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2021-09-30-accounts

TWYFORD DISTRICT YOUTH AND COMMUNITY CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH SEPTEMBER 2021

Page 1

The Trustees are pleased to present their report together with the financial statements of The Twyford District Youth and Community Centre (Charity number: 1155243) for the year ended 30th September 2021.

The accounts, which have been filed separately have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Foundation’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.

The Twyford District Youth and Community Centre is a separate registered charity.

Objectives of the Charity

The objects of the Charity are: (A) to further or benefit the residents of Twyford and the surrounding districts, and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects but not otherwise, the Trustees shall have power: (B) to establish or secure the establishment of a community centre and grounds and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the Charity in furtherance of the above objects.

Organisation

The Charity a Charitable Incorporated Organisation (CIO) and was registered 08 January 2014. The Trustees of the Charity meet on average every other month.

Public benefit statement

The Trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.

The Trustees believe the Charity benefits the public by the provision of Youth Work to the Twyford District.

Trustee selection and training

Trustees are selected from volunteers by attendees at the AGM. They can only stand for 10 years as a Trustee. As is required by the Governing Document Constitution one third or three of our Trustees retire each year, but can be relected for up to 10 years service as mentioned above. The Charity is allowed to have up to 12 Trustees. The management committee and members are not employees.

Trustees' remuneration and expenses

No Trustee received remuneration.

Risk management

Risk management reviews are undertaken by the management teams when they meet and also at the meetings of theTrustees. Management meetings are held as detailed above.

Volunteer help

Volunteer help has not been given value in the accounts as the value is not easily quantifiable and measurable. The Trustees are extremely grateful for the help given to the Charity and would like to thank all the volunteers for their efforts.

Public Liability Insurance

The Trustees are indemnified by the public liability policy. Details of the premiums paid during the year are shown below.

Public Liability Insurance

£570

Reserves policy

The Reserves policy is that the Charity should maintain enough reserves to run the Charity without income for

one to two years and maintain some funds against ongoing maintenance costs. The recent Covid Pandemic has demonstrated the importance of adhering to this policy.

Page 2

Review of Activities and Future Developments

This year like the previous year the youth club has faced a number of challenges due to the pandemic and changing of restrictions. We were able to open up the Youth Centre in September 2020 with restrictions in place however late December 2020/early January 2021 we were placed into the Tier system which meant the youth club had to shut. During this time we used this opportunity to make some changes within the building such as painting the upstairs and creating a chalk expression corner and updating our notice boards to promote more of a healthy wellbeing and mind-set knowing, staff training and inductions for new staff so that when we could re-open we were ready as we knew the young people will need our upmost support.

We were allowed to reopen again in April, whilst still remaining in year group bubbles. This year our aim has been to simply support the young people of Twyford and help them get back to normality through socialising again and being involved in something other than a computer screen. Although we have not been able to do any trips or had any planned we have focused on the activities we have been able to do inside the youth centre and outside. We have planned sessions aimed specifically on team work and confidence building and trying to encourage all young people to try something new.

Sadly David Turner one of founding Trustees and Vice Chair passed away on 27th June 2020, following a long illness at the age of 73. He was the embodiment of the Charity and the surrounding community. His legacy to the Centre will remain for years to come. https://www.windsorexpress.co.uk/gallery/twyford/169667/tributes-paid-to-inspirational-stalwart-whomade-fantastic-contribution-to-twyford-community.html

Going concern basis

The Trustees feel that the going concern basis to still be appropriate as they continue to believe this is the best way to to fulfil its mandate and provide support and encouragement for Twyford District and Community.

Trustees responsibilities in relation to the Financial Statements.

The Trustees are required to prepare financial statements which give a true and fair view of the state of affairs of the charity at the end of the financial year and of its surplus or deficit for the year. In doing so the Trustees are required to:

The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the Centre. The Trustees are also responsible for the prevention and detection of fraud and other irregularities.

Independent Examiner

The Trustees have appointed Stephen McLoughlin to act as Independent Examiner.

