Twyford District Youth & Community Centre
Chairman’s Report for Year Ended 30" September 2020
On behalf of the Trustees | would like to welcome you all to the Seventh Annual General Meeting of the Twyford District Youth & Community Centre following the commencement of our tenure at this Youth Centre on the 1* October 2013.
Continuing from October 2019 the Twyford District Youth & Community Centre has been able to provide Youth Club Services to the children of Twyford and surrounding areas and at the same time we have been open for local groups to hire for indoor sports, children’s parties and other local activities. The income from these activities helps to defray our costs in running a full Youth Service. However this year has seen a major Pandemic hit the world causing our Government to Lockdown the whole of the British Isles from March this year which was released gradually in June, July and August. We were then able to prepare a Risk Assessment to open the Youth Club and external hirers which was approved by Wokingham Borough Council. | would like to thank Kathy Peck for leading and ensuring this Risk Assessment has been kept up to date.
Since the beginning of September we have gradually been able to open the Youth Club back to a reasonable level. However we are now back in a National Lockdown until at least the end of November and we have had to close the Youth Club to all but essential and permitted users such as toddler groups and before & after school clubs.
We have been very fortunate in receiving a grant of £10,000.00 to see us through this Pandemic and Wokingham Borough Council have also reduced our Council Tax to zero for this year. We have used this extra money to maintain our staff levels throughout the original lockdown. We intend to continue this support throughout the second lockdown and until this virus has been defeated or a suitable vaccine has been produced and given to all vulnerable people.
Wokingham Borough Council continues to support and fund necessary improvements, maintenance and ongoing service agreements in order to maintain all our existing services. Wokingham Borough Council will | hope be there to support us for the future.
The current Trustees are John L Jarvis, Dave Turner, lan Livesey, Kathy Peck, James Pennington, Matthew Taylor and James Fort. As is required by our Constitution one third or three of our Trustees James Pennington, Matthew Taylor and James Fort are retiring as Trustees but | am pleased to note that James Pennington and Matthew Taylor are willing to offer themselves for re-election. James Fort has decided to retire and | would like to thank him for all the work he has put in getting this Charity both off the ground and running. | would further note that according to our Constitution this Charitable Incorporated Organisation is allowed to have up to 12 Trustees. If anyone wishes to put their name forward | would be able to explain what is required and to agree how they can help us for
Page 1 of 2
the future. | would also like to welcome Melissa Buckle to our Trustee’s Meetings and | thank them for all their suggestions and hard work during this past year.
During the early part of this year our Youth Club has been able to continue with ideas for fund raising. We now have Nicola Tennant on board to help with external fund raising. She has already enabled us to receive £500.00 at the beginning of the year. | wish her well in this demanding role. | am also grateful to their leaders for promoting such activities which should | hope encourages other children to join the fun.
| am also pleased to record that Kathy Peck, Dave Turner and other volunteers have continued to run a Saturday morning cafe for users of King Georges Field. | thank Kathy, Dave and all the other helpers for making this a very popular venue for early morning teas, coffees and bacon rolls. Unfortunately we had to close this service during the first and now the second lockdown. This kitchen and Saturday morning cafe have been a huge success generating income for our centre.
Our recent venture to convert the Craft Room and Pink Room into a meeting room and buggy storage area to canter for our younger users which was completed earlier this year has been very useful.
As Chairman | would like to thank our Secretary, Kathy Peck, for all the time she has put in to make sure we are successful and | can truly say that without her input and dedication we would not be where we are now. | also have to report that Kathy decide to step down from this role earlier this year and the Trustees have appointed a new Administrator, Melissa Buckle, to take over these roles. | would like to thank Melissa for taking on these tasks and for making it look so easy.
| would further like to thank Dave Turner, Deputy Chairman, and lan Livesey, Facilities Coordinator, and Matthew Taylor for their unstinting efforts to keep the building functioning and recommending improvements for a more economic building. | would also thank James Pennington for his role as Treasurer and for looking after our finances. | understand that James has some ideas to bring our financial records into the 21* Century and | wish him well in this endeavour.
In conclusion | would note that the end of our seventh year of trading which has seen us live through a major Pandemic has been at times very trying but rewarding in seeing all the support given to us by our staff. Thank you Sophie, Shannon, Katie and all who help run the Youth Club. The Trustees now need to complete the taking over of the Head Lease from Wokingham Borough Council with Twyford Parish Council so that the Trustees are in complete control of our future as a Youth and Community Centre. The Trustees also need to increase our revenues so that when the Youth Club requires funding for new initiatives the funds are there to help them and increase the prime object of this Charity.
