**UPLYME PRE-SCHOOL AGM MINUTES** ## **Held on Monday 18[th] November 2024, 7:00PM In the Village Hall** ## **1. Present** Ellie Saunders, Alison Waters, Charlotte Daubney, Louise Chambers, Jess Coombe, Kirsty Willett ## **2. Apologies** Sara Pearce, Rachel Wason, Janice Fowler, Kate Pitfield ## **3. Minutes of last AGM** The minutes were read and agreed as a true record of the meeting. ## **4. Matters Arising from last AGM** The front area of the playground area has now been completed with the rubber mulch surface, costing approximately £5k. ## **5. Treasurer’s Report** Please see the attached report. We finished the year up £6435.11 which is a good result. We budgeted to be down by -£1k but we then introduced the consumables charge which added £3k. Devon funding rates also increased in again April which helped and we also had an extra £800 in bank interest which we didn’t budget for. The price of consumables has increased but this is still covered by the existing parent consumables charge, so no need to review this yet. License fees have gone up and we spent £650 on advertising the Playleader and Deputy Playleader roles which wasn’t budgeted for. We purchased a reconditioned laptop for Emily / team use for £250 from our new IT support supplier. So, overall a good result. We’ll need these cash reserves this year to pay for extra staff costs. ## **6. Manager’s Report** At the end of the 23/24 academic year we had 43 children on roll versus 52 last year, so a drop in numbers. There are a few reasons for this – which have carried through to 24/25 – lower birth rate and Free Range Explorers not being able to collect from us on our half days, we are working on solutions to extend our all day offering to parents. With the introduction of the new 2y old working parent funding we have a long waiting list of 2y olds wanting to join but we are lower on 3-4y olds. We have increased the number of 2y olds that we take for Autumn 24 to compensate. We finished the outside play area, the cost to finish the small front area was £5k, this money was raised through grants and our own fundraising. Unfortunately, Charlotte left at the end of July 24 and Veronica is retiring in October 24. We have therefore recruited a new Deputy, Sarah who started in September 24. 24/25 will be a challenging financial year with another minimum wage increase in April and, at the moment, no news of any funding increase. We have extra staff costs too as we have brought new staff members in to prepare for upcoming retirements, we were projecting a -£4k loss for 24/25, if we include the recent announcement of the increase in the minimum wage this could rise to a -£9k loss if funding rates don’t increase. We have the cash to cover this from previous years but we need to keep an eye on costs. ## **7. Playleader’s Report** Another busy year – we were lucky enough to have the Emergency Services visit us and give the children the opportunity of looking around an Ambulance, Police Car and Fire Engine and using the hose to squirt water out into the field. Axminster Gymnastics came and the children enjoyed their challenges. Ofsted visited and we were awarded a “Good”. Finally, we had a fantastic day at Seaton Wetlands – bug hunting and pond dipping. Emily completed her Playleader course – Well Done!! We said farewell to Charlotte in July & Veronica continued until half term before retiring after 33 years of service to The Preschool. This year has been challenging – with new staff - the lower birth rate – having fewer 3 & 4 year olds – which meant we have introduced more 2 year olds which brings a whole new dimension to the sessions. ## **8. Election of new Committee members** Jess Coombe agreed to join the committee and all present agreed. ## **9. A.O.B** None ## **10. Date of next Committee Meeting** This will be arranged via email in the new year. UPLYME PRE SCHOOL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2024 INCOME 2022R023 Exlemal Govemment Funding Parent Fees Toddler Fees 74.397 13.462 1.012 60.392 13,675 1.032 88.872 75,099 Clothing Sales Fundraising Interest Other In￿￿e- Grants 68 2,056 1.377 797 4,510 3,000 6.746 95.618 5,124 TOTAL INCOME EXPENDITURE Staff Wages NEST Pension Rent Equipment Consumables OFSTED EYA Insurance l Membershlp Training 67,414 372 60,420 385 8,611 624 916 35 138 79.721 71,893 DBS Checks Mobile Phone Administration Fundraising Expenses LICen￿ Fees Advertislng Stsff Unffomi Clothing Misc EYPP Expenses Other Payments 128 374 187 871 9,087 839 145 102 926 5.910 1,039 651 392 776 9,461 12,381 TOTAL EXPEPIDITURE 89,18140 H274.00 N•t Movom•nt In Funds 6,43&11 4051.50 BalatwA Brought Forward 54,066.29 54,198.15 BALANCE CARRIED FORWARD 60.501.40 54.06629 Cash Funds at 31108r24 Op - Current Ci>Op - Fundraising UTB SavirMJs 6 Month Bond £18.722.75 £2,351.58 £40.000.00 TOTAL CASH £61.074.33 Less PAYE & NIC Liatxlities TOTAL ASSETS £572.93 £60.501.40 There bolng no other assets or Ilabllltles Trustse Name......... Dats of Approval....... Trustee Name........ Dats ofApproval....... .... . . INDEPENDENT EXAMINERS REPORT I have examined the attached In(x)me and Expenditure Aco)unt for tho year ended 31st August 2022 and report that they are in accordance wrth tr* accounting records and have been property drnwn up in accordan(% with the reuirements of Charities (Accounts and Reporting) Regulation8. 114 11- 2lk Date of Approval......................................................................... UPLYME PRE SCHOOL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2024 INCOME 2022R023 Exlemal Govemment Funding Parent Fees Toddler Fees 74.397 13.462 1.012 60.392 13,675 1.032 88.872 75,099 Clothing Sales Fundraising Interest Other In￿￿e- Grants 68 2,056 1.377 797 4,510 3,000 6.746 95.618 5,124 TOTAL INCOME EXPENDITURE Staff Wages NEST Pension Rent Equipment Consumables OFSTED EYA Insurance l Membershlp Training 67,414 372 60,420 385 8,611 624 916 35 138 79.721 71,893 DBS Checks Mobile Phone Administration Fundraising Expenses LICen￿ Fees Advertislng Stsff Unffomi Clothing Misc EYPP Expenses Other Payments 128 374 187 871 9,087 839 145 102 926 5.910 1,039 651 392 776 9,461 12,381 TOTAL EXPEPIDITURE 89,18140 H274.00 N•t Movom•nt In Funds 6,43&11 4051.50 BalatwA Brought Forward 54,066.29 54,198.15 BALANCE CARRIED FORWARD 60.501.40 54.06629 Cash Funds at 31108r24 Op - Current Ci>Op - Fundraising UTB SavirMJs 6 Month Bond £18.722.75 £2,351.58 £40.000.00 TOTAL CASH £61.074.33 Less PAYE & NIC Liatxlities TOTAL ASSETS £572.93 £60.501.40 There bolng no other assets or Ilabllltles Trustse Name......... Dats of Approval....... Trustee Name........ Dats ofApproval....... .... . . INDEPENDENT EXAMINERS REPORT I have examined the attached In(x)me and Expenditure Aco)unt for tho year ended 31st August 2022 and report that they are in accordance wrth tr* accounting records and have been property drnwn up in accordan(% with the reuirements of Charities (Accounts and Reporting) Regulation8. 114 11- 2lk Date of Approval.........................................................................