Signed on behalf of the Trustees:

James Pennington

Trustee

Date: 21-Jun-22

Charity no:1155243

Twyford District Youth and Community Centre FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th September 2021

Contents
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements		 Page
1
2
3
4-7

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF Twyford District Youth and Community Centre

Page 1

I report to the trustees on my examination of the accounts of the Twyford District Youth and Community Centre (the Trust) for the year ended 30th September 2021.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

(1)accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

(2)the accounts do not accord with those records; or

(3)the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Stephen McLoughlin

Date:

8th June 2022

Twyford District Youth and Community Centre STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30TH SEPTEMBER 2021

INCOMING RESOURCES
Voluntary income
Incoming Resources from operating activies
in furtherance of the charity's activities
Incoming Resources from other activies
for generating funds
Investment income
Total Incoming Resources
RESOURCES EXPENDED
Charitable Expenditure:
Costs of activities in furtherance of the Charity's
objectives
Governance costs
Costs of Management and Administration of
Charity
Total Resources Expended
NET INCOMING RESOURCES BEFORE
TRANSFERS
TRANSFER BETWEEN FUNDS
NET INCOMING RESOURCES BEFORE
DISCONTINUATION OF BRANCH ACTIVITY
DISCONTINUATION OF BRANCH ACTIVITY
NET MOVEMENT IN FUNDS
TOTAL FUNDS AS AT 1ST OCTOBER 2018
GAINS AND LOSSES ON REVALUATIONS OF
INVESTMENT ASSETS
TOTAL FUNDS AS AT 30TH SEPTEMBER 2019		 Notes
2
3
4
5
6
7
8
12		 UNRESTRICTE
D FUNDS
4,186
556
12,105
0
16,847
13,169
0
17,842
31,011
(14,164)
0
(14,164)
0
(14,164)
69,525
0
55,361		 RESTRICTED
FUNDS
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 TOTAL
FUNDS
4,186
556
12,105
0
16,847
13,169
0
17,842
31,011
(14,164)
0
(14,164)
0
(14,164)
69,525
0
55,361		 TOTAL FUNDS
YEAR ENDED
30TH
SEPTEMBER
2020
4,172
1,570
28,807
0
34,549
11,430
0
20,730
32,160
2,389
0
2,389
0
2,389
67,136
0
69,525

THE Twyford District Youth and Community Centre BALANCE SHEET AS AT 30th September 2021

Page 3

FIXED ASSETS
CURRENT ASSETS
Stock in hand
Debtors
Cash at bank and in hand
Total current assets
CURRENT LIABILITIES
TOTAL NET CURRENT ASSETS
CONTINGENT LIABILITIES AND PROVISIONS
TOTAL NET ASSETS
REPRESENTED BY:
INCOME & EXPENDITURE RESERVE		 Notes
13
14
15
16
17		 Unrestricted 1,095
0
1,534
64,996
66,530
(12,264)
54,266
0
55,361
Restricted
Funds
Total funds
0
55,361
0
55,361		 2020
1,825
0
1,185
77,987
79,171
(11,472)
67,700
0
69,525
Total
funds
Funds
55,361
69,525
55,361 69,525

These Financial Statements on pages 5 to 11 were approved by the Trustees and signed on their behalf by:

James Pennington Trustee Date: 8 June 2022

Twyford District Youth and Community Centre NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2021

Page 4

1) Accounting Policies

The accounts have been prepared under the historical cost convention.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

There charity changed its accounting policies this year to start to depreciate fixed assets.

No changes have been made to accounts for previous years.

Incoming resources

Recognition of incoming resources are included in the Statement of Financial Activities (SOFA) when: i) the charity becomes entitled to the resources (accruals basis)

ii) the trustees are virtually certain they will receive the resources; and

iii) the monetary value can be measured with sufficient reliably.

Incoming resources with related expenditure are reported gross in the SOFA (related income and expenditure are shown separately as income and costs).

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax reclaims on donations and gifts are included in the SOFA at the same time as the gift to which they relate.

