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← Twyford District Youth And Community Centre

2024-09-30-accounts

Page 1

Charity no:1155243

TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2024

Contents
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements		 Page
5
6
7
8-11

Page 2

TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH SEPTEMBER 2024

The Trustees are pleased to present their report together with the financial statements of The Twyford District Youth and Community Centre (Charity number: 1155243) for the year ended 30th September 2024.

The accounts, which have been filed separately have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Foundation’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.

The Twyford District Youth and Community Centre is a separate registered charity.

Objectives of the Charity

The objects of the Charity are: (A) to further or benefit the residents of Twyford and the surrounding districts, and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects but not otherwise, the Trustees shall have power: (B) to establish or secure the establishment of a community centre and grounds and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the Charity in furtherance of the above objects.

Organisation

The Charity a Charitable Incorporated Organisation (CIO) and was registered 08 January 2014. The Trustees of the Charity meet on average every other month.

Public benefit statement

The Trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.

The Trustees believe the Charity benefits the public by the provision of Youth Work to the Twyford District.

Trustee selection and training

Trustees are selected from volunteers by attendees at the AGM. They can only stand for 10 years as a Trustee. As is required by the Governing Document Constitution one third or three of our Trustees retire each year, but can be relected for up to 10 years service as mentioned above. The Charity is allowed to have up to 12 Trustees. The management committee and members are not employees.

Trustees' remuneration and expenses

No Trustee received remuneration.

Risk management

Risk management reviews are undertaken by the management teams when they meet and also at the meetings of theTrustees. Management meetings are held as detailed above.

Page 3

Volunteer help

Volunteer help has not been given value in the accounts as the value is not easily quantifiable and measurable. The Trustees are extremely grateful for the help given to the Charity and would like to thank all the volunteers for their efforts.

Public Liability Insurance

The Trustees are indemnified by the public liability policy. Details of the premiums paid during the year are shown below.

Public Liability Insurance

£1,065

Reserves policy

The Reserves policy is that the Charity should maintain enough reserves to run the Charity without income for one to two years and maintain some funds against ongoing maintenance costs. The recent Covid Pandemic has demonstrated the importance of adhering to this policy.

Review of Activities and Future Developments

The financial results this year have seen incoming resources fall significantly in comparison to 2023. This was expected, as the Pop up cafe income ceased last year and our anticipated fundraising activities did not go ahead due to diary clashes and the availability of volunteers. We have also seen a slight fall in the number of attendees across our sessions.

To offset this we have been able to maintain a consistent income from the hiring of our hall and seen a slight increase in investment income.

Costs have broadly remained the same year on year. The main item of expenditure in 2024 was the refurbishment of our hall floor which is a great improvement and has been needed for some time. This did come at a cost to the charity and without this item, the charity would have had positive net incoming resources.

The Trustees would like to take this opportunity to thank all of our young people and volunteers for their continued support.

Going concern basis

The Trustees feel that the going concern basis to still be appropriate in the preparation of the accounts, as they intend to continue to fulfil the charities mandate and provide support and encouragement for Twyford District and Community.

Trustees responsibilities in relation to the Financial Statements.

The Trustees are required to prepare financial statements which give a true and fair view of the state of affairs of the charity at the end of the financial year and of its surplus or deficit for the year. In doing so the Trustees are required to:

Page 4

The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the Centre. The Trustees are also responsible for the prevention and detection of fraud and other irregularities.

Independent Examiner

The Trustees have appointed Stephen McLoughlin to act as Independent Examiner.

Signed on behalf of the Trustees:

James Pennington

Trustee Date: 26 June 2025

Page 5

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE

I report to the trustees on my examination of the accounts of the Twyford District Youth and Community Centre (the Trust) for the year ended 30th September 2024.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

(1)accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

(2)the accounts do not accord with those records; or

(3)the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

.............................................................................................

Stephen McLoughlin

Date: 26 June 2025

Page 6

TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME & EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 30TH SEPTEMBER 2024

