MEADOWS SHOPMOBILITY Charity number 1155272 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2024 COMMUNITY
MEADOWS SHOPMOBILITY CONTENTS FOR THE YEAR ENDED 31 MARCH 2024 Page Legal and Administrative Details Trustees Annual Report Independent Examination report Statement of Financial Activities Balance Sheet Notes forming part of the financial statements 7-10
MEADOWS SHOPMOBILITY LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2024 Registered charity number 1155272 Registered Address Car Park Can Bridge Way Chelmsford Essex CM2 OWP Trustees Edwin John Burgess Marie-suzanne Knott (Resigned) Geoffrey Leon Lunn Carolyn Emma White (Resigned) Russell Eric Davis Bernadette Mary Godson (Resigned) David Antony Harrnan (Appointed 23rd August) Kevin Buschhold (Appointed 1 Oth January 2024} Bankers CAF Bank Limited Independent Examiner Community360 Winsley's House High Street Colchester Essex C01 1UG
MEADOWS SHOPMOBILITY TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024 Chairs report September 2024 It has been another busy year at the charity. Unfortunately, Carrie White trustee had to stand down from the trustee board. However, we have recruited two more trustees, Kevin Buschhold and David Harman. Kevin has taken on the role of bookshop trustee and David supports the scooter operations. It has been a pleasure working with both this year. The bookshop has been the main focus as the lease was due for renewal in the upcoming new financial year. Decisions had to be made as to continue with the current shop lease or to end it. We also discussed finding alternative premises for the shop. Meetings were held between the landlord, Kevin, me and our manager Geraldine regarding the terms and conditions for renewing the lease. The landlord did not increase the rent, but introduced VAT as they had recently registered their business for VAT. We are not VAT exempt, so we were liable for that increase. It therefore took the rent from £1,500 to £1,800 but not payable until 1st August 2024. The trustees also negotiated a break clause which was not in place for the previous lease. The trustee board, therefore, felt that the charity could continue with the lease, knowing that there was a way to end the lease if need be. Kevin has made a business plan to bring the shop up to a business standard. This includes, pricing, re-organising the shop layout, training for volunteers, opening hours and adding technology, including a payment card reader to the shop. A donation station for book sorting and a Kiddies, Corner have also been added. Clear signs will be made along with a more visual link of what the profit is used for. Kevin and Geraldine are writing funding bids so we can hopefully purchase equipment and sofvare that reports Grft Aid to HMRC. We hope that it will be installed in time for the new financial year 2024-2025. The register of vehicle checks implemented in the last financial year is working well and helping the charity to save money. The fleet is also in an excellent condition. The holiday hire fleet is doing well and brings in much needed funds. Going forward, we plan to extend the holiday hire fleet in the next financial year. Plans are in place to appoint a new, salaried employee to start work in April 2024. By doing this we hope to increase our on line presence and visibility to the local and wider community areas.
MEADOWS SHOPMOBILITY TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024 The team of volunteers that support the charity at the office and the bookshop is very strong, diverse and inclusive. The trustees thank them for their continued support and dedication. As a whole, the board of trustees feels that the charity is in a much stronger position than last year, and we are looking forward to the year ahead. Mr Edwin Burgess Chair to Trustees Meadows Shopmobility
MEADOWS SHOPMOBILITY INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2024 I report on the accounts of Meadows Shopmobility for the year ended 31 March 2024 which are set out on pages 5 to 10. Respective responsibilities of trustees and examiner The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed. It is my responsibility to: Examine the accounts under section 145 of the Charities Act, To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act, and To state whether particular matters have come to my attention. Basis of independent examiner's Statement My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner's statement In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act" or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair, view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Shelley-marie Rudling FMAAT AATQB for and on behalf of.. Community360 Winsley's House, High Street, Colchester, Essex Date t810912024
MEADOWS SHOPMOBILITY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 2024 Total 2023 Total Note Income and endowments from: Donations & legacies Charitable activities Other trading activities Investment income Total incoming resources 17,285 8,846 36,152 1,592 63,875 20,106 10,773 27.271 535 58,685 Resources expended Charitable activities Expenditure on raising funds Total resources expended 50,272 22,976 73,248 43,003 23,273 66,276 Net income (9,373) (7,591) Net movement in funds (9,373) (7,591) Funds at 1 April 2023 89,647 97,238 Funds at 31 March 2024 80,274 89,647 Notes on pages 7-10 form part of these financial statements.