Income and performance related grants are only included in the SOFA once the related goods or services have been delivered.

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.

Donated services and facilities are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Volunteer help received is not attributed a value or included in the accounts, but is described in the Trustees' annual report.

Investment income is included in the accounts when received.

Investment gains and losses include any gain or loss on the sale of an investment or the revaluing of an investment to market value at the end of the year.

Expenditure & liabilities

Liability recognition occurs in the accounts as soon as there is a legal or constructive obligation committing the charity to pay out reserves.

Governance costs include the costs of the preparation and examination of statutory accounts, Trustees' meetings and the cost of any legal advice to Trustees on governance or constitutional matters.

Grants with performance conditions are only recognised in the SOFA once the recipient of the grant has provided the specified service or output that was outlined when the grant was awarded by the charity to them.

Grants payable without performance conditions are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity.

Support costs include central functions and have been allocated to the activity cost categories on a basis consistent with the use of the resources.

Assets

Tangible fixed assets for use by the charity is the Twyford Youth and Community Centre. This is leased from Wokingham Borough Council (Landlord) who in turn lease it from Twyford Parish Council (Superior Landlord). Under this agreement the Landlord is responsible for the upkeep of the building.

Equipment, fixture and fittings is being depreciated over 4 year's straight line. No deprecation was applied for 2018 and this is the first year depreciation has been applied including depreciation for the prior years.

Stock and work in progress is valued at the lower of cost and net realisable value (market value).

Page 5

Twyford District Youth and Community Centre NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2021

2
3
4
**5 **		 Voluntary income
Donations
Incoming Resources from operating activies
in furtherance of the Charity's activities
Subscriptions
Club Trips
Incoming Resources from other activies
for generating funds
Hall Hire Income
Covid Grant -m WBC
Out Reach Youth Work
Tuck Shop
Pop Up Café
Fundraising
Investment income
Interest
Total Incoming Resources		 UNRESTRICTED
FUNDS
4,186
4,186
556
0
556
7,016
0
315
893
3,880
0
12,105
0
0
16,847		 RESTRICTED
FUNDS
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 TOTAL
FUNDS
4,186
4,186
556
0
556
7,016
0
315
893
3,880
0
12,105
0
0
16,847		 TOTAL FUNDS
2020
4,172
4,172
1,570
0
1,570
14,527
10,000
0
869
3,248
163
28,807
0
0
34,549

Twyford District Youth and Community Centre NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2021

Page 6

6
7
**8 **		 UNRESTRICTED
FUNDS
RESTRICTED
FUNDS
TOTAL
FUNDS
Costs of activities in furtherance of the Charity's objectives
Youth Centre Contractors
13,169
0
13,169
Youth Centre & Friday Night Trips
0
0
0
Bad Debt write off
0
0
0
13,169
0
13,169
Governance costs
Independent Examination Fee
0
0
0
There were no governance costs for incurred in the period. Trustees' meetings are held either at the Centre.
The accounts were prepared for no fee. The Examination was undertaken for no fee.
Costs of Management and Administration of Charity
Printing, Postage & Stationery (incl Telephone,
Broadband)
491
0
491
Legal, Accountancy
159
0
159
Rates (Water & Council) & premises insurance
(647)
0
(647)
Adminstrator's Fee
2,340
0
2,340
Insurance
570
0
570
Entertainment
0
0
0
Pop up Kitchen
1,256
0
1,256
Tuck Shop costs
465
0
465
Fundarising costs
19
0
19
Advertising
0
0
0
Contractor - Training
140
0
140
Repairs and Renewals
4,473
0
4,473
Premises expenses including waste collection
2,839
0
2,839
Cleaning
3,205
0
3,205
Depreciation
1,058
0
1,058
Bank Fees
87
0
87
General expenses
1,388
0
1,388
17,842
0
17,842
Total Resources Expended
31,011
0
31,011		 TOTAL FUNDS
2020
10,785
189
457