Notes
INCOMING RESOURCES
Voluntary income
2
Incoming Resources from operating activies
3
in furtherance of the charity's activities
Incoming Resources from other activies
4
for generating funds
Investment income
5
Total Incoming Resources
RESOURCES EXPENDED
Charitable Expenditure:
Costs of activities in furtherance of the Charity's
objectives
6
Governance costs
7
Costs of Management and Administration of
Charity
8
Total Resources Expended
NET INCOMING RESOURCES BEFORE
TRANSFERS
TRANSFER BETWEEN FUNDS
12
NET INCOMING RESOURCES BEFORE
DISCONTINUATION OF BRANCH
ACTIVITY
DISCONTINUATION OF BRANCH
ACTIVITY
NET MOVEMENT IN FUNDS
TOTAL FUNDS AS AT 1ST OCTOBER 2023
GAINS AND LOSSES ON REVALUATIONS
OF INVESTMENT ASSETS
TOTAL FUNDS AS AT 30TH SEPTEMBER 2024		 UNRESTRICTE
D FUNDS		 RESTRICTE
D FUNDS		 TOTAL
FUNDS		 TOTAL FUNDS
YEAR ENDED
30TH
SEPTEMBER 2023
£
2,350
1,984
23,836
1,240
29,410
13,384
0
18,574
31,958
(2,548)
0
(2,548)
0
(2,548)
67,732
0
65,184		 £
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 £
2,350
1,984
23,836
1,240
29,410
13,384
0
18,574
31,958
(2,548)
0
(2,548)
0
(2,548)
67,732
0
65,184		 £
5,510
3,669
32,392
517
42,088
17,129
0
20,117
37,246
4,842
0
4,842
0
4,842
62,890
0
67,732

Page 7

TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE BALANCE SHEET AS AT 30TH SEPTEMBER 2024

Notes £ £ 2023
FIXED ASSETS 13 134 349
CURRENT ASSETS
Stock in hand 14 0 0
Debtors 15 3,057 3,738
Cash at bank and in hand 16 72,119 67,084
Total current assets 75,176 70,822
CURRENT LIABILITIES 17 (10,126) (3,439)
TOTAL NET CURRENT ASSETS 65,050 67,383
CONTINGENT LIABILITIES AND PROVISIONS 0 0
TOTAL NET ASSETS 65,184 67,732
Unrestricted Restricted
REPRESENTED BY: Funds Funds Total funds Total funds
£ £ £ £
INCOME & EXPENDITURE RESERVE 65,184 0 65,184 67,732
65,184 0 65,184 67,732

These Financial Statements on pages 6 to 11 were approved by the Trustees and signed on their behalf by:

James Pennington

Trustee Date:

Page 8

TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2024

1) Accounting Policies

The accounts have been prepared under the historical cost convention.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

There have been no changes to accounting policies during this year.

Incoming resources

Recognition of incoming resources are included in the Statement of Financial Activities (SOFA) when: i) the charity becomes entitled to the resources (accruals basis)

ii) the trustees are virtually certain they will receive the resources; and

iii) the monetary value can be measured with sufficient reliably.

Incoming resources with related expenditure are reported gross in the SOFA (related income and expenditure are shown separately as income and costs).

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax reclaims on donations and gifts are included in the SOFA at the same time as the gift to which they relate.

Income and performance related grants are only included in the SOFA once the related goods or services have been delivered.

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.

Donated services and facilities are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Volunteer help received is not attributed a value or included in the accounts, but is described in the Trustees' annual report.

Investment income is included in the accounts when received.

Investment gains and losses include any gain or loss on the sale of an investment or the revaluing of an investment to market value at the end of the year.

Expenditure & liabilities

Liability recognition occurs in the accounts as soon as there is a legal or constructive obligation committing the charity to pay out reserves.

Governance costs include the costs of the preparation and examination of statutory accounts, Trustees' meetings and the cost of any legal advice to Trustees on governance or constitutional matters.

Grants with performance conditions are only recognised in the SOFA once the recipient of the grant has provided the specified service or output that was outlined when the grant was awarded by the charity to them.

Grants payable without performance conditions are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity.

Support costs include central functions and have been allocated to the activity cost categories on a basis consistent with the use of the resources.

Assets

Tangible fixed assets for use by the charity is the Twyford Youth and Community Centre. This is leased from Wokingham Borough Council (Landlord) who in turn lease it from Twyford Parish Council (Superior Landlord). Under this agreement the Landlord is responsible for the upkeep of the building.

Equipment, fixture and fittings is being depreciated over 4 year's straight line.

Stock and work in progress is valued at the lower of cost and net realisable value (market value).

Page 9

TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2024

2
3
4
5
6
7
**8 **		 Voluntary income
Donations		 UNRESTRICTE
D FUNDS
2024
£
2,350		 RESTRICTE
D FUNDS
2024
£
0		 TOTAL
FUNDS
2024
£
2,350		 TOTAL
FUNDS
2023
£
5,510
2,350
Incoming Resources from operating activies
in furtherance of the Charity's activities
Subscriptions
1,869
Club Trips
115
1,984
Incoming Resources from other activies
for generating funds
Hall Hire Income
21,710
Grants
0
Out Reach Youth Work
660
Tuck Shop
1,448
Pop Up Café
0
Fundraising
18
23,836
Investment income
Interest
1,240
1,240
Total Incoming Resources
29,410
Costs of activities in furtherance of the Charity's objectives
Youth Centre Contractors
13,134
Youth Centre & Friday Night Trips
250
Bad Debt write off
0
13,384
Governance costs
Independent Examination Fee
0		 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 2,350
1,869
115
1,984
21,710
0
660
1,448
0
18
23,836
1,240
1,240
29,410
13,134
250
0
13,384
0		 5,510
3,380
289
3,669
21,888
0
1,350
2,488
4,045
2,621
32,392
517
517
42,088
16,793
336
0