John L[Jarvis]
Chairman of Trustees
Page 2 of 2
Charity no:1155243
----- Start of picture text -----
Twyford District Youth and Community Centre
FINANCIAL STATEMENTS
FOR THE YEAR ENDED
30th September 2020
----- End of picture text -----
----- Start of picture text -----
Contents Page
Independent Examiner's Report 1
Statement of Financial Activities 2
Balance Sheet 3
Notes to the Financial Statements 4-7
----- End of picture text -----
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF Twyford District Youth and Community Centre
Page 1
| report to the trustees on my examination of the accounts of the Twyford District Youth and Community Centre (the Trust) for the year ended 30th September 2020.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
(1)accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
(2)the accounts do not accord with those records; or
(3)the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stephen McLoughlin
----- Start of picture text -----
- ~ ?
y
Date: 27-Jul-21
----- End of picture text -----*
|||naOaxrIXLeD
ggegs)
S2°s"%
rar]
rT]
=
zd
a
Ee
Ww
sa
3
=|naOaxrIXLeD
ggegs)
S2°s"%
rar]
rT]
=
zd
a
Ee
Ww
sa
3
=|re)
8 &
a|re)
8 &
a|[s)
&
o
N|o||e
8B
“i
©||xn
e°
Ni
Sa|oO|Py
8B)
a
In
=
oO|Py
8B)
a
In
=
oO|ol
eo)|o|o|
8|o
|ol
o
BE
Pe)
©|o|je
OR
nN
©|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||N|o|Led|oO|t-7J||[oo]|o|Oo|io|oa|oO|oa|o
[=7)
©|°o|w|
||||23
o5|e||EY||3||=||&||S|=|||“|
&||3|
||||Fi|||||||||||||||||
|z
re}
oS
)
Ww
8
=|||a
wi
o
Ea
ae
ari|oO|Oo|oO|oO|o||Co|Oo|oO|o|So|o|o|t=]
o
°o|So|o|
|f=)||||||||||||||||||||
|Gi
ao
i
-)
wi
=
fe}
o
2|||-
z
ee
no
Ws
ez
5a|N
=
=|oS
&|eed
8
8|o|io
3
3||oO
<
=|oO|oO
io
eR]
g
if}||a
&
| %|Oo|a
a
"|[—]
oa
o
=|
=
“|
5|o|wo
Pa
g|
|oO||||||||||||||||||||
|2-
©
9
alg
#9
a
Slwo
wi
=F
ES
=
ze
EG
Sz
az
i)
£12
=
ala
6
a
ae
alal™
O u
==
iW
Ee
5
4|||a
i)
:|Py
Nn
$ ’
=
£
3
os
ss
£S
ge
”
cf
uy
6s
rs)
£5
&
2g
at,
82
WM
£
3256
9
8
22
o
£
ve
=
zoe
of
Ss
s £2
£
EE
9255
ZS
&£||t
lw
”
=
S
&
2
Oo
5
2
S
3
%
5
8
%
Ps
S
€£
8
ff
@
©
fa.
£
<«
FA
|
§
So
a
S|
‘<
88
2
2B FS
562
6
BD
gj
6S
3
S
=
$2
€ €
1
>
«ss
=
EE
Gg
4
8
=]
re}
(S)
PEs See os
¢e
5
£
go
O2
§&o
S
;
i]
52938
5
$2
F858EF
68|||||N
fg
2
8
g
3)
&
C€
2
6|co
Ss
3
=
&
B
£
7
i
<
2
2
Zz
A
F
&%
£
s
.
>
2
$2
66|wi
ir
9
ira
a
o
3.0
9
&
e€
2
e 9
x e
Pe
6
©
ec
2
£ 2m
3
Se@
fo}
38h
&©
20M
— $2
2 Gs
&£
zEF||nN
x
re}
e
e
2
=
E
=
Pi
Ss
z
we
x
6
wi
alae
eer
@
9g
g
wi
<
a
ca
<
ao
<=
ii
a5
5
ez
&
8 ne
&
&
s
ue
3 a3
8
ne 4
=
fF
EHO
© 2H
2
S
-> 2&
&
3
= Ow
®
G6
90°
O
@
£&
EF
&
Rs 2 « 0
<
Fees
ee Beg
mw
OF
F&F
2
ww
6
a
z
<
wi
© 25
5 =
29 HE
9
w«
ZG
Z Og
2
=
=
5
Ww
Ss
& BE
&
6
= 2:
8 ZG
6
5
2
=
=
2
2a
g
be 2G
6 SE
6
F
zOOo2ZzF
OZ
F|||||
Page 3
THE Twyford District Youth and Community Centre BALANCE SHEET AS AT 30th September 2020
----- Start of picture text -----
Notes 2019
FIXED ASSETS 13 1,825 3,176
CURRENT ASSETS
Stock in hand 14 0 0
Debtors 15 1,185 1,965
Cash at bank and in hand 16 77,987 71,359
Total current assets 79,171 73,323
CURRENT LIABILITIES 17
TOTAL NET CURRENT ASSETS 67,700 63,960
CONTINGENT LIABILITIES AND PROVISIONS 0 i¢)
TOTAL NET ASSETS 69,525 67,136
Unrestricted Restricted Total
REPRESENTED BY: Funds Funds Total funds funds
INCOME & EXPENDITURE RESERVE 69,525 0 69,525 67,136
69,525 0 69,525 67,136
----- End of picture text -----
These Financial Statements on pages 5 to 11 were approved by the Trustees and signed on their behalf by:
“Naamass hea E
James Pennington Trustee Date: 19 July 2021
Page 4
Twyford District Youth and Community Centre NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2020
1) Accounting Policies
The accounts have been prepared under the historical cost convention.