Youth Centre Contractors
Youth Centre & Friday Night Trips
Bad Debt write off
Governance costs
Independent Examination Fee
There were no governance costs for incurred in the period.
The accounts were prepared for no fee. The Examination
Costs of Management and Administration of Charity
Printing, Postage & Stationery (incl Telephone,
Broadband)
Legal, Accountancy
Rates (Water & Council) & premises insurance
Adminstrator's Fee
Insurance
Entertainment
Pop up Kitchen
Tuck Shop costs
Fundarising costs
Advertising
Contractor - Training
Repairs and Renewals
Premises expenses including waste collection
Cleaning
Depreciation
Bank Fees
General expenses
Total Resources Expended
11,430
0
416
120
1,121
662
488
312
742
405
116
0
620
6,896
184
4,724
2,360
65
1,499
20,730
32,160

9 Trustees' remuneration and expenses

No Trustee received remuneration.

10 Independent Examiner

The Independent Examiners did not receive a fee for the years 2021 or 2020.

11 Paid staff

The Charity has no paid employees.

Twyford District Youth and Community Centre NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2021

Page 7

12
13
14
15
16
17
18
i)
iii)		 Transfer between funds in the year
There were none in the year or prior year.
Fixed Assets
As at 1st October 2020
Additions
Disposals
Depreciation
As at 30th September 2021
Cost
Stock in hand
Debtors
Debtors
Prepayments
0
Cash at Bank and in Hand
0
Creditors falling due within one year
Creditors
Accruals
Customer Deposits
Key deposit
Twyford Community Hub
Reserves
INCOME & EXPENDITURE
TOTAL FUNDS AS AT 1ST OCTOBER 2020
SURPLUS/(DEFICIT) IN YEAR
TRANSFER BETWEEN FUNDS
DISCONTINUATION OF BRANCH ACTIVITIES
TOTAL FUNDS AS AT 30TH SEPTEMBER 2021
Classificaton of Net Assets
Fixed Assets
Current Assets
Current Liabilities
Total Net Assets		 UNRESTRICTED
FUNDS
0
Office Equipment
1,519
327
-
(752)
1,095
3,136
UNRESTRICTED
FUNDS
0
UNRESTRICTED
FUNDS
1,240
294
1,534
UNRESTRICTED
FUNDS
64,996
UNRESTRICTED
FUNDS
2,544
0
400
100
9,220
12,264
UNRESTRICTED
FUNDS
69,525
(14,164)
0
0
55,361
UNRESTRICTED
FUNDS
1,095
66,530
(12,264)
55,361		 RESTRICTED
FUNDS
0
Furniture and
Fixtures
306
-
-
(306)
-
1,224
RESTRICTED
FUNDS
0
RESTRICTED
FUNDS
0
0
0
RESTRICTED
FUNDS
0
RESTRICTED
FUNDS
0
0
0
0
0
0
RESTRICTED
FUNDS
0
0
0
0
0
RESTRICTED
FUNDS
0
0
0
0		 TOTAL
FUNDS
TOTAL FUNDS
2020
0
0
Pop up
Kitchen
Equipment
Total
2020
-
1,825
3,176
-
327
1,009
-
-
-
0
(1,058)
(2,360)		 TOTAL FUNDS
2020
0
2020
-
1,095		 1,825
5,536
9,895
TOTAL
FUNDS
0
TOTAL
FUNDS
1,240
294
1,534
TOTAL
FUNDS
64,996
TOTAL
FUNDS
2,544
0
400
100
9,220
12,264
TOTAL
FUNDS
69,525
(14,164)
0
0
55,361
TOTAL
FUNDS
1,095
66,530
(12,264)
55,361
9,568
2020
0
2020
910
275
1,185
2020
77,987
2020
2,151
0
0
100
9,220
11,472
TOTAL FUNDS
2020
67,136
2,389
0
0
69,525
TOTAL FUNDS
2020
1,825
79,171
(11,472)
69,525

23 Received Gifts in Kind

The TYA and its branches have received numerous gifts in kind from the community the value of which is impossible to quantify.

**24 ** Public Liability Insurance
2021
Insurance
570		 2020
488