Mile Road Allotment and Leisure
Gardeners Association
(Company number08329257. charity number 11553011
www.mralga.org
Financial statements
For the year ended 30 September 2021

Mile Road Allotment and Leisure Gardeners Assoclation
ICW￿yn￿rt￿C•31*1s7,th￿1¥r￿Th￿lII55￿j1l
Index
for the year ended 30 September 2021
Contents
Pa8e
Director5, ITrustees'l annual report
Independent examinerfs report
Statement of financial activities
Balance sheet
Notes
io
11-14

Mile Road Allotment and Leisure Gardeners Association
Report of the Trustees
for the year ended 30 September 2021
The directors are a150 the trustees and present their annual report with the accounts for the year
ended 30, September 2021. The accounts comply with the requirements of the Companies Act
2006, the Charities Act 2011. the Memorandum and Articles of Association. Financial Reporting
Standard 102 and follow the recommendations in Accounting and Reporting by Charitie5.' Statement
of Recommended Practice applicable to charities preparin8 their accounts in accordance with the
Financial Reporting Standard applicable in the UK and Republic of Ireland (FR5 1021 leffective 1st
January 20151.
Mile Road Allotment and Leisure Gardeners Association other narnes which the charity 15 known as
MRALGA.
Registered company number
Registered charity number
Principal address
08329257
1155301
Mile Road Allotment & Leisure Gardeners Association
149 Mile Road
Bedford
MK42 9UP
Dlrertors (Trustees)
Mark Moore
Carol Andrew
Maria Moon
David Osborn
David Moon
Myra Underwood
Rebecca Miller
Helen Whelan
Security
Secretary
Chair and plot inspections
Vice chair and ploi inspections
Maintenance lead
Treasurer and catering manager
Events, public relations and media
Health & Salety
Elected
November 2019
Elected
November 2019
Elected
November 2019
Elected
November 2019
Elected
November 2019
Elected
November 2019
Elected
November 2019
Electedlco-optedl February 2020
Resigned
November 2020
Electedlco-optedl August 2020
Resigned
January 2021
Elected
November 2019
Resigned
May 2021
Christopher Baldwin
Shop
Susan Moore
Governance and management
The charity is a company limited by guarantee and registered charity. It is operated under the
rules of it5 memorandum and artFcles of association dated 12, December 2012 and amended
30, June 2016. It has no share capital and the liability of each member in the event of winding-up is
limited to El.
Aims and oblertlves
To further or benefit the residents of Bedford and the surrounding area without distinction of
gender. sexual orientation, race or of political, reliEiOUS or other opinions by providing
allotment facilities in the interests of social welfare for recreational leisure time occupation
with the objective of improving life for the residents.

Mile Road Allotment and Leisure Gardeners Association
Summary of the main activities undertaken for the public benefit
To manage the site for the membership who live in Bedford Borough and the surrounding
area. We have improved site facilities by maintaining and improving access ways, communal areas
and facilities. Our membership process allows any rnember of the public to join us.
The membership fee is £3 a year and these charges are affordable to someone of modest means
which is a major consideration given the area of deprivation in which the allotment site resides.
We have advertised the availability of plots and membership using social media, our own Web
site www.mralga.org. posters and our main Eate noticeboard.
We have also promoted the allotment provision using Bedford Borou8h Council web site and NSALG
web site.
Providing access to our facilities through the issuing of keys to Tenants ensures they are able to
access the site at any time, whilst the organisation can ensure security of the site and health and
safety. However, the site has open public access during the daytime at weekend5 and on Open Days.
The Tradin8 hut provides gardening supplies at reasonable cost for all members and is helpful for
people who do not have tran5POrt.
When possible and in compliance with covid19 govemment legislation We have provided members
and their families with refreshments and a place to gather at weekends to share 8ardening skills and
life stories etc.. sirengthening our local Community. We also provide free gardening information via
web site with links to NSALG and other"Grow your own" information.
Social distancin8 measure5 and necessary resources were introduced and have been reviewed in line
with the government legislation during 2020 10 2021. In May 2021 we held our annual plant
however our other usual events were unable to take place.
Our volunteers have helped with:
Sowing, transplanting seedlings and growin8 on plants in our greenhouses. This year we have added
an environ mesh tunnel.
Tidyin8 communal areas and rubbish collection
Working in the members trading huts and redecorated within social distancing guidelines and when
possible. Repairs to the hut5, Slte maintenance and additional covid19 cleaning proces5 S.
Administration, accounts and correspondence.
Provision of 3 portable hand washing units and PPE for covid 19 compliance
Defining parking areas.
Providing mulch for Tenants
Plant production for the trading hut and our plant sale in May 2021. We have managed working
within government covid guidelines
We also work with Community Pay Back service by enabling our site to be used for Community Pav
back and a place to learn new life skills developing pride in their local comrnunity. We have reviewed
risk assessments and community payback work within Covid19 government guidelines.
The Trustees are elected at the annual AGM,. however. the November 2020 was unable to proceed
due to covid19 restrictions and the trustees postponed to November 2021.we kept members
informed via our web site noticeboards and letters. socially distant meetings were arranged when
we were able to do so. MRALGA twstees now use What's app as well as email to make decisions
when we are not able to meet face to face.