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.
There charity changed its accounting policies this year to start to depreciate fixed assets.
No changes have been made to accounts for previous years.
----- Start of picture text -----
Incoming resources
----- End of picture text -----
Recognition of incoming resources are included in the Statement of Financial Activities (SOFA) when: i) the charity becomes entitled to the resources (accruals basis) ii) the trustees are virtually certain they will receive the resources; and iii) the monetary value can be measured with sufficient reliably. Incoming resources with related expenditure are reported gross in the SOFA (related income and expenditure are shown separately as income and costs).
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources. Tax reclaims on donations and gifts are included in the SOFA at the same time as the gift to which they relate. Income and performance related grants are only included in the SOFA once the related goods or services have been delivered. Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. Donated services and facilities are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. Volunteer help received is not attributed a value or included in the accounts, but is described in the Trustees’ annual report.
Investment income is included in the accounts when received.
Investment gains and losses include any gain or loss on the sale of an investment or the revaluing of an investment to market value at the end of the year. Expenditure& liabilities
Liability recognition occurs in the accounts as soon as there is a legal or constructive obligation committing the charity to pay out reserves.
Governance costs include the costs of the preparation and examination of statutory accounts, Trustees’ meetings and the cost of any legal advice to Trustees on governance or constitutional matters.
Grants with performance conditions are only recognised in the SOFA once the recipient of the grant has provided the specified service or output that was outlined when the grant was awarded by the charity to them.
Grants payable without performance conditions are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity. Support costs include central functions and have been allocated to the activity cost categories on a basis consistent with the use of the resources.
Assets
Tangible fixed assets for use by the charity is the Twyford Youth and Community Centre. This is leased from Wokingham Borough Council (Landlord) who in turn lease it from Twyford Parish Council (Superior Landlord). Under this agreement the Landlord is responsible for the upkeep of the building.
Equipment, fixture and fittings is being depreciated over 4 year's straight line. No deprecation was applied for 2018 and this is the first year depreciation has been applied including depreciation for the prior years. Stock and work in progress is valued at the lower of cost and net realisable value (market value).
Page 5
Twyford District Youth and Community Centre NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2020
| UNRESTRICTED | RESTRICTED | TOTAL | ||||
|---|---|---|---|---|---|---|
| FUNDS | FUNDS | FUNDS | TOTALFUNDS | |||
| 2019 | ||||||
| 2 | Voluntary income | |||||
| Donations | 4,172 4,172 |
0 0 |
4,172 4,172 |
4,925 4,925 |
||
| 3 | Incoming Resources from operating activies_ in furtherance ofthe Charity's activities |
|||||
| Subscriptions ClubTrips |
1,570 0 1,570 |
0 0 (¢) |
1,570 0 1,570 |
1,594 200 1,794 |
||
| 4 | Incoming Resources from other activies for generating funds |
|||||
| Hall Hire Income | 14,527 | 0 | 14,527 | 20,457 | ||
| Covid Grant -mWBC Advertising TuckShop PopUpCafé Fundraising |
10,000 0 869 3,248 163 28,807 |
0 0 0 0 0 0 |
10,000 0 869 3,248 163 28,807 |
0 0 1,230 3,336 1,244 26,268 |
||
| 5 | Investmentincome | |||||
| Interest | 0 0 |
0 0 |
0 0 |
0 0 |
||
| TotalIncomingResources | 34,549 | i!) | 34,549 | 32,986 |
