REGISTERED CHARITY NUMBER: 1155363
THE BROOKING
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 FEBRUARY 2025
Hopper Williams & Bell Limited Chartered Accountants Highland House Mayflower Close Chandler's Ford Eastleigh Hampshire SO53 4AR
THE BROOKING
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 FEBRUARY 2025
| Page | |||
|---|---|---|---|
| Reference and Administrative Details | 1 | ||
| Report of the Trustees | 2 | to | 3 |
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 12 |
THE BROOKING
REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 28 FEBRUARY 2025
TRUSTEES L Hockley C O'Sullivan R Hurtley P C N Stewart E Denness E L Crowther T S J Hay J M Gibbs J McIntosh I D Petit I Taylor PRINCIPAL ADDRESS The Brooking Andover Road Whitchurch Hampshire RG28 7RL
REGISTERED CHARITY NUMBER 1155363
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REPORT OF THE TRUSTEES FOR THE YEAR ENDED 28 FEBRUARY 2025
THE BROOKING
The trustees present their report with the financial statements of the charity for the year ended 28 February 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
-
To advance the education of the public and the professions in the field of architecture.
-
To develop, preserve and maintain the Brooking Collection for educational and museum purposes.
Public benefit
The trustees confirm that they have complied with the duty in section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission in relation to public benefit.
Volunteers
The charity currently retains the part-time support of four volunteers (three in person and one mainly remote) who assist with the study and documentation of the collection. Trustees are wholly responsible for operational and administrative duties and ensure the charity is maintained on a day-to-day basis outside the grant project outlined in the following section.
The trustees continue to review and implement policies in support of the organisational model.
ACHIEVEMENTS AND PERFORMANCE
Much progress was made against the aims of the current development project, funded by the Villum Foundation. Major internal building work at the charity's premises released substantial additional space for the processing and storage of collection material. This permitted work to resume relocating the remaining portions of the collection from Charles Brooking's care to the Whitchurch building. Documentation and knowledge-capture activity (recording Mr Brooking's expert knowledge of the collection) continued successfully and was refined, with the adoption of a Content Management System.
Formal volunteer recruitment was launched and the volunteer team rose to four. Ms Anna Bishop (freelance collection manager) adopted lead responsibility for the development project. Work commenced to identify a freelance operations manager to meet a range of operational needs during the remainder of the project
The trustees started the process of strategic planning for beyond the completion of the development project, guided by pro bono advice from professional consultants. Options were refined with a view to finalising a formal Strategic Plan for 2025-2030.
Work continued to build links with potential project partners and supportive external organisations and the loan of 68 objects to the Villum Window Collection's 'Wall of Windows' exhibit in Søborg, Denmark, was extended further.
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THE BROOKING
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 28 FEBRUARY 2025
FINANCIAL REVIEW
Financial position
During the year, net expenditure was £122,671 (2024: £104,119). Funds carried forward as at the year-end were as follows:
General funds £14,785 (2024: £7,472)
Restricted funds:
-
Villum Foundation - Main Grant £1,809,728 (2024: £1,941,115)
-
Villum Foundation - Development Grant £152,582 (2024: £151,179)
Total funds £1,977,095 (2024: £2,099,766)
Reserves policy
The charity's non-restricted finances are summarised as income, expenses and outstanding loans. Income is generated by donations. Expenses are limited to professional services, limited trustee expenses and sundries. Loans to Charles Brooking and Susan Beardmore from activities mainly in 2012 were repaid during the year. Trustees continue to ensure that no costs are incurred beyond those included here and retains unrestricted reserves to ensure if project activities were to cease the property could be maintained.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The Brooking is a Charitable Incorporated Organisation whose only voting members are its charity trustees. It is governed by a constitution dated 9 December 2013. The liability of members and trustees is limited.
The trustees are involved in the running of the charity, regular review of risk, strategic planning and the oversight of a team of freelance consultants carrying out specific packages of work for the current development project.
