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← Twyford District Youth And Community Centre

2023-09-30-accounts

1

Charity no:1155243

TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2023

Contents
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements		 Page
4
5
6
7-11

TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH SEPTEMBER 2023

The Trustees are pleased to present their report together with the financial statements of The Twyford District Youth and Community Centre (Charity number: 1155243) for the year ended 30th September 2023.

The accounts, which have been filed separately have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Foundation’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.

The Twyford District Youth and Community Centre is a separate registered charity.

Objectives of the Charity

The objects of the Charity are: (A) to further or benefit the residents of Twyford and the surrounding districts, and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects but not otherwise, the Trustees shall have power: (B) to establish or secure the establishment of a community centre and grounds and to maintain or manage or co-operate with any statutory authority in the maintenance and management of

Organisation

The Charity a Charitable Incorporated Organisation (CIO) and was registered 08 January 2014. The Trustees of the Charity meet on average every other month.

Public benefit statement

The Trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.

The Trustees believe the Charity benefits the public by the provision of Youth Work to the Twyford District.

Trustee selection and training

Trustees are selected from volunteers by attendees at the AGM. They can only stand for 10 years as a Trustee. As is required by the Governing Document Constitution one third or three of our Trustees retire each year, but can be relected for up to 10 years service as mentioned above. The Charity is allowed to have up to 12 Trustees. The management committee and members are not employees.

Trustees' remuneration and expenses

No Trustee received remuneration.

Risk management

Risk management reviews are undertaken by the management teams when they meet and also at the meetings of theTrustees. Management meetings are held as detailed above.

Volunteer help

Volunteer help has not been given value in the accounts as the value is not easily quantifiable and measurable. The Trustees are extremely grateful for the help given to the Charity and would like to thank all the volunteers for their efforts.

Public Liability Insurance

The Trustees are indemnified by the public liability policy. Details of the premiums paid during the year are shown below.

Public Liability Insurance

£840

Reserves policy

The Reserves policy is that the Charity should maintain enough reserves to run the Charity without income for one to two years and maintain some funds against ongoing maintenance costs. The recent Covid Pandemic has demonstrated the importance of adhering to this policy.

Review of Activities and Future Developments

The financial results this year have seen incoming resources reach their highest levels since 2018. This is due to increased support from local individuals attending the sessions, funding from Berkshire Youth, Pop up cafe sales and fundraising activities such as the Colour Run. The Trustees would like to take this opportunity to thank all of our young people for their continued support, Berkshire Youth for the additional funding and all of our volunteers for who helped to organise a fantastic Colour Run

The Trustees would also like to pay particular thanks to Kathy Peck who stepped down from running the Pop up cafe in 2023 after dedicating her Saturday mornings to this role for the last 7 years. The Pop up cafe is now being run by local football team Twyford Comets who are paying the Charity for the

The Charity was also proud to support the 'Warm spaces' initiative during the winter of 2022 and were featured on ITV news at the time. Unfortunately due to a lack of volunteers we will be unable to provide this service to the community again in 2023.

The increased cost of living has seen a number of increases in the costs facing the charity, in particular the costs of our contractors who run our sessions and cleaning the Youth Centre after youth club sessions and private hires. We continue to seek the best prices from our suppliers whilst maintaining a consistent and reliable service to the community.

Finally, the youth club has also begun the process of refreshing some of the rooms available to our young people in order to keep them up to date and engaging. Thanks to a donation from a local charity this exercise has been cost neutral to the Charity so far. We hope to complete the makeover of the new games room and chill out/sensory rooms early in the next financial year.

Going concern basis

The Trustees feel that the going concern basis to still be appropriate in the preparation of the accounts, as they intend to continue to fulfil the charities mandate and provide support and encouragement for Twyford District and Community.

Trustees responsibilities in relation to the Financial Statements.

The Trustees are required to prepare financial statements which give a true and fair view of the state of affairs of the charity at the end of the financial year and of its surplus or deficit for the year. In doing so the Trustees are required to:

The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the Centre. The Trustees are also responsible for the prevention and detection of fraud and other irregularities.

Independent Examiner

The Trustees have appointed Stephen McLoughlin to act as Independent Examiner.