Mile Road Allotrnent and Leisure Gardeners Association
TIBBS group for people with dementia. have reviewed and adapted support due to Covidl9.
SENSE have joined us this year and are developing their plot for the users of their charity in line with
covidl9.
The value of Allotmenteering for our health both physical and mentally and an opportunity to
socialise. In this changing world, our contribution to lowering our carbon footprint and benefit our
environment. We also have Micro plots to enable those who need to downsize and for those who do
not wish to rent a half plot.
The Caudwell area. in which the allotment site sits, is the most deprived Ward in Bedford
Borough and is in the top IO% of deprived Wards in the East of England. Providing the Tibbs
Group and micro plots mean s that more individuals from the local community are able
to experience the benefits of horticulture and being part of a community group. People. who
could not otherwise afford a full allotment plot, could not manage a whole plot or need
assistance with gardening due to additional/5pecial needs.
This makes the organisation as a whole even more socially inclusive.
We have allotment plots available and Leisure Gardener membership is unlimited.
The Trustees will continue to maintain and develop the allotment5 to Sustain a valued and
protected statutory allotment site for Bedford Borough and the surrounding area.
Summary of the ma5n achSevernents durlng the perlod
We have continued lo develop our website and communication using site notice boards, members
emails and Facebook page. Socially distant meetin8s were arranged when we were able to do so.
MRALGA trustee5 now use What's app as well as email to make decisions when we are not able to
meet face to face.
May 2021 Plant sale enabled us to raise some funds however we were unable to hold other events.
In June 2021 we installed speed bumps to the entrance of the Site and huts area to reduce the speed
of vehicles for the safety of all tenant's members and the general public.
We have continued with Ouf newsletter circulated by email.
We have added to the number of waier tanks on site and also built additional rain watering
harvesting area5.

Mile Road Allotment and Leisure Gardeners Association
The charitvs policy on reserve5
£750 excess insurance amounts
£30(K)14 months intome if Association has to closel the association leases the land from
Bedford Borough Council
£2000 emergency water materials and labour cost
£1500 emergency gate materia15 and labour cost
£IOOO emergency fence materials and labour cost
£35CM) Tenants key deposits
Exemptions
The trustees have taken advantage of the exemptions available to small companies, including
the audit exemption (see statement on balan￿ sheet).
Responsibilities of the trustees
Company law requires the trustees to prepare financial Statements for each financial year,
which give a true and fair view of the state of affairs of the charity at the end of the year and
of the surplus or deficiency for the year then ended.
In preparing those financial statements, the trLJStees are required to.. select suitable
accountin8 policies, as described on page 10, and then apply them on a con5i5tent basi5.
making judgements and estimates that are prudent and reasonable. The members of the
comrniltee must also prepare the financial statements on the going concern basis unless it is
Inappropriate to presume that the charily will continue in business.
The trustees are responsible for keeping proper accounting records which disclose. with
reasonable accuracy at any time. the financial position of the charity, and enable them to
ensure that the financial staiements comply with the Companies Act 2006. The trustees are
also responsible for safeguarding the assels of the charity and hence for takin8 reasonable
steps for the prevention and detection of fraud or other irre8ularities.
Small company provisions:
This report has been prepared in accordance with the special provisions for small companies.
Statement of Trustees Responsibilities.
The trvslees are responsible for preparing the Trustees, Report and the financial statements in
accordance with applicable law and regulations.
Charity law requires the trustees to prepare financial statements for each financial year.
Under that law the trustees have elected to prepare ihe financial statements in accordance
with United Kingdom Generally Accepted Accountin8 Practice (United Kingdom Actourbting
Standard5 and applicable lawl. Under charity law the trustees must not approve the financial
5tatement5 unless they are satisfied that they give a true and fair view of the state of affairs
of the company and of the incoming resources and application of resources, includin8 income
and expenditure, of the charity for that period.
In preparing those financial statements, the trustees are required to-
select suitable accounting policies and then apply them consistently;
make jLsdgement5 and estimates that are reasonable and prudent;
state whether applicable UK Accounting Standards have been followed, subject to any
material departures disclosed and explained in the financial statements-
and prepare the financial statements on the going concern basis unless it is
inappropriate to presume that the company will continue in business.