Approved by order of the board of trustees on 22 September 2025 and signed on its behalf by:
P C N Stewart - Trustee
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THE BROOKING
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 28 FEBRUARY 2025
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 64 Other trading activities 2 6,000 Investment income 3 2,028 Total 8,092 EXPENDITURE ON Other 779 NET INCOME/(EXPENDITURE) 7,313 RECONCILIATION OF FUNDS Total funds brought forward 7,472 TOTAL FUNDS CARRIED FORWARD 14,785 |
Restricted funds £ - - - - 129,984 (129,984) 2,092,294 1,962,310 |
2025 Total funds £ 64 6,000 2,028 8,092 130,763 (122,671) 2,099,766 1,977,095 |
2024 Total funds £ 471 6,000 3,820 10,291 114,410 (104,119) 2,203,885 2,099,766 |
|---|---|---|---|
The notes form part of these financial statements
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THE BROOKING
BALANCE SHEET 28 FEBRUARY 2025
| 2025 | 2024 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| funds | funds | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| FIXED ASSETS | |||||
| Tangible assets | 6 | 1,284 | 1,168,412 | 1,169,696 | 1,002,151 |
| CURRENT ASSETS | |||||
| Debtors: amounts falling due within one year | 7 | - | 204,315 | 204,315 | 612,267 |
| Debtors: amounts falling due after more than one | |||||
| year | 7 | - | 285,157 | 285,157 | 308,243 |
| Cash at bank | 13,501 | 307,366 | 320,867 | 193,218 | |
| 13,501 | 796,838 | 810,339 | 1,113,728 | ||
| CREDITORS | |||||
| Amounts falling due within one year | 8 | - | (2,940) | (2,940) | (16,113) |
| NET CURRENT ASSETS | 13,501 | 793,898 | 807,399 | 1,097,615 | |
| TOTAL ASSETS LESS CURRENT | |||||
| LIABILITIES | 14,785 | 1,962,310 | 1,977,095 | 2,099,766 | |
| NET ASSETS | 14,785 | 1,962,310 | 1,977,095 | 2,099,766 | |
| FUNDS | 9 | ||||
| Unrestricted funds | 14,785 | 7,472 | |||
| Restricted funds | 1,962,310 | 2,092,294 | |||
| TOTAL FUNDS | 1,977,095 | 2,099,766 |
The financial statements were approved by the Board of Trustees and authorised for issue on 22 September 2025 and were signed on its behalf by:
P C N Stewart - Trustee
The notes form part of these financial statements
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THE BROOKING
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 FEBRUARY 2025
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Grants
The accrual model has been used to recognise the grant when it is received or becomes receivable, as there are no future related costs or performance conditions.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - Straight line over 50 years Fixtures and fittings - Straight line over 15 years Computer equipment - Straight line over 5 years
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
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NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2025
THE BROOKING
1. ACCOUNTING POLICIES - continued
Heritage assets
The number of objects held within the collections is currently unknown as at present they are not catalogued or formally accessioned. However, it is possible to estimate that the overall figure, once an inventory has been established, will be in the tens of thousands. Therefore, at this stage of the operation the trustees do not know exactly what is held within the collections and thus have no ability to have them valued. In time certain objects of value may be identified but due to the size of the collections, inventory and cataloguing will take multiple years. Furthermore, the vast majority of the objects have been rescued from disposal, are not in prime condition, or are in sectioned pieces.
2. OTHER TRADING ACTIVITIES
3.
| Collection rental INVESTMENT INCOME Deposit account interest |
2025 £ 6,000 2025 £ 2,028 |
2024 £ 6,000 |
|---|---|---|
| 2024 £ 3,820 |
4. TRUSTEES' REMUNERATION AND BENEFITS
During the prior year consultancy fees of £13,013 were paid to A Bishop (trustee until 22 November 2023). The fees were paid to the trustee in order that the charity can deliver the Villum Foundation grant project and were paid in accordance with the charity's constitution.
Other than as set out above, no trustees' remuneration or other benefits were paid during the year ended 28 February 2025 or the year ended 29 February 2024.
Trustees' expenses
During the year ended 28 February 2025, no trustee expenses were paid (2024: travel and subsistence expenses totalling £198 were reimbursed or paid directly to one trustee).