Signed on behalf of the Trustees:

James Pennington Trustee Date: 26 June 2024

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE

I report to the trustees on my examination of the accounts of the Twyford District Youth and Community Centre (the Trust) for the year ended 30th September 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

(1)accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

(2)the accounts do not accord with those records; or

(3)the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Stephen McLoughlin

Date:

TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME & EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 30TH SEPTEMBER 2023

Notes
INCOMING RESOURCES
Voluntary income
2
Incoming Resources from operating activ
3
in furtherance of the charity's activities
Incoming Resources from other activies
4
for generating funds
Investment income
5
Total Incoming Resources
RESOURCES EXPENDED
Charitable Expenditure:
Costs of activities in furtherance of the Charity's
objectives
6
Governance costs
7
g
Administration of
Charity
8
Total Resources Expended
BEFORE TRANSFERS
TRANSFER BETWEEN FUNDS
12
BEFORE DISCONTINUATION OF
ACTIVITY
NET MOVEMENT IN FUNDS
2022
REVALUATIONS OF INVESTMENT
TOTAL FUNDS AS AT 30TH SEPTEMBER 2023		 UNRESTRICT
ED FUNDS
£
4,336
3,669
32,393
517
40,914
17,129
0
18,943
36,073
4,842
0
4,842
0
4,842
62,890
0
67,732		 RESTRICTE
D FUNDS
£
1,174
0
0
0
1,174
0
0
1,174
1,174
0
0
0
0
0
0
0
0		 TOTAL
FUNDS
£
5,510
3,669
32,393
517
42,088
17,129
0
20,117
37,247
4,842
0
4,842
0
4,842
62,890
0
67,732		 TOTAL FUNDS
YEAR ENDED
30TH
SEPTEMBER
2022
£
3,392
2,856
30,071
21
36,341
14,228
0
14,584
28,812
7,529
0
7,529
0
7,529
55,361
0
62,890

TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE BALANCE SHEET AS AT 30TH SEPTEMBER 2023

FIXED ASSETS
CURRENT ASSETS
Stock in hand
Debtors
Cash at bank and in hand
Total current assets
CURRENT LIABILITIES
TOTAL NET CURRENT ASSETS
CONTINGENT LIABILITIES AND PROVISIONS
TOTAL NET ASSETS
REPRESENTED BY:
INCOME & EXPENDITURE RESERVE		 Notes
13
14
15
16
17		 Unrestricted

These Financial Statements on pages 6 to 12 were approved by the Trustees and signed on their behalf by:

James Pennington Trustee Date: 26 June 2024

TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2023

1) Accounting Policies

The accounts have been prepared under the historical cost convention.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.

There charity changed its accounting policies this year to start to depreciate fixed assets.

No changes have been made to accounts for previous years.

Incoming resources

Recognition of incoming resources are included in the Statement of Financial Activities (SOFA) when: i) the charity becomes entitled to the resources (accruals basis)

ii) the trustees are virtually certain they will receive the resources; and iii) the monetary value can be measured with sufficient reliably.

Incoming resources with related expenditure are reported gross in the SOFA (related income and expenditure are shown separately as income and costs).

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax reclaims on donations and gifts are included in the SOFA at the same time as the gift to which they relate.

Income and performance related grants are only included in the SOFA once the related goods or services have been delivered.

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.

Donated services and facilities are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Volunteer help received is not attributed a value or included in the accounts, but is described in the Trustees' annual report.

Investment income is included in the accounts when received.

Investment gains and losses include any gain or loss on the sale of an investment or the revaluing of an investment to market value at the end of the year.

Expenditure & liabilities

Liability recognition occurs in the accounts as soon as there is a legal or constructive obligation committing the charity to pay out reserves.

Governance costs include the costs of the preparation and examination of statutory accounts, Trustees' meetings and the cost of any legal advice to Trustees on governance or constitutional matters.

Grants with performance conditions are only recognised in the SOFA once the recipient of the grant has provided the specified service or output that was outlined when the grant was awarded by the charity to them.

Grants payable without performance conditions are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity.

Support costs include central functions and have been allocated to the activity cost categories on a basis consistent with the use of the resources.

Assets

Tangible fixed assets for use by the charity is the Twyford Youth and Community Centre. This is leased from Wokingham Borough Council (Landlord) who in turn lease it from Twyford Parish Council (Superior Landlord). Under this agreement the Landlord is responsible for the upkeep of the building.

Equipment, fixture and fittings is being depreciated over 4 year's straight line. No deprecation was applied for 2018 and this is the first year depreciation has been applied including depreciation for the prior years.

Stock and work in progress is valued at the lower of cost and net realisable value (market value).

TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2023

2
3
4
5
6
**7 **		 UNRESTRICT
ED FUNDS
RESTRICTE
D FUNDS
TOTAL
FUNDS
2023
2023
2023
£
£
£
Voluntary income
Donations
4,336
1,174
5,510
4,336
1,174
5,510
Incoming Resources from operating activies
in furtherance of the Charity's activities
Subscriptions
3,380
0
3,380
Club Trips
289
0
289
3,669
0
3,669
Incoming Resources from other activies
for generating funds
Hall Hire Income
21,888
0
21,888
Grants
0
0
0
Out Reach Youth Work
1,350
0
1,350
Tuck Shop
2,490
0
2,490
Pop Up Café
4,045
0
4,045
Fundraising
2,621
0
2,621
32,393
0
32,393
Investment income
Interest
517
0
517
517
0
517
Total Incoming Resources
40,914
1,174
42,088
Costs of activities in furtherance of the Charity's objectives
Youth Centre Contractors
16,793
0
16,793
Youth Centre & Friday Night Trips
336
0
336
Bad Debt write off
0
0
0
17,129
0
17,129
Governance costs
Independent Examination Fee
0
0
0
There were no governance costs for incurred in the period. Trustees' meetings are held either at the Centre.
The accounts were prepared for no fee. The Examination was undertaken for no fee.		 TOTAL
FUNDS
2022
£
3,392
3,392
2,856
0
2,856
22,241
1,440
135
1,872
4,248
134
30,071
21
21
36,341
14,228
0
0
14,228
0
Costs of Management and Administration of Charity
Printing, Postage & Stationery (incl Telephone,
Broadband)
613
Legal, Accountancy
766
Rates (Water & Council) & premises insurance
129
Administrator's Fees
3,699
Insurance
840
Entertainment
25
Pop up Kitchen
1,054
Tuck Shop costs
2,679
Fundraising costs
208
Warm spaces expenses
23
Rooms refresh
135
Contractor - Training
670
Repairs and Renewals
1,073
Premises expenses including waste collection
1,083
Cleaning
4,855
Depreciation
467
Bank Fees
191
General expenses
431
18,943
Total Resources Expended
36,073
Trustees' remuneration and expenses
No Trustee received remuneration.		 0
0
0
0
0
0
0
0
0
300
724
0
0
0
0
0
0
150
1,174
1,174		 613
766
129
3,699
840
25
1,054
2,679
208
323
859
670
1,073
1,083
4,855
467
191
581
20,117
37,247		 725
701
445
2,426
625
53
1,136
1,326
43
0
0
167
460
710
3,781
813
190
982
14,584
28,812

Printing, Postage & Stationery (incl Telephone,
Broadband)
Legal, Accountancy
Rates (Water & Council) & premises insurance
Administrator's Fees
Insurance
Entertainment
Pop up Kitchen
Tuck Shop costs
Fundraising costs
Warm spaces expenses
Rooms refresh
Contractor - Training
Repairs and Renewals
Premises expenses including waste collection
Cleaning
Depreciation
Bank Fees
General expenses
Total Resources Expended
Trustees' remuneration and expenses
No Trustee received remuneration.

8 Costs of Management and Administration of Charity

9 Trustees' remuneration and expenses

Independent Examiner
The Independent Examiners did not receive a fee for the years 2023 or 2022.
Paid staff
The Charity has no paid employees.
Transfer between funds in the year
0
0
There were none in the year or prior year.
Fixed Assets
Equipment
and
£
£
As at 1st October 2022
416
400
Additions
-
-
Disposals
-
-
Depreciation
(334)
(133)
As at 30th September 2023
82
267
Cost
3,136
1,758
Stock in hand
Stock in hand
0
0		 0
p
p
Kitchen
£
-
-
-
-
-
5,536
0		 Total
£
816
-
-
(467)
349
10,430		 0
2022
£
1,095
534
-
(813)
816
10,430
0

10 Independent Examiner

11 Paid staff

12 Transfer between funds in the year

13 Fixed Assets

14 Stock in hand

15 Debtors

16
17
18
i)
**ii) **		 Debtors
Prepayments
Stock in hand
Cash at Bank and in Hand
Cash at Bank
Creditors falling due within one year
Creditors
Accruals and deferred income
Customer Deposits
Key deposit
Twyford Community Hub
Reserves
INCOME & EXPENDITURE
Total funds as at 1st October 2022
Surplus/(Deficit) in year
Transfer between funds
Discontinuation of branch activities
Total funds as at 30th September 2022
Classificaton of Net Assets
Fixed Assets
Current Assets
Current Liabilities
Total Net Assets		 1,097
2,642
3,739
67,043
1,956
743
600
100
0
3,399
62,890
4,842
0
0
67,732
349
70,782
(3,399)
67,732		 0
0
0
41
0
41
0
0
0
41
0
0
0
0
0
0
0
0
0		 1,097
2,642
3,739
67,084
1,956
784
600
100
0
3,399
62,890
4,842
0
0
67,732
349
70,782
(3,399)
67,732		 1,784
1,839
3,623
62,879
0
2,863
465
1,000
100
0
4,428
0
55,361
7,529
0
0
62,890
816
66,502
(4,428)
62,890

