ANNUAL REPORT FOR WOODBURY VILLAGE HALL
A Company Limited by Guarantee no. 08794384, registered charity 1155239
Directors’ Report
Address Flower st., Woodbury, Exeter EX5 1LX
Names of the charity Directors who manage the charity
Belinda Price Chair
Graham Jackson Secretary
Pat Browne Treasurer
Robin Lennox Booking Secretary
David Whitton
David Bowers
Christine Quantick
Julia Thornton
The Directors present the annual report together with the financial statements of the Company for the year ended 31 December 2023. Directors of the Company are directors for the purposes of the Companies Act 2006 and also Charity Trustees for the purposes of section 177 of the Charities Act 2011.
Structure, governance, management
Type of governing document Articles of Association
How the charity is constituted Company limited by guarantee
Trustee selection method Elected by members and co-option
Objectives and activities
The charitable purposes of the Company are the provision and maintenance of a village hall for the use of the inhabitants of Woodbury, Devon and the surrounding area (“the area of benefit”) without distinction of political, religious or other opinions.
Main activities under taken for public benefit
The hall is available for (a) Meetings, lectures and classes, and (b) Other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants in the area of benefit. The above purposes are the Company’s charitable purposes for the purposes of the Charities Act 2011. For as long as the company is a registered charity, its purposes may only be altered with the prior consent of the Charity Commission and in accordance with any conditions attached to such consent.
Structure, Governance and Management
The Charity was established under a Declaration of Trust dated 28 November 2013 as an unincorporated association and was registered with the Charities Commission on 8 January 2014. The Charity is managed by the Board of Directors. There must be at least 3 Directors. One third or, if not a multiple of 3, the nearest to one third must retire from office annually in rotation. In selecting individuals for appointment as directors/Trustees, the Directors must have regard to the skills, knowledge and experience needed for the effective administration of the Charity. All Directors give their time freely and no remuneration or expenses were paid in the year. The day to day running and administration of the charity is undertaken jointly by the Directors.
Public Benefit Statement
The Directors confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission. The Directors are confident that the aims and objectives of the Charity as set out in the Mission Statement above deliver a clear public benefit to the community.
Main achievements in 2023
The hall has been open for normal usage without interruption . There was a steady increase in bookings back to pre pandemics levels at £30000 an increase of £5000 over last year. With efficient management the hall has been used by local groups and individuals for an average of 60 hours per week. There have been significant improvements to the hall, a new hand rail to the steps to car park as advised by fire safety officer, a new sink in the caretakers’ store to enable floor cleaning etc without using kitchen sinks (health and safety), a projection system was fitted in the Du Buisson Room to enable the room to be used for business meetings and teaching. New fire extinguishers were purchased and are in place (as advised by fire safety). Solar panels with battery were fitted in December, to help reduce our carbon footprint and to reduce our electricity payment.
Financial review
There was an increase in rental income to £30011 (an increase of £5000), with grants of £18000 for the solar panels from EDDC and of £2400 from Woodbury Parish Council for caretaker’s sink and Du Buiison Room projector giving an income of over £50000 with general expenditure of £21888 in addition to planned improvements leaving an excess of £582.
The Directors wish to use the annual income to improve the hall for the benefit of the whole community, thus reserves are limited to sufficient to cover foreseeable contingencies estimated at £20000.,
signed
Mr. Pat Browne (Treasurer Woodbury Village Hall) 7/01/2023
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Woodbury Village Hall 1155239
Receipts and payments accounts
For the period
To
from 01/01/2023 31/12/2023
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CC16a
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the to the nearest to the nearest to the nearest to the
nearest £ £ £ £ nearest £
A1 Receipts
grants 20,400 - 20,400 2,667
lettings 30,011 - 30,011 24,932
interest 123 - 123 3
wayleaves 16 - 16 16
Fund raising Flix 1,235 - 1,235 575
Donation 380 - 380 17
insurance claim 922
Sub total (Gross income for
- 52,165 29,132
AR) [ 52,165 ]
58,264
A2 Asset and investment sales,
(see table).
- - - - -
Sub total - - - - -
Total receipts 52,165 - - 52,165 29,132
A3 Payments
Caretaking wages etc 9,123 - 9,123 8,853
Maintenance/repairs 2,733 - 2,733 4,707
materials 2,559 2,559 1,010
Electricity and gas 3,322 - 3,322 3,210
water & sewerage 594 - 594 54
Insurance 1,291 - 1,291 1,240
Telephone & broadband 893 - 893 758
ptrinting/ advertising 376 - 376 418
Licences 887 887 623
entertainment/gifts 9 9 9
rent repaid from 2022 25 25
RBL share of rent 75 75 25
Development plan 29,696 - 29,696 780
Sub total [ 51,583 ] - 51,583 21,687
A4 Asset and investment
purchases, (see table)
COIFCharities Investment - - - - 6,000
- - - -
Sub total - - - 6,000
Total payments 51,583 - - 51,583 27,687
Net of receipts/(payments) 582 - - 582 1,445
A5 Transfers between funds - -
A6 Cash funds last year end 8,928 - 7,483
Cash funds this year end 9,510 - 8,928
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CCXX R1 accounts (SS)
23/01/2024
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories B2 Other monetary assets B3 Investment assets B5 Liabilities Signed by one or two trustees on behalf of all the trustees B4 Assets retained for the charity’s own use B1 Cash funds |
Signature None Treasurer's current Business call account Details Details Total cash funds (agree balances with receipts and payments account(s)) None Details Woodbury Village Hall Furniture and fittings Sound and projection systems Details COIF Charities Investment Fund Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 1,281 - 8,229 - - 9,510 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) unrestricted Fund to which asset belongs Cost (optional) unrestricted - unrestricted - unrestricted - Fund to which liability relates Amount due (optional) - Print Name Mr Pat Browne |
Endowment funds to nearest £ |
| OK | |||
| Endowment funds to nearest £ - Current value (optional) Current value (optional) When due (optional) Date of approval 09/01/2024 |
CCXX R2 accounts (SS)
23/01/2024
2
trUK tINI]LANU AINU VVALtS | repon on Ine accounis Section A Independent Examiner's Report Report to the trusteesl members of Woodbury Village Hall On accounts for the ygar ended 31112123 Charity no (if any) 1155239 Set out on pages I'llfBTr*mwE., til irjrludg thg page YUPTtber¥ol ... I report lo the trustees on my examinalion of the accounts of the above charity (tthe Trust") for Ihe year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (h8 Act.). I report in resped of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in Carrying out my examination, I have followed the applicable Directions given by the Charity Commission under sedion 145{5llb) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below'> in connection with the examination which gives me cause to believe that in, any material respe¢l'. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's 3tstement I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in order lo enable a proper understanding of the accounts to be redched. Please delete the words in the brackets rf they do not apply. Signèd: Date: Nama: Relevant professional qualification(sl or body (if any): Address: Cu CLtse L¥L-rÉt IER October 2018