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THE BROOKING
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2025
| 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 471 Other trading activities 6,000 Investment income 3,820 Total 10,291 EXPENDITURE ON Other 2,445 NET INCOME/(EXPENDITURE) 7,846 RECONCILIATION OF FUNDS Total funds brought forward (374) TOTAL FUNDS CARRIED FORWARD 7,472 |
Restricted funds £ - - - - 111,965 (111,965) 2,204,259 2,092,294 |
Total funds £ 471 6,000 3,820 10,291 114,410 (104,119) 2,203,885 2,099,766 |
|---|---|---|
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THE BROOKING
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2025
6. TANGIBLE FIXED ASSETS
| Freehold property £ COST At 1 March 2024 985,489 Additions 95,743 At 28 February 2025 1,081,232 DEPRECIATION At 1 March 2024 44,427 Charge for year 21,624 At 28 February 2025 66,051 NET BOOK VALUE At 28 February 2025 1,015,181 At 29 February 2024 941,062 7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Prepayments and accrued income DEBTORS: AMOUNTS FALLING DUE AFTER ONE YEAR Prepayments and accrued income |
Fixtures and fittings £ 68,107 104,042 172,149 8,359 12,051 20,410 151,739 59,748 |
Computer equipment £ 4,318 2,111 6,429 2,977 676 3,653 2,776 1,341 2025 £ 204,315 |
Computer equipment £ 4,318 2,111 6,429 2,977 676 3,653 2,776 1,341 2025 £ 204,315 |
Totals £ 1,057,914 201,896 1,259,810 55,763 34,351 90,114 1,169,696 1,002,151 2024 £ 612,267 |
Totals £ 1,057,914 201,896 1,259,810 55,763 34,351 90,114 1,169,696 1,002,151 2024 £ 612,267 |
|---|---|---|---|---|---|
| 2025 | 2024 | ||||
| £ | £ | ||||
| 285,157 | 308,243 | ||||
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THE BROOKING
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2025
| 8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors 9. MOVEMENT IN FUNDS At 1.3.24 £ Unrestricted funds General fund 7,472 Restricted funds Villum Foundation - Main Grant 1,941,115 Villum Foundation - Development Grant 151,179 2,092,294 TOTAL FUNDS 2,099,766 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 8,092 Restricted funds Villum Foundation - Main Grant - Villum Foundation - Development Grant - - TOTAL FUNDS 8,092 |
2025 £ 2,940 Net movement in funds £ 7,313 (131,387) 1,403 (129,984) (122,671) Resources expended £ (779) (131,387) 1,403 (129,984) (130,763) |
2024 £ 16,113 At 28.2.25 £ 14,785 1,809,728 152,582 1,962,310 1,977,095 Movement in funds £ 7,313 (131,387) 1,403 (129,984) (122,671) |
|---|---|---|
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THE BROOKING
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2025
9. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Unrestricted funds General fund Restricted funds Villum Foundation - Main Grant Villum Foundation - Development Grant TOTAL FUNDS |
At 1.3.23 £ (374) 2,052,814 151,445 2,204,259 2,203,885 |
Net movement in funds £ 7,846 (111,699) (266) (111,965) (104,119) |
At 29.2.24 £ 7,472 1,941,115 151,179 |
|---|---|---|---|
| 2,092,294 | |||
| 2,099,766 |
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 10,291 | (2,445) | 7,846 |
| Restricted funds | |||
| Villum Foundation - Main Grant | - | (111,699) | (111,699) |
| Villum Foundation - Development Grant | - | (266) | (266) |
| - | (111,965) | (111,965) | |
| TOTAL FUNDS | 10,291 | (114,410) | (104,119) |
The specific purposes for which the funds are to be applied are as follows:
Villum Foundation - the establishment of a new and permanent home for the charity's collection, funded by grants from the Villum Foundation. The charity has received two grants:
a) Development grant - to facilitate delivery of the initial foundation elements of the overall grant application proposal.
b) Main grant - to fund the search, identification, acquisition and retention of new building premises; the transportation of the collection from its current locations to these premises; and the project management of the creation and the initial operation of an appropriately resourced museum programme.
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THE BROOKING
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2025
9. MOVEMENT IN FUNDS - continued
Unrestricted general funds represent the free funds of the charity which are not designated for particular purposes.
10. RELATED PARTY DISCLOSURES
As at the year-end, balances totalling £nil (2024: £16,400) are owed to the founding members.
There were no other related party transactions during the year other than consultancy fees paid to trustees which are disclosed in note 4.
11. MEMBERS LIABILITY
In the event that the CIO is wound up, the members have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities. As at 28 February 2025 there were eleven members of the CIO (2024: eleven).
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