19 Received Gifts in Kind

The TYA and its branches have received numerous gifts in kind from the community the value of which is impossible to quantify.

**20 ** Public Liability Insurance
2023
£
Insurance
840		 2022
£
625

Page 12

TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2023

12
13
14
15
16
17
18
i)
iii)
23
**24 **		 Transfer between funds in the
year
There were none in the year or prior year
Fixed Assets
As at 1st October 2022
Additions
Disposals
Depreciation
As at 30th September 2023
Cost
Stock in hand
Debtors
Debtors
Prepayments
0
Cash at Bank and in Hand
Cash at Bank
Creditors falling due within one year
Creditors
Accruals and deferred income
Customer Deposits
Key deposit
Twyford Community Hub
Reserves
INCOME & EXPENDITURE
Total funds as at 1st October 2022
Surplus/(Deficit) in year
Transfer between funds
Discontinuation of branch activities
Total funds as at 30th September 2023
Classificaton of Net Assets
Fixed Assets
Current Assets
Current Liabilities
Total Net Assets
Received Gifts in Kind
received numerous gifts in kind from
Public Liability Insurance
Insurance		 UNRESTRICTED
FUNDS
£
0
.
Office Equipment
£
416
-
-
(334)
82
3,136
FUNDS
£
0
FUNDS
£
1,097
2,642
3,739
FUNDS
£
67,084
FUNDS
£
1,956
784
600
100
0
3,440
FUNDS
£
62,890
4,842
0
0
67,732
FUNDS
£
349
70,823
(3,440)
67,732
2023
£
840		 RESTRICTED
FUNDS
£
0
Furniture and
Fixtures
£
400
-
-
(133)
267
1,758
FUNDS
£
0
FUNDS
£
0
0
0
FUNDS
£
0
FUNDS
£
0
0
0
0
0
0
FUNDS
£
0
0
0
0
0
FUNDS
£
0
0
0
0
2022
£
625		 TOTAL FUNDS
TOTAL FUNDS
2022
£
£
0
0
Pop up Kitchen
Equipment
Total
2022
£
£
£
-
816
1,095
-
-
534
-
-
-
-
(467)
(813)
-
349
816
5,536
10,430
10,430
TOTAL FUNDS
2022
£
£
0
0
TOTAL FUNDS
2022
£
£
1,097
1,784
2,642
1,839
3,739
3,623
TOTAL FUNDS
2022
£
£
67,084
62,879
TOTAL FUNDS
2022
£
£
1,956
2,863
784
465
600
1,000
100
100
0
0
3,440
4,428
TOTAL FUNDS
2022
£
£
62,890
55,361
4,842
7,529
0
0
0
0
67,732
62,890
TOTAL FUNDS
2022
£
£
349
816
70,823
66,502
(3,440)
(4,428)
67,732
62,890		 TOTAL FUNDS
TOTAL FUNDS
2022
£
£
0
0
Pop up Kitchen
Equipment
Total
2022
£
£
£
-
816
1,095
-
-
534
-
-
-
-
(467)
(813)
-
349
816
5,536
10,430
10,430
TOTAL FUNDS
2022
£
£
0
0
TOTAL FUNDS
2022
£
£
1,097
1,784
2,642
1,839
3,739
3,623
TOTAL FUNDS
2022
£
£
67,084
62,879
TOTAL FUNDS
2022
£
£
1,956
2,863
784
465
600
1,000
100
100
0
0
3,440
4,428
TOTAL FUNDS
2022
£
£
62,890
55,361
4,842
7,529
0
0
0
0
67,732
62,890
TOTAL FUNDS
2022
£
£
349
816
70,823
66,502
(3,440)
(4,428)
67,732
62,890
1,784
1,839
3,623
2022
£
62,879
2022
£
2,863
465
1,000
100
0
4,428
2022
£
55,361
7,529
0
0
62,890
2022
£
816
66,502
(4,428)
62,890