## **Trustees' Annual Report for the period**
Period start date
Period end date
_T_ Day31 Month12 Year20 _O_
**From** Day01 Month01 Year20
**Section A Reference and administration details** HERMITAGE VILLAGE HALL CIO **Charity name Other names charity is known by Registered charity number (if any)** 1155399 **Charity's principal address** Pinewood Crescent Hermitage Berkshire **Postcode RG18 9SZ.**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Sara Disson Chair October 2020
2 Margaret Roberts Chair January 2020
3 Vice Chair October 2020
Deborah Arden-
4
Hunt
5 Helen Hamilton
6 John Lawler
7 Julian Armstrong
8 Roy Marr
9 Pam Marr
10 Sally Lightowers
11 Malcolm Disson October 2020
12 Ian Govier October 2020
13
14
15
16
17
18
19
20
**----- End of picture text -----**
March **2012**
**TAR**
1
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
Type of adviser **Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## Section B Structure, governance and management
## **Description of the charity’s trusts**
Trust Deed Type of governing document
- (eg. trust deed, constitution)
Trust How the charity is constituted
(eg. trust, association, company)
Appointed and elected by the trustees Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
March **2012**
**TAR**
2
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
Establish and run a Village hall and to promote for the benefit of the inhabitants of Hermitage and the neighbourhood without distinction of sex, sexual orientation ,age, disability, nationality, race or political, religious, or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of youth ,age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.
March **2012**
**TAR**
3
During this period the main activities focussed on the provision of a venue for social and community activities, before and during Covid restrictions were enforced.
Continuing to furnish the hall and its grounds with the essential items that can make this possible.
**Summary of the main** The Trustees are aware and have regard to the guidance issued **activities undertaken for** by the Charity Commission on public benefit. **the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
4
SECTION D ACHIEVEMENTS AND PERFORMANCE
March **2012**
**TAR**
5
SECTION D ACHIEVEMENTS AND PERFORMANCE
## **Summary of the main achievements of the charity during the year**
The charity has provided community benefits that include a safe venue for various clubs and associations where possible to carry on whilst adhering to government Covid 19 safeguarding guide lines.
- Hermitage Pre school
- Ballet and modern dance classes
- Horticultural Society meetings
- Wine circle
- Boxing club
- Yoga
- Polling Station
During the first lock down we also operated a West Berks food bank scheme from the hall every Wednesday for families in need, both local and some a bit further a field.
These included 4 families in Hermitage, 2 venerable elderly people from Compton, 2 people from Leckhampstead and a mixture of 12 families and individuals from Streatley and Goring. This scheme was put into place with the help and support from Spotlight and run by an army of volunteers to put together the food parcels and deliver them around Hermitage.
In addition the committee room is now complete and fully furnished and now fully functional as an additional venue for use by the community.
March **2012**
**TAR**
6
**Section E Financial review**
**Brief statement of the charity’s policy on reserves**
We plan to operate with sufficient reserves to support the operation of the charity for six months, once the smaller hall has been completed.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
Sources of funding for this charity are: You **may choose** to include additional information, where relevant about:
- Hiring of the hall
- the charity’s principal - Fundraising within the community
- sources of funds (including any - Grants from various bodies fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## Section F Other optional information
In order to get the small hall finished and the toilet block we will actively pursuing funding from government grant schemes to hopefully get the above mentioned finished next year. This will enable us to offer the community two fully functioning halls, one large one smaller to accommodate different sized events and a committee room for meetings and smaller gatherings
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
March **2012**
**TAR**
7
Malcolm Disson **Full name(s)** Sara Disson **Position (eg Secretary,** Chair Trustee **Chair, etc) Date** 15/2/2022
March **2012**
**TAR**
8