MEADOWS SHOPMOBILITY BALANCE SHEET AS AT 31 MARCH 2024 2024 2023 Notes Fixed assets Tangible assets 4,864 8,192 Current assets Debtors Cash at bank and in hand 10 11 180 75,505 75,685 454 81,533 81,987 Creditors: amounts falling due within one year Net current assetsl(liabilities) 12 275 532 75,410 81,455 Net assets 80,274 89,647 Funds Unrestricted funds 80,274 89,647 Total funds 80,274 89,647 Signed on behalf of the trustees: Date: 1710912024 dwin n Burgess
MEADOWS SHOPMOBILITY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 1. Accounting policies Basis of accounting The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement on Recommended Practise applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) (effective 1 January 2019) (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Rebulic of Ireland (FRS 102) and the Companies Act 2006. The charity constitutes a public benefit entity as defined by FRS 102. Cash flow The financial statements do not include a cash flow statement because the charity, as a small reporting entity, is exempt from the requirement to prepare such a statement under Financial Reporting Standard 1 "Cash flow statements" Restricted and designated funds All receipts are unrestricted funds. Incoming resources All incoming reSoUrS are included in the statement of financial activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Investment income consists of bank interest received within the year. Resources expended All expenditure is accounted for on an accruals basis and is recognised when there is a legal or constructive obligation to pay. Expenditure has been classified under headings that aggregate all costs related to the category. Costs classified as governance costs relate to costs incurred in connection with cornpliance with constitutional, audit and other statutory requirements. Depreciation Depreciation is provided to write off the cost of fixed assets over their expected useful lives.. Equipment for hire Fixtures and fittings Computer equipment 20 % straight Line 20 /0 Straight Line 33Q/o Straight Line Going Concern The trustees of the charity deem that there are sufficient funds available to continue operating on a going concern basis for the forseeable future
MEADOWS SHOPMOBILITY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 1. Accountlng policies (continued) Critical accounting estimates and judgements In the application of the charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. 2. Investment income Total 2024 Total 2023 Interest receivable 1,592 1,592 535 535 3. Charitable activities Total 2024 Total 2023 Casual hire Holiday hire Memberships Sales Grants Other 1,076 2,856 3,799 892 559 2,724 3,368 901 3,000 221 10,773 223 8,846 4. Donations and legacies Total 2024 Total 2023 Donations Collection boxes Other Gifts in Kind Q-Park 170 1,390 981 16,304 17,285 18,546 20,106
MEADOWS SHOPMOBILITY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 5. Other trading activity Total 2024 Total 2023 Bookshop sales Wodd of Books 35,647 505 36,152 26,842 429 27,271 6. Charitable activities Total 2024 Total 2023 Rent - Gifts in kind utilities- Gifts in kind Staff costs Insurance Depreciation Miscellaneous Servicing and repairs Volunteer expenses Postage, stationary and telephone other activities Database Governance costs Subscriptions and license 15,100 1,205 18,829 2,189 3,328 1,353 2,935 863 1,249 1,802 180 991 249 50,272 13,727 4,381 13,699 1,618 3,003 1,200 1,017 916 1,031 210 378 1.006 379 42,565 7. Expenditure on raising funds Totsl 2024 Total 2023 Rent and utilities Repairs and maintenance Insurance Other 21,684 343 285 664 22,976 20,627 561 1,318 767 23,273 8. Staff On average one member of staff was employed during the year ended 31 st March 2023 No employee received over £50,000 during the year.
MEADOWS SHOPMOBILITY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Fixtures & Computer Equipment Equipment Equipment For hire 9. Tangible fixed assets Total Cost As at 1 April 2023 Additions Disposals As at 31 March 2024 400 2,115 21,206 23,721 400 2,115 21,206 23,721 Depreciation As at 1 April 2023 Charge for the year Disposals As at 31 March 2024 400 185 698 14,944 2,630 15,529 3,328 400 883 17,574 18,857 Net Book Value As at 31 March 2024 1,232 3,632 4,864 As at 31 March 2023 1,930 6,262 8,192 10. Debtors Total 2024 Total 2023 Prepayments and accrued income 180 454 11. Cash at Bank and In Hand Total 2024 Total 2023 Bank accounts Petty cash 75,408 97 75,505 81,203 330 81,533 12. Creditors: falling due wlthin a year 2024 2023 Accruals 275 275 532 532 13. Related Parties The charity is located in premises in the Q-Park car park. The Meadows Shopping Centre has provided the following incoming resources.. 2024 2023 Gifts in Kind Rent utility costs 15,100 1,205 16,304 13,727 4,819 18,546 10