Page 6
Twyford District Youth and Community Centre NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2020
----- Start of picture text -----
||||||||||
|---|---|---|---|---|---|---|---|---|
|UNRESTRICTED|RESTRICTED|TOTAL|
|FUNDS|FUNDS|FUNDS|TOTAL FUNDS|
|2019|
|6|Costs of activities|in|furtherance|of the|Charity’s|objectives|
|Youth|Centre|Contractors|10,785|0|10,785|10,456|
|Youth|Centre &|Friday|Night|Trips|189|0|189|2,304|
|Bad|Debt write off|457|0|457|32|
|11,430|0|11,430|12,792|
|7|Governance|costs|
|Independent|Examination|Fee|0|0|0|0|
|There were no governance costs|for incurred|in the|period.|Trustees'|meetings are|held|either at the Centre.|
|The accounts were prepared|for no|fee.|The|Examination|was|undertaken|for no|fee.|
|8|Costs of Management|and|Administration|of Charity|
|Printing,|Postage & Stationery|(inlc Broadband)|416|0|416|633|
|Legal,|Accountancy|120|0|120|224|
|Rates|(Water & Council) & premises|insurance|1,121|0|1,121|1,614|
|Adminstrator's|Fee|662|0|662|0|
|Insurance|488|0|488|354|
|Entertainment|312|0|312|0|
|Pop up Kitchen|742|0|742|802|
|Tuck Shop costs|405|0|405|767|
|Fundarising|costs|116|0|116|325|
|Advertising|0|0|0|0|
|Contractor|- Training|620|0|620|1,630|
|Repairs and|Renewals|6,896|0|6,896|1,897|
|Premises expenses|including waste collection|184|0|184|346|
|Cleaning|4,724|i)|4,724|3,849|
|Depreciation|2,360|0|2,360|5,383|
|Bank|Fees|65|0|65|72|
|General|expenses|1,499|8)|1,499|1,638|
|20,730|[¢)|20,730|19,534|
|Total|Resources|Expended|32,160|0|32,160|32,326|
|9|Trustees’|remuneration|and|expenses|
|No Trustee|received|remuneration.|
----- End of picture text -----
10 Independent Examiner
The Independent Examiners did not receive a fee for the years 2020 or 2019.
11 Paid staff
The Charity has no paid employees.
Page 7
----- Start of picture text -----
Twyford District Youth and Community Centre
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2020
UNRESTRICTED RESTRICTED TOTAL
FUNDS FUNDS FUNDS TOTAL FUNDS
2019
12 in funds in the o t) 0 o
There were none in the year or prior year.
Pop up
Furniture and Kitchen
13 Fixed Assets Office Equipment Fixtures Equipment Total 2019
As at 1st October 2019 1,180 612 1,384 3,176 7,178
Additions 1,009 - - 4,009 1,381
Disposals - - « < a
Depreciation : 5,383
As at 30th September 2020 1,519 306 : 1,825 3,176
Cost 2,809 1,224 5,536 9,568 8,559
The year 2019 includes depreciation that should have been applied in prior years, based on 4 years straightline.
UNRESTRICTED RESTRICTED TOTAL
14 Stockin hand FUNDS FUNDS FUNDS 2019
pe ee (on [eee] |
UNRESTRICTED RESTRICTED TOTAL
45 Debtors FUNDS FUNDS FUNDS 2019
Debtors 910 0 910 1,752
Prepayments 275 0 275 213
0 1,185 0 1,185 1,965
UNRESTRICTED RESTRICTED TOTAL
46 Cash at Bank and in Hand FUNDS FUNDS FUNDS 2019
0 77,987 0 77,987 71,359
UNRESTRICTED RESTRICTED TOTAL
17 Creditors falling due within one year FUNDS FUNDS FUNDS 2019
Creditors 2,151 Q 2,151 3,443
Accruals i!) 0 0 643
Prepaid Hall hire for Oct to Dec 2019 0 0 0 1,040
Key deposit 100 0 400 100
Twyford Community Hub 9,220 Q 9,220 4,138
11,472 ('} 11,472 9,364
UNRESTRICTED RESTRICTED TOTAL
18 Reserves FUNDS FUNDS FUNDS TOTAL FUNDS
2019
i) INCOME& EXPENDITURE
TOTAL FUNDS AS AT 1ST OCTOBER 2019 67,136 0 67,136 66,476
SURPLUS/(DEFICIT) IN YEAR 2,389 0 2,389 660
TRANSFER BETWEEN FUNDS i) 0 0 0
DISCONTINUATION OF BRANCH ACTIVITIES i!) 0 0 it}
TOTAL FUNDS AS AT 30TH SEPTEMBER 2020 69,525 ) 69,525 67,136
UNRESTRICTED RESTRICTED TOTAL
iii) Classificatonof Net Assets FUNDS FUNDS FUNDS TOTAL FUNDS
HYC/TYA HYC/TYA HYC/TYA 2019
Fixed Assets 1,825 0 1,825 3,176
Current Assets 79,171 0 79,171 73,323
Current Liabilities cee Se Sree —
Total Net Assets —_____ 69,525 0 69,525 67,136
23 Received Gifts in Kind
The TYA and its branches have received numerous gifts in kind from the community the value of which is
impossible to quantify.
24 Public Liability Insurance 2200 [2019] _
Insurance 488 354
----- End of picture text -----