uring that all such expenditur¢ w&s duly associated to charitable purFX)ses. I note that such expense ¢laims have been duly returned to the Charity by way of dOnlon in respect to those claims that l inspected. Invoices have en sel¢cted and bill pa¢nts ¢OTrespondin8 to thos¢ wnfirnled on either the bank statements or Pay-Pal transaction record. A random SeltIOn of 30 records was conducted in alongside a viewing of all held records withoui any $cIfiC matt¢rs being raised. There is no eviden¢e of any material exrKrwJittwe oraetion contrary to your Charity constitution. I have tsken no that the charity has a¢ced grants available to th¢rn by the Gov¢rnmenL to cover expenditures during the covid 19 Peri to sustain viability. These have b¢en clearly a¢cowrted for as has th¢ correct usage of the said No statement of difficulties for this Fri(MJ (Ur& Thus it my pleasure to colUde with my indyndent examin¢rs statement. In conneciion with rny examination, mauer has come to my attention which gives m¢ any reasonable cause to believe that in any mrial respect the requiErm¢nts to keep ac¢ounting records in accordance with section 130 of the 2011 A and wtion 44(1)(a) of the 2005 Act and Regulion 4 of the 2 Accounts Regulations and to prepare accounts which acc4)rd with the accounting records and Comply with the ac¢ounting tYquir¢ments of the 2011 Act and section 44IIXb} of the 25 Act atml Tegulation 9 of the 2006 Regulations have Ixen rneL No $IfiC matter5 have come to my attention a5 a SuIt of my examination woc¢dure. All rnatters subjwt to review as s¢t out by th¢ 2(M)8 Regulations have been met. Malcolm K. Hearson, I I, Ridsdale Roa Sherwood, Nottingham. NG5 3GR 16th Octolxr 2021 NHVC Page 32