## **ANNUAL REPORT FOR WOODBURY VILLAGE HALL** A **Company Limited by Guarantee no. 08794384, registered charity 1155239** ## **Directors’ Report** **Address** Flower st., Woodbury, Exeter EX5 1LX ## **Names of the charity Directors who manage the charity** Belinda Price Chair David Whitton Acting Chair Graham Jackson Secretary Pat Browne Treasurer Robin Lennox Booking Secretary David Bowers Christine Quantick Julia Thornton The Directors present the annual report together with the financial statements of the Company for the year ended 31 December 2025. Directors of the Company are directors for the purposes of the Companies Act 2006 and also Charity Trustees for the purposes of section 177 of the Charities Act 2011. ## **Structure, governance, management** **Type of governing document** Articles of Association **How the charity is constituted** Company limited by guarantee **Trustee selection method** Elected by members and co-option ## **Objectives and activities** The charitable purposes of the Company are the provision and maintenance of a village hall for the use of the inhabitants of Woodbury, Devon and the surrounding area (“the area of benefit”) without distinction of political, religious or other opinions. ## **Main activities undertaken for public benefit** The hall is available for (a) Meetings, lectures and classes, and (b) Other forms of recreation and leisuretime occupation, with the object of improving the conditions of life for the inhabitants in the area of benefit. The above purposes are the Company’s charitable purposes for the purposes of the Charities Act 2011. For as long as the Company is a registered charity, its purposes may only be altered with the prior consent of the Charity Commission and in accordance with any conditions attached to such consent. ## **Structure, Governance and Management** The Charity was established under a Declaration of Trust dated 28 November 2013 as an unincorporated association and was registered with the Charities Commission on 8 January 2014. The Charity is managed by the Board of Directors. There must be at least 3 Directors. One third or, if not a multiple of 3, the nearest to one third must retire from office annually in rotation. In selecting individuals for appointment as directors/Trustees, the Directors must have regard to the skills, knowledge and experience needed for the effective administration of the Charity. All Directors give their time freely and no remuneration or expenses were paid in the year. The day to day running and administration of the charity is undertaken jointly by the Directors. ## **Public Benefit Statement** The Directors confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission. The Directors are confident that the aims and objectives of the Charity as set out in the Mission Statement above deliver a clear public benefit to the community. ## **Main achievements in 2025** Hall bookings have been good, with the main hall registering over 50% occupancy. The meeting rooms are frequently empty during the day, but have had increased usage during the year. The smaller RBL room’s refurbishment has been completed. The floor in the main hall has been stripped and revarnished giving the hall a new look which was much appreciated by our users. A set of large mirrors was purchased and used by the dancing groups. The fence to the rear of the hall came down in the Spring storms, a new fence was fitted, the cost being shared with our neighbour. In December it was decided that our existing booking system was too labour-intensive and we should move to the commercial Hallmaster system, now in place. Letting revenue remained constant at £31 332. ## **Financial review** There was steady rental income of £31 332 , a grant from Woodbury Parish Council raised income to £35058 with expenditure of £ 34920 (£9500 for improvements), giving a small excess of £138 The Directors wish to use the annual income to improve and operate the hall for the benefit of the whole community, thus reserves are limited to sufficient to cover foreseeable contingencies. Signed Mr. Pat Browne (Treasurer Woodbury Village Hall) 5/01/2026 **----- Start of picture text -----**
Woodbury Village Hall 1155239
Receipts and payments accounts CC16a
For the period
To
from 01/01/2025 31/12/2025
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the to the nearest to the nearest to the nearest to the
nearest £ £ £ £ nearest £
A1 Receipts
grants 2,500 - 2,500 5,400
lettings 31,333 - 31,333 31,468
interest 34 - 34 115
wayleaves 16 - 16 16
Fund raising Flix 253 - 253 717
Donation - - - 135
contribution to fence 923 923
Sub total (Gross income for
AR) [ 35,059] - 35,059 37,851
75,702
A2 Asset and investment sales,
(see table).
- - -
Sub total - - -
Total receipts 35,059 - - 37,851 37,851
A3 Payments
Caretaking wages etc 11,437 - 11,437 10,839
Maintenance/repairs 4,369 - 4,369 1,989
materials 1,461 1,461 1,613
Electricity and gas 3,122 - 3,122 2,880
water & sewerage 852 - 852 594
Insurance 1,499 - 1,499 1,361
Telephone & broadband 352 - 352 360
ptrinting/ advertising 1,026 - 1,026 376
Licences 1,130 1,130 935
entertainment/gifts 10 10 20
RBL share of rent 150 150 150
Development plan 9,511 - 9,511 17,219
Sub total 34,919 - 34,919 38,336
A4 Asset and investment
purchases, (see table)
COIFCharities Investment 3,000 - - -
- -
Sub total - -
Total payments 37,919 - - 38,336
Net of receipts/(payments) - 2,861 - - - 485
A5 Transfers between funds -
A6 Cash funds last year end 9,025 - 9,510
Cash funds this year end 6,164 - 9,025
**----- End of picture text -----**
CCXX R1 accounts (SS) 05/01/2026 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Treasurer's current
Business call account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
None
**Details**
COIF Charities Investment Fund
**Details**
Woodbury Village Hall
Furniture and fittings
Sound and projection systems
**Details**
None
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,785**
**-**
**4,379**
**-**
**-**
**6,164**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**unrestricted**
**Fund to which**
**asset belongs**
**Cost (optional)**
unrestricted
**-**
unrestricted
**-**
unrestricted
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
Print Name
Mr Pat Browne|**Endowment**
**funds**
**to nearest £**| ||||| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**Current value**
**(optional)**
**Current value**
**(optional)**
**When due**
**(optional)**
Date of
approval
05/01/2026| CCXX R2 accounts (SS) 05/01/2026 2 CCXX R3 accounts ISSI 0510112026 CCXX R4 accounts ISSI 0510112026 CHARITY COMMISSION frolt ENIJLANU ANU WALES Independeiil examinor's report on the accouiits lh• liv•i•••l lof th• y•4r •nd•d Ch•rlty no i 1 IM2JI out on p•g I r•P￿ to truste•8 M my examIna￿n ol t￿ aCc￿ntI ol lh• abov• chanty (It* Trust-) fty the year ended sibilities and As Ihe charily trustees of the Trust. you are responslble lor ihe preparation si• ot report of the accounts In accordance wrth Ihe requirements ol the char￿￿6 Aci 2011 (-the Act-) I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Chafily Commission under section 145(5){b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed telow ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records tatement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete tlie words in the brackets rf they do not apply. Signed: Date: Name: ofessional {s) or body (if any): Address; L¥ CULIJEIY LLOSCL JcrDV$dk Dlsclosure Onl com lete if the examiner needs to hi ht matters of concern (see CC32,