**Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** February 2020 **To** February 2021
## Section A Reference and administration details
**Charity name** Brooking Museum of Architectural Detail
**Other names charity is known by** The Brooking National Collection
**Registered charity number (if any)** 1155363
**Charity's principal address** Brooking Museum of Architectural Detail Andover Road Whitchurch **Postcode RG28 7RL**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|
||Paul Bonnici-
Waddingham|Chair|||The CIO Members|
||Anna Bishop|Secretary||||
||Colin O’Sullivan||Joined 16.09.2020|||
||Lucy Hockley||Joined 09.09.2021|||
||Rosemary Hurtley||Joined 31.01.2021|||
|||||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for wholeyear**|
|---|---|
|n/a||
|||
|||
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser Name**
**Address**|||
|**n/a**|||
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
n/a
## **Section B Structure, governance and management**
March **2012**
**TAR**
1
## **Description of the charity’s trusts**
Type of governing document Constitution (eg. trust deed, constitution)
How the charity is constituted CIO (eg. trust, association, company)
Trustee selection methods Proposed by Trustees and appointed by Members (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To advance the education of the public and the professions in the field of architecture.
To develop, preserve and maintain the Brooking for educational and museum purposes.
March **2012**
**TAR**
2
The charity continued in its development phase this year.
With the COVID-19 pandemic affecting the UK (and all nations) particularly from the end of March and throughout the financial year with a series of lockdowns and easements and a general uncertainty, the business of the charity was focused on continuing efforts and resource to consolidate its existing commitments and efforts.
The limited resources (financial and human) were focused on the preservation of its collection in storage, a major funding stream and on maintaining its loan collection activities.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The pandemic rendered the loan collections at Charles Brooking’s teaching gallery and Villum’s Window Museum in Copenhagen inaccessible for the majority of the financial year. Of the private loans held at two prominent London architectural practices, one was returned in early February and the other was put into temporary storage whilst responding to the evolving situation regarding the pandemic. The loan and educational collaboration with London Metropolitan University would have continued into its third year as a basis for elements of year 1 architecture studies but with remote learning being imposed, this was not possible.
The ‘Wall of Windows’ collection curated for the 2014 Venice Biennale, on loan to the Villum Window Museum (see above) was extended to at least March 2022.
Further partial repayments of legacy loans relating to the move from the University of Greenwich in 2012/13 was made to cover reconciled payments. The termination and settlement of an existing sponsorship agreement was brokered in February (but did not come into effect until after the financial year).
The complement of two trustees was increased to four by September and then five by February to further strengthen the charity governance and in anticipation of more tangible progress that both warranted and demanded it.
The pursuit of a major funding stream – which has already seen success with the award of an initial development grant in December 2019 - was expedited due to the continued deterioration and responsibilities of the main storage facility (a temporary emergency provision in 2012). A revised application was submitted in February aligned to the identification of a potential new and permanent home for the collections and the aspirational museum operation.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
The charity no longer retains volunteer support. Trustees are wholly responsible for operational and administrative duties and ensure the charity to maintained on a day-to-day basis.
The trustees continue to review and implement policies in support of the organisational model.
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
## Section D Achievements and performance
**Summary of the main** The charity continues to meet its purpose by providing opportunities to **achievements of the charity** learn (via loan collections) at Charles Brooking’s teaching gallery, within **during the year** professional establishments, and at the Villum Museum. Group visits to Charles Brooking’s teaching gallery – subject to COVID19 guidelines - continue to include SPAB, Historic England and National Trust as well as local groups. The charity is recognised as a ’national treasure’ and a unique resource and new trustees are committed to exploit these positions as they explore funding opportunities and establish new academic links.
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Paul Bonnici-Waddingham **Position (eg Secretary, Chair,** Chair **etc) Date** 23.08.2021
March **2012**
**TAR**
5
**Brooking Museum of Architectural Detail**
## **ACCOUNTS**
## **For the Year Ended 28 February 2021**
Page 1 of 7
**Brooking Museum of Architectural Detail**
## **CONTENTS OF THE FINANCIAL STATEMENTS**
## **For the Year Ended 28 February 2021**
||**Page**|
|---|---|
|Contents Page|**2**|
|Business Information|**3**|
|Accountants' Report|**4**|
|Notes to the Financial Statements|**5**|
|Profit & Loss Account|**6**|
|Balance Sheet|**7**|
Page 2 of 7
**Brooking Museum of Architectural Detail**
## **BUSINESS INFORMATION**
## **For the Year Ended 28 February 2021**
Charity Registration 1155363
Trustees Paul Bonnici-Waddingham Anna Bishop Lucy Hockley Colin O'Sullivan Rosemary Hurtley
Accountants Oakwood Business Consultants Honeygreen Barn Smithbrook Barns Cranleigh Surrey GU6 8LH
Principal Address; St Martin's Lodge 44 The Drive Cranleigh Surrey GU6 7LZ
Page 3 of 7
**Brooking Museum of Architectural Detail**
## **ACCOUNTANT'S REPORT**
## **For the Year Ended 28 February 2021**
We have prepared the accounts for the year ended 28 February 2021 in accordance with the instructions received from the Trustees.
We have compiled these unaudited accounts from the accounting records information and explanations supplied to us and, in our opinion they are in accordance therewith.
Oakwood Business Consultants 1st June 2021
Honeygreen Barn Smithbrook Barns Cranleigh Surrey GU6 8LH
## **Client Approval Certificate:**
We approve the financial statements and confirm that we have made available all relevant records and information for their preparation.