Mile Road Allotment and Leisure Gardeners Association
l(0mw¥n￿￿tc4j292Sl.dWltyr1￿lI5￿1j
The trustees are responsible for keeping adequate accounting records that are sufficient to show
and explain the charities transactions and disclose with reasonable accuracy at any time the financial
position of the charity and enable them to ensure that the financial statement5 comply with the
Charity Act 2011. They are also responsible for safeguarding the assets of the charity and hence for
taking reasonable steps for the prevention and detection of fraud and other irre8ularities.
Independent Examiner
The trustees have appointed Miss Victoria Swaney, M.A.A.T.
Directorfs signature
Date 301912021

Mile Road Allotment and Leisure Gardeners Association
lctynpwvn￿cW915?.￿rlty￿Tr￿rIIS53tr1)
Independent examiner's report to the trustees of Mile Road Allotment and Leisure Gardeners
Association.
I report on the accounts of the company for the year ended 30th September 2021, which are set
out on pages 7 to 12.
Responsibilities and basls of report
As the charity's trustees land also the directors of the company for the purposes of company lawl
you are responsible for the preparation of the accounts in accordance with the requirements of
the Companies Act 2006.
Having satisfied myself that the charity is not subject to audit under company law and is eligible
for independent examination. I have examined your charity's accounts as required under section
145 of the Charities Act 20111'the Act'l. In carrying out my examination I have followed the
Directions gNen by the Charity Commission under section 14515llbl of the 2011 Att.
My role is to state whether any material matters have come to my attention giving me cause to
believe..
l. that accounting records were noi kept as required by section 386 of the Companies Act 2006,. or
2. that the accounts do not accord with those record5; or
3. that the accounts do not comply with the accountin8 requirements of section 396 of the
Companies Act 2¢J06 and the methods and principles of the Charities Siatement of
Recommended Practice applicable to Charities preparing their accounts in accordance with
the Financial Reporting Standard applicable in the UK and Republic of Ireland- or
4. that there is further information needed for a proper understanding of the accounts.
Independent examiner'5 Statement
I have completed my examination and I have no concerns in respect of any of the matters111 to
141 listed above and in connection with following the Directions of the Charity Commission I have
found no matters that require drawing to your attention.
Signed
Date
031£1202L
Mi%S. v. M74AI

Mile Road Allotment and Leisure Gardeners Association
th
Statement of financial Activities for the year ended 30 September 2021
2021
2020
Notes
INCOMING AND ENDOWMENTS FROM:
Plot Fees
12404
11489
Grants
Donations
1254
554
14692
537
935
Shop
Events
Catering
Seed orders
Plants
16041
990
1192
4516
1102
2384
240
Other
Bank Interest
Sum upfees
-68
TOTAL
36330
31933
EXPENDITURE ON..
Raising funds
Charitable aclivities
Other
12835
12546
19246
16232
TOTAL
29067
31792
NET INCOMING/IEXPENDITUREI
Balance at 111 October
BAL4NCE 3(V' SEPTEMBER 2021
7263
24,325
31588
141
24,184
24,325
All the above activities repfesent ongoing activitie5,
All recognised gains and losses are reflected in the Statement of Financial Activities
and, therefore, no separate Statement of Total Recognised Gain and L0$5es is
disclosed.

Mile Road Allotment and Leisure Gardeners Association
th
Balance sheet for the year ended 30 September 2021
Notes
2021
2020
CURRENT ASSETS
Stock5 and work in progress
Debtors
Investment
Cash at bank and in hand
3497
3497
28091
20828
TOTAL
24,325
Amount falling due within one year
NET CURRENT ASSETS
31588
24,325
TOTAL ASSETS LESS CURRENT LIABILITIES
31588
24325
FUNDS OF THE CHARrrY
Unrestricted fund
Restricted fund
31588
24325
TOTAL CHARITY FUNDS
31588
24325
These financial statements have been prepared in accordance with the special provisions for
small companies under Part 15 of the Companies Act 2006.
The charitable company is entiiled to exemption from audit under Section 477 of the Companies
Act 2006 for the year ended 30, 5epternber 1021
The members have not required the charitable company to obtain an audit of its financial
slatements for the year ended 31Y September 2021 in accordance with Section 476 of the
Companies Act 2006.
The trustees acknowledge their responsibilities for
ensuring that the charitable company keeps accountin8 records that comply with Sections
386 and 387 of the Companies Act 2LK)6 and
bl
preparirsg financial statements which give a true and fair view of the state of affairs of the
charitable company as at the end of each financial year and of its surplus or deficit for each
financial year in accordance with the requirements of Sections 394 and 395 and which
otheThvise comply with the ￿quIrementS of the Companies Act 2(ffi relating to financial
statements, so far as applicable to the charitable companv.
The financial statements were approved by the Board of Trustees on .......... 2022 and were signed
on its behalf by:
Company number08329257

