## **ANNUAL REPORT FOR WOODBURY VILLAGE HALL** A **Company Limited by Guarantee no. 08794384, registered charity 1155239** ## **Directors’ Report** **Address** Flower st., Woodbury, Exeter EX5 1LX ## **Names of the charity Directors who manage the charity** Belinda Price Chair Graham Jackson Secretary Pat Browne Treasurer Robin Lennox Booking Secretary David Whitton David Bowers Christine Quantick Julia Thornton The Directors present the annual report together with the financial statements of the Company for the year ended 31 December 2024. Directors of the Company are directors for the purposes of the Companies Act 2006 and also Charity Trustees for the purposes of section 177 of the Charities Act 2011. ## **Structure, governance, management** **Type of governing document** Articles of Association **How the charity is constituted** Company limited by guarantee **Trustee selection method** Elected by members and co-option ## **Objectives and activities** The charitable purposes of the Company are the provision and maintenance of a village hall for the use of the inhabitants of Woodbury, Devon and the surrounding area (“the area of benefit”) without distinction of political, religious or other opinions. ## **Main activities under taken for public benefit** The hall is available for (a) Meetings, lectures and classes, and (b) Other forms of recreation and leisuretime occupation, with the object of improving the conditions of life for the inhabitants in the area of benefit. The above purposes are the Company’s charitable purposes for the purposes of the Charities Act 2011. For as long as the company is a registered charity, its purposes may only be altered with the prior consent of the Charity Commission and in accordance with any conditions attached to such consent. ## **Structure, Governance and Management** The Charity was established under a Declaration of Trust dated 28 November 2013 as an unincorporated association and was registered with the Charities Commission on 8 January 2014. The Charity is managed by the Board of Directors. There must be at least 3 Directors. One third or, if not a multiple of 3, the nearest to one third must retire from office annually in rotation. In selecting individuals for appointment as directors/Trustees, the Directors must have regard to the skills, knowledge and experience needed for the effective administration of the Charity. All Directors give their time freely and no remuneration or expenses were paid in the year. The day to day running and administration of the charity is undertaken jointly by the Directors. ## **Public Benefit Statement** The Directors confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission. The Directors are confident that the aims and objectives of the Charity as set out in the Mission Statement above deliver a clear public benefit to the community. ## **Main achievements in 2024** Hall bookings have been good, with the main hall registering over 50% occupancy. The meeting rooms are frequently empty during the day, which we hope to rectify in 2025 with an advertising initiative. The smaller RBL room has been refurbished with new floor, lighting and decoration. There was a 5% increase in letting revenue to £31468. After the fire officer inspection an upgrade in the fire alarm system was recommended and implemented. For insurance purposes a complete electrical inspection was carried out with a satisfactory outcome. ## **Financial review** There was an increase in rental income to £31468 (an increase of £1400), also grants from Woodbury Parish Council and Devon Communities raised income to £37850, with expenditure of £38300 (£17000 for improvements), giving a small deficit of £450 The Directors wish to use the annual income to improve the hall for the benefit of the whole community, thus reserves are limited to sufficient to cover foreseeable contingencies estimated at £20000. ## Signed Mr. Pat Browne (Treasurer Woodbury Village Hall) 9/01/2025 CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For the period from 0110112024 3111212024 Section A Receipts and payments Unrestricted funds to the nearest Restricted Endowment funds funds to the nearest to the nearest to the nearest Total funds Last year to the nearest £ A1 Re¢eipts grants lettings interest wayleaves Fund raising Flix Donation 5,400 31,468 5,400 31,468 115 16 717 135 20,400 30,011 123 16 1,235 380 16 717 135 Sub total(Gross income for AR) 37,851 37,851 52,165 A2 Asset and Investmenl sales, {see table). Total receipts A3 Pa ments Caretakin wa es etc Maintenancelrepairs materials Electricity and gas water & sewera Insuran Telephone & broadband ptrintingl advertising Licences entertainmentlgifts RBL share of rent Development plan 10,839 1,989 1,613 2,880 594 1,361 360 376 935 20 150 17.219 10,839 1,989 1,613 2,880 594 1.361 360 376 935 20 150 17.219 9,123 2,733 2,559 3,322 594 1,291 893 376 887 75 29.696 Sub total A4 Asset and investment urchases see table COIFCharities Investment Sub total Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end £££ CCXX R1 accounts {SSI 2110112025 Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted funds funds Endowment funds Gategories Details to nearesi£ to nearest £ io nearest £ B1 Cash funds Treasurer's current 1.680 7,345 Business call account Total cash funds 9,025 (agr￿ baLlr￿S ￿ r￿￿pts ￿ pa￿ents (sll Unrestricted funds Restricted funds Endowment funds Details None to neare5t£ to nearest £ to nearest £ B2 Other monetary assets Fund to whlch asset belon Cost loptionall Current Value tional Details COIF Charities Investment Fund B3 Investment assets unrestricted Fund to which asset belon Cost loptionall Current value tional Details Woodbury Village Hall Fumiture and fittings Sound and projeclion systems B4 Assets retained for the charity's own use unrestricted unreslricted unrestricted Fund tc* whlch relai8S Amount due ional When due tional Details None B5 Llabllltles Signed by one or iwo trustees on bghalf of all the trustees Date of roval Signature Print Name Mr Pal Browne 0610112025 CCXX R2 accounts {SSI 2110112025 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Independent Examiner's Report Report to the trusteesl members of Woodbury Village Hall On accounts for the year ended 31112124 Charity no (If any) 1155239 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust-) for the year ended Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carriecl out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charty Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do Aot accord with the accounting records Independent examiner's statement I have no COn￿rnS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rf they do not apply. Signed: Date: Name: Relevant professional qualification(sl or body (if any): Address: IER October 2018