**Paul Bonnici-Waddingham Dated Trustee**
13 September 2021
Page 4 of 7
**Brooking Museum of Architectural Detail**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **For the Year Ended 28 February 2021**
## **1. Accounting Polices**
The financial statements have been prepared under the historic cost convention and in accordance with the Financial Reporting Standards for Smaller Entities. (Effective June 2009)
## **2.Income**
Donations and loans have been received throughout the year
## **3. Gift Aid**
A claim for the relevant gift aided tax relief for the period to 28 February will be made soon.
## **4. Assets**
No new assets were purchased this year.
## **5. Cash at Bank**
All accounts are held with HSBC. There is a Business Money Manager Account to earn interest where possible.
## **6. Loans**
Historical loans have now been brought forward for accounting purposes. Loans carried forward from this year are CB- £6800.00, SB- £9600.00 and NE- £10,824.30.
## **7. Debtors**
Debtors relate to Sponsorship income of £15,000 from Clement Windows, £75 which related to Gift Aid covering donations for the trading year. There is also £71,360 included, which is for the Development Grant.
## **8. Development Grant**
Funds relating to the Development Grant are Restricted and therefore are limited. Expenditure relating to these Restricted funds is labelled as 'Development Costs'.
Page 5 of 7
**Brooking Museum of Architectural Detail**
## **PROFIT AND LOSS ACCOUNT**
## **For the Year Ended 28 February 2021**
|||**28.2.21**|**28.2.20**|
|---|---|---|---|
|**INCOME**|**Notes**|**£**|**£**|
|Donations|2|340|1,800|
|Sponsorship||32,250|6,000|
|Gift Aid|3|150|40|
|Sales||0|0|
|Interest||6|13|
|Development Grant|8|150,000|0|
|**GROSS INCOME**||**182,746**|**7,853**|
|**EXPENDITURE**||||
|Premises Costs||8,207|8,674|
|Consultancy Fees||0|500|
|Travel & Subsistence||232|1,371|
|General Admin Expenses||0|130|
|Repairs & Renewals||520|1,225|
|Advertising and PR||0|0|
|Legal & Professional||968|960|
|Depreciation||340|307|
|Subscriptions||82|80|
|Development Costs|8|3,240|0|
|**TOTAL EXPENSES**||**13,589**|**13,247**|
|||||
|**NET PROFIT**||**169,157**|**-5,394**|
Page 6 of 7
**Brooking Museum of Architectural Detail**
## **BALANCE SHEET**
## **For the Year Ended 28 February 2021**
||**2019/2020**
**2020/2021**|**2019/2020**
**2020/2021**|**2019/2020**
**2020/2021**|
|---|---|---|---|
|Notes|**£**|**£**
**£**|**£**|
|**FIXED ASSETS**
Equipment Machinery
4
Technological Eqpt
4
**CURRENT ASSETS**
Debtors
7
Cash at bank & in hand
5|86,435
85,465|339
**339**
0
4,870|0
679|
||||**679**|
|||||
|**Net Current Assets**|**171,900**|**4,870**||
|**CURRENT LIABILITIES**
Loans
6
Creditors
Accrual|27,224
0
510|29,724
26
451
**30,201**||
||**27,734**|||
|**TOTAL ASSETS**||**144,505**|**-24,652**|
|**FINANCED BY:**
Capital Brought Forward
Profit|-24,652
169,157|-19,258
-5,394||
|**TOTAL**||**144,505**|**-24,652**|
Page 7 of 7
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examlner's report on the
accounts
Section A
Independent Examiner's Report
Roport to tho trustoosl
members of
c.harity
6ROCKihJG A£C14 ITCCT UQAL OET AI
On accounts for tha year
ended
Charlty no
(If any)
26 2021
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S•t out on pag
I report to the trustees on my examlnatlon of the a(xounts of the above
charity (Ihe Trust.) for the year ended ie) 02 1 2021.
Rospon61blllt108 and
basis of report
As the charltys trustees. you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
{Ihe Acr).
I report In re8P8Ct of my examlnatk)n of the Trust's accounts carrfed out
urKlef section 145 of the 2011 Act and in carying out my examination. I
have fdk>wed all the 8pplic8ble Dlrectlons glven by the Charfty Commlsslon
under section 145(SXb) of the ACL
Ind•pend•nt
•xamln•rf8 8lat•m•nt
aPp1K. Delete l ] rf not appli¢able.
I have completed my 8xamln8tlon. I conflm that no materfal matters have
come to my attention in connection the examination (other than that
dlsclosed below ') 1¢h g me Cause to b8llev8 that In, any matsdal
the accounting retr)rds wdre not kept In accordance with sectlon 130
of the Charities Act; or
the accounts dld not accxlrd with the accounting records; or
the ac¢ounts dkl not compty wlth th8 appllcabl8 requlr8m8nts
conceming the fomi and Content of 8¢¢ounts set out in the Charltl88
{Accounts aTwJ Reports) Regulations 2008 othèr Ihan any requlrement
that the accounts give a 'tnJe and fair, view which 16 not a matter
considered as part of an independent examination.
I have r)0 ¢on¢ems arKI have Come ams rK) otsr matters in conn8ction
th the examinatlon to Tlthlch attentlon shoukj be drawn In this report In
order to enable a proper und6rstarKJing of the accounts to be reached.
. Please delete the words in the brackets rfthey do not apply.
Slgned:
IGIQ
Name:
HILLA
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Relovant prof088ional
qualifi¢ation(s} or body
IER
Oct 2018
{If any):
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Dis¢losure
Only complete rf th8 8xamin8r needs to highlight material rnatters of concem
(see CC32. Independent 8xamlnalion of charity a¢¢ounts'. direcknns arKI
guidance for examiners).
Glve har• brlof dotslls of
any itoms that tho
examiner wi8ho8 to
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IER
Oct 2018