Mile Road Allotment and Leisure Gardeners Association
Irtefest
Ibankl.
1.16
Receipts
cA)rta￿￿5. 656.78
sum.ilp Fees..6B.13
597.56
c￿erM& 989.63
J1eOfd￿s, 119l63
Shop. 16041_43
Plants.4516.43
Pk)1s Fee's, 11403.89
Payments
2W.64
2455.54
24U.77
I￿$.11
l241.17
gB4 IW7.I?
201.3 291.XI 334.33 458.01
$52.95 641
/////////

Mile Road Allotment and Leisure Gardeners Association
Notes to the Finèncial Statements
for the year ended 30, September 2021
ACCOUNTING POUCIES
Basis of preparation
The financial statements have been prepared in accordance with accounting and Reporting by
Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in
accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS
1021 leffertive I" January 20151- (Charities SORP IFRS 10211, the Financial Reporting Standard
applicable in the UK and Republic of Ireland IFRS 1021 and the Companies Act 21X)6.
Mile Road Allotment and Leisure Gardeners Association meet5 the definition of a public benefit
entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction
value unless otherwise stated in the relevant accountin8 policy note.
bl
Going Concern
After making enquires. the Trustees have a reasonable expectation that the Charity has adequate
resources to continue its activities for the foreseeable future. Accordin8ly, they continue to adopt
the 8oin8 concern basis in preparing the financial slatements as outlined in the Statement of
Trustee's Responsibilities on page 4.
Grants receivable. donations and subscriptions
Grant's receivable, donations and subscriptions are recognised in the period when the charity has
entitlement to the funds, any performance Conditions attached to the item of income has been met.
it is probable that the income will be received and the amount can be measured reliably.
Grants paid
Grants paid are recognised on a payment's basis.
Resources expended
Expenditure 15 recogni5ed on an accruals basis as a liability is incurred. Expenditure includes any VAT
which cannot be fvlly recovered and is reported as part of the expenditure to which it relates.
Charitable expenditure comprises those c05ts incurred by the charity in the delivery of its activities
for lis beneficiaries. It includes both ¢ost5 that can be allocated directly to such activities and those
¢ost5 of an indirect nature necessary to support them. Costs are split between categories based on
staff time.
Support cost5 ore those functions that assist the work of the charity but do not directly undertake
charitable activities and include the charity's governance c05t5. Governance costs are those costs
associated with meeting ihe constitutional and statutory requirements of the charity and include the
costs relevant to the Strategic management of the charity.
Funds
Unrestricted fvnds are incoming resources receivable or generated for the objects of the charity
without further specified purpose and are available as general fund. Des18nated funds are
unrestricted funds earmarked by the Trustees for a particular purpose. At the decision of the
Trustees, previously designated funds may be transferred back to unrestricted general funds without
further specified purpose. Restricted funds are to be used for specific purp05e5 as laid down by the
donor.
Expenditure which meets these criteria 15 charged to the fund. together with a fair
allocation of costs

Mile Road Allotment and Leisure Gardeners A550ciation
Notes to the Financial Statements
th
for the year ended 30 September 2021
TRUSTEES REMUNERATION
Trustees are not remunerated. Trustee can receive reimbursement of expenses
for attending meetings which amountin8 to £nil12019'. £nill.
2 RAISING FUNDS
2021
2020
Sundry donations
1254
554
TOTAL
1254
554
3 RAISING FUNDS
Shop
Events
16041
14692
537
15229
16041
4 RESOURCES EXPENDED ON CHARITY'S OBJECTS
Key refunds and new key5
Utilities- Water
Utilities. Electricity
Telephone
Insurance
Membership
Maintenan¢e
Projects
Equipment
Administration
Catering
Seed Orders
Beautification
Plants
Training
Sundries
creature control
Cleaning Materia151 PPE
Showvouchers
PR & Media
553
511
2434
334
100
4541
349
70
1027
1027
861
2093
5520
1049
2456
2700
1244
641
578
486
832
94
641
29
77
201
358
1047
1836
24
201
293
93
194
TOTAL
16232
19246
5 GOVERNANCE COST
Independent Examiners fees
TOTAL

Mile Road Allotment and Leisure Gardeners Association
Notes to the Financial Statements
th
for the year ended 30 September 2021
7 DEBTORS
2020
2019
Accrual Investment Income
Accounts Receivable
Gift Aid Tax Recoverable
TOTAL
CURRENT LIA81LETIES: Amount fallin8 due within one year
2020
2019
Accounts Payable
Independent Examiner
Other creditor5
TOTAL