Youth Centre Contractors
Youth Centre & Friday Night Trips
Bad Debt write off
Governance costs
Independent Examination Fee
17,129
0
There were no governance costs for incurred in the period. Trustees' meetings are held either at the Centre.
The accounts were prepared for no fee. The Examination was undertaken for no fee.
Costs of Management and Administration of Charity
Printing, Postage & Stationery (incl Telephone,
Broadband)
884
0
884
Legal, Accountancy
509
0
509
Rates (Water & Council) & premises insurance
234
0
234
Administrator's Fees
3,386
0
3,386
Insurance
1,065
0
1,065
Entertainment
25
0
25
Pop up Kitchen
0
0
0
Tuck Shop costs
214
0
214
Fundraising costs
0
0
0
Warm spaces expenses
0
0
0		 614
766
129
3,699
840
25
1,054
2,679
208
323

Page 10

TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2024

UNRESTRICTE
D FUNDS
2024
£		 RESTRICTE
D FUNDS
2024
£		 TOTAL
FUNDS
2024
£		 TOTAL
FUNDS
2023
£
9
10
11
12
13
14
15
**16 **		 Rooms refresh
Contractor - Training
Repairs and Renewals
Premises expenses including waste collection
Cleaning
Depreciation
Bank Fees
General expenses
Total Resources Expended
Trustees' remuneration and expenses
No Trustee received remuneration.
Independent Examiner
The Independent Examiners did not receive a fee for the year
Paid staff
The Charity has no paid employees.
Transfer between funds in the year
There were none in the year or prior year.
Fixed Assets
As at 1st October 2023
Additions
Disposals
Depreciation
As at 30th September 2024
Cost
Stock in hand
Stock in hand
Debtors
Debtors
Prepayments
Cash at Bank and in Hand
Cash at Bank		 0
300
5,688
881
4,523
215
78
572		 0
0
0
0
0
0
0
0		 0
300
5,688
881
4,523
215
78
572		 859
670
1,073
1,083
4,855
467
191
582
18,574
31,958
s 2024 or 2023.
0
Office
Equipment
£
-
82-
-
--
-
--
(82)
-
--
-
3,136-
0
828
2,229
3,057
71,578		 0
0
0
Furniture
and Fixtures
£
-
267-
-
--
-
--
(133)
-
134-
-
1,758-
0
0
0
0
541		 18,574
31,958
0
Pop up
Kitchen
Equipment
£
-
--
-
--
-
--
-
--
-
--
-
5,536-
0
828
2,229
3,057
72,119		 Total
£
-
349-
-
--
-
--
(215)
-
134-
-
10,430-		 20,117
37,246
0
2023
£
-
816-
-
--
-
--
(467)
349
10,430
0
1,096
2,642
3,738
67,084

Page 11

TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2024

UNRESTRICTE
D FUNDS
2024
£		 RESTRICTE
D FUNDS
2024
£		 TOTAL
FUNDS
2024
£		 TOTAL
FUNDS
2023
£
17
18
i)
ii)
**19 **		 Creditors falling due within one year
Creditors
Accruals and deferred income
Customer Deposits
Key deposit
Twyford Community Hub
Reserves
INCOME & EXPENDITURE
Total funds as at 1st October 2023
Surplus/(Deficit) in year
Transfer between funds
Discontinuation of branch activities
Total funds as at 30th September 2024
Classificaton of Net Assets
Fixed Assets
Current Assets
Current Liabilities
Total Net Assets
Received Gifts in Kind		 5,972
2,913
600
100
0		 0
541
0
0
0		 5,972
3,454
600
100
0		 1,956
783
600
100
0
9,585
67,732
(2,548)
0
0
65,184
134
74,635
(9,585)
65,184		 541
0
0
0
0
0
0
541
(541)
0		 10,126
67,732
(2,548)
0
0
65,184
134
75,176
(10,126)
65,184		 3,439
62,890
4,842
0
0
67,732
349
70,822
(3,439)
67,732
d from the community the value of which is impossible to quantify.
**20 ** Public Liability Insurance
2024
£
Insurance
-
1,065-		 2024 2023
£
-
840-

The TYA and its branches have received numerous gifts in kind from the community the value of which is impossible to quantify.

**20 ** Public Liability Insurance 2024 2023
£ £
Insurance - 1,065- - 840-