## **Trustees' Annual Report for the period** Period start date Period end date Day01 Month01 Year22 Day31 Month12 Year22 **From To** ## Section A Reference and administration details **Charity name** HERMITAGE VILLAGE HALL CIO **Other names charity is known by** **Registered charity number (if any)** 1155399 |**ered charity number (if any)**|1155399|| |---|---|---| |**Charity's principal address**|Pinewood Crescent|| ||Hermitage|| ||Berkshire|| ||**Postcode**|**RG18 9SZ.**| ## **Names of the charity trustees who manage the charity** ||1
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3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---| |||Sara Disson|Chair||| |||Deborah Arden-
Hunt|Vice Chair||| |||Dan Hawkins|Treasurer||| |||John Lawler|||| |||Helen Hamilton|||| |||Jane Staunton|||| |||Julian Armstrong|||| |||RoyMarr|||| |||Pam Marr|||| |||Malcolm Disson|||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| |||**Name**||**Dates acted if not for whole year**|| ||||||| ||||||| March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Trust Deed Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Appointed and elected by the trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** Establish and run a Village hall and to promote for the benefit of the inhabitants of Hermitage and the neighbourhood without distinction of sex, sexual orientation ,age, disability, nationality, race or political, religious, or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of youth ,age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the March **2012** **TAR** 2 ## said inhabitants. Continuing to furnish the hall and its grounds with the essential items that can make the hall run to its full potential and provide the community with a great venue for events. The Trustees are aware and have regard to the guidance issued by the Charity Commission on public benefit. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The charity provides a venue for various clubs and associations to be carried out thus enabling members of the community to participate in such activities, including. - Hermitage Pre school - Newbury and district dog classes - Dance classes - Seated exercise class for over 65’s - Horticultural Society meetings - Wine circle - Boxing club - Judo - Karate - Yoga - Polling Station The community joined forces in June to hold a family fun day to commemorate our late Queens Jubilee. It was wonderful to be able to offer our great village hall to host the celebrations of a most historical event! We invited The Watermill outdoor theatre group to put on a performance of Camp Albion, the story of the Newbury bypass in 1995. The weather was not kind but it was great to see a full house! March **2012** **TAR** 4 ## **Section E Financial review** We plan to operate with sufficient reserves to support the operation of the **Brief statement of the** charity for six months, once the smaller hall has been completed. **charity’s policy on reserves** **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** - Sources of funding for this charity are: - You **may choose** to include additional information, where - Hiring of the hall - relevant about: - Fundraising within the community - the charity’s principal - Grants from various bodies sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** Now that both halls are fully functional, we can offer the community and other organisations a very wellequipped venue to hold a variety of events and community-based activities to benefit residents of Hermitage and its surrounding villages. We have also had a few weddings at the hall as it is in an ideal setting and a great asset to the community to be able to offer the whole building to hold such special events . ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Malcolm Disson **Full name(s)** Sara Disson **Position (eg Secretary, Chair,** Chair Trustee **etc) Date** 3/10/23 March **2012** **TAR** 5 ## **HERMITAGE VILLAGE HALL** ## **PROFIT AND LOSS** ## **YEAR ENDED 31 DECEMBER 2022** |**INCOME**
**Hall hire**
Hire fees - regular
Hire fees - casual
**Total hall hire income**
**Grants, gifts and fundraising**
Gifts and donations
Grants
Fund raising events
**Total grants, gifts and fundraising income**
**Other income**
Bank interest earned
Misc income
**Total other income**
**TOTAL INCOME**|**£**
**£**
30,815
16,660
47,475
169
4,880
1,122
6,171
71
66
137
53,783
**2022**|**£**
**£**
16,785
9,323
26,108
5,186
51,169
2,194
58,549
42
69
111
84,768
**2021**| |---|---|---| ## **HERMITAGE VILLAGE HALL** ## **PROFIT AND LOSS** ## **YEAR ENDED 31 DECEMBER 2022** |**EXPENSES**
**Hall running expenses**
Alcohol licence
Audit
Bookings clerk
Bookkeeper
CCB exercise class
Cleaner
Consumables
Electricity
Garden
Insurance expense
Internet,website & IT support
Maintenance
Memberships & Subs
Misc expense
Office expense
Repairs & renewals
Security
Telephone & broadband
Water
Waste collection
**Total hall running expenses**
**Capital expenditure**
Small Hall expenditure
Toilet expenditure
Equipment purchases
**Total capital expenditure**
**Other expenses**
Fraud
Total other expenses
**TOTAL EXPENSES**
**PROFIT/(LOSS) FOR THE YEAR**|**£**
**£**
**2022**
180
150
9,444
-
380
9,758
720
3,973
1,235
1,862
980
1,889
502
108
-
3,168
396
318
527
1,093
36,683
-
-
600
600
(10,792)
(10,792)
26,491
27,292|**£**
**£**
**2021**
212
-
8,413
2,895
760
5,513
415
3,364
-
1,765
527
2,059
1,325
276
-
5,805
432
357
280
1,073
35,471
34,521
9,001
8,317
51,839
9,934
9,934
97,244
(12,476)| |---|---|---| ## **HERMITAGE VILLAGE HALL** ## **BALANCE SHEET** ## **YEAR ENDED 31 DECEMBER 2022** |**CURRENT ASSETS**
Prepayments
Amounts owed from hirers
Cash at bank and in hand
**CURRENT LIABILITIES**
Accounts payable
Accruals
Deferred income
Deposits
**NET CURRENT ASSETS**
**Represented by:**
Restricted funds
Unrestricted funds|**£**
**£**
2,834
1,176
46,145
50,155
219
1,687
4,818
700
7,424
42,731
-
42,731
42,731
**2022**|**£**
**£**
-
828
18,552
19,380
1,927
-
1,314
700
3,941
15,439
-
15,439
15,439
**2021**| |---|---|---| CHARITY COMMISSION FOR ￿LA￿l AND WALES Independent examlner's report on the accounts Section A Independent Examiner's Report Report to tho truste•sl members of Charity Name HERMITAGE VILLAGE HALL CIO On accounts for the year ended 31- DECEMBER 2022 Charlty no (If any) 1155399 Sot out on pages l¥em8rnbgr to IndLKle the page numbèrs 018dd￿#3Th￿ sheel&l I report to the trustees on my examination of the accounts of the above charity ('the Trusfi for the year ended 3111212022. R88pon8lbllltlés and basls of report As the charitys trustees. you are responsible for the preparation of the accounts in a¢wrdance Y￿th the requirements of th8 Charities Act 2011 (kne Act"). I rep￿1 in r8SP8Ct of my examination of the Twst's accounts caffled out urKler section 145 of the 2011 Act arml In carying out my examination. I have folk)w8d all the applicable Directions given by the Charrty Commlsslon under section 14515Xb) of the ACL Independent I have completed my examinat￿. I confimi thal no material matters have examlnarfs slatement come to my attention in connection with tha ex8mlnatlon. I have no con¢ems 8nd have come across no other matters In conneclion with the examinats'on to which attention should be drawn in this report in order to enable a proper understarKllng of the accounts to b8 rea¢hed. Slgn Date: 13° July 2023 Nam•: JONATHAN SHATFO Addr988: SECOND FLOOR. WESSEX HOUSE 127 HIGH STREET HUNGERFORD BERKSHIRE RG17 ODL IER Oct 2018 Section B Disclosure only complete if the examiner needs to highlight material matters of concem {s8e CC32, IrKlependent examination of charity accounts: directions and guMfjan￿ for examiners). Give here brl•f dolalls of any Itoms Ihat the examlner wl8hes to dlsclose. IER Oct 2018