## **ANNUAL REPORT FOR WOODBURY VILLAGE HALL** A **Company Limited by Guarantee no. 08794384, registered charity 1155239** ## **Directors’ Report** **Address** Flower st., Woodbury, Exeter EX5 1LX ## **Names of the charity Directors who manage the charity** Belinda Price Chair Graham Jackson Secretary Pat Browne Treasurer Robin Lennox Booking Secretary David Whitton David Bowers Christine Quantick Julia Thornton The Directors present the annual report together with the financial statements of the Company for the year ended 31 December 2022. Directors of the Company are directors for the purposes of the Companies Act 2006 and also Charity Trustees for the purposes of section 177 of the Charities Act 2011. ## **Structure, governance, management** **Type of governing document** Articles of Association **How the charity is constituted** Company limited by guarantee **Trustee selection method** Elected by members and co-option ## **Objectives and activities** The charitable purposes of the Company are the provision and maintenance of a village hall for the use of the inhabitants of Woodbury, Devon and the surrounding area (“the area of benefit”) without distinction of political, religious or other opinions. ## **Main activities under taken for public benefit** The hall is available for (a) Meetings, lectures and classes, and (b) Other forms of recreation and leisuretime occupation, with the object of improving the conditions of life for the inhabitants in the area of benefit. The above purposes are the Company’s charitable purposes for the purposes of the Charities Act 2011. For as long as the company is a registered charity, its purposes may only be altered with the prior consent of the Charity Commission and in accordance with any conditions attached to such consent. ## **Structure, Governance and Management** The Charity was established under a Declaration of Trust dated 28 November 2013 as an unincorporated association and was registered with the Charities Commission on 8 January 2014. The Charity is managed by the Board of Directors. There must be at least 3 Directors. One third or, if not a multiple of 3, the nearest to one third must retire from office annually in rotation. In selecting individuals for appointment as directors/Trustees, the Directors must have regard to the skills, knowledge and experience needed for the effective administration of the Charity. All Directors give their time freely and no remuneration or expenses were paid in the year. The day to day running and administration of the charity is undertaken jointly by the Directors. ## **Public Benefit Statement** The Directors confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission. The Directors are confident that the aims and objectives of the Charity as set out in the Mission Statement above deliver a clear public benefit to the community. ## **Main achievements in 2022** After a year of interruptions due to Covid restrictions in 2021 the hall has been open for normal usage from February. Bookings were quick to return to normal and revenue was back to pre pandemics levels at £25000, an increase of £10000 over last year. With efficient management the hall has been used by local groups and individuals for an average of 60 hours per week. During the year one outside door blew off its hinges in a storm resulting in an insurance claim and a new door. Following the jubilee the village was presented with a copy of an original portrait of the Queen painted by a local artist, this was placed in the main hall. Also an exhibition of memorabilia of Rev Keble Martin a former resident of Woodbury was placed in the Du Buisson Room ## **Financial review** There was an increase in rental income to £24932 (an increase of £10000), a Covid grant of £2667, general expenditure of £21688 ensuring an overall excess of £6057. £6000 was invested in COIF accumulation fund, giving a reserve fund of £16368 with CCLA. The Directors wish to use the annual income to improve the hall for the benefit of the whole community, thus reserves are limited to sufficient to cover foreseeable contingencies estimated at £16000. Signed Mr. Pat Browne (Treasurer Woodbury Village Hall) 9/01/2022 **----- Start of picture text -----**
Woodbury Village Hall 1155239
Receipts and payments accounts CC16a
For the period
To
from 01/01/2022 31/12/2022
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the to the nearest to the nearest to the nearest to the
nearest £ £ £ £ nearest £
A1 Receipts
grants 2,667 - 2,667 17,597
lettings 24,932 - 24,932 14,992
interest 3 - 3 1
wayleaves 16 - 16 163
Fund raising Flix 575 - 575 194
Government job retention - - 1,416
Donation 17 - 17
insurance claim 922 922
Sub total (Gross income for
- 29,132 34,363
AR) [ 29,132 ]
68,726
A2 Asset and investment sales,
(see table).
- - - - -
Sub total - - - - -
Total receipts 29,132 - - 29,132 34,363
A3 Payments
Fund raising (Flix) expenditure
- - - 41
Caretaking wages etc 8,853 - 8,853 8,278
Maintenance/repairs 4,707 - 4,707 2,668
materials 1,010 1,010 409
Electricity and gas 3,210 - 3,210 2,007
water & sewerage 54 - 54 360
Insurance 1,240 - 1,240 1,118
Telephone & broadband 758 - 758 753
ptrinting/ advertising 418 - 418 361
Licences 623 623 501
entertainment/gifts 9 9 66
RBL share of rent 25 25 -
Development plan 780 - 780 17,775
Sub total [ 21,687 ] - 21,687 34,337
A4 Asset and investment
purchases, (see table)
COIFCharities Investment 6,000 - - 6,000 10,497
- - - - -
Sub total [ 6,000 ] - - 6,000 10,497
Total payments 27,687 - - 27,687 44,834
Net of receipts/(payments) 1,445 - - 1,445 - 10,471
A5 Transfers between funds - -
A6 Cash funds last year end 7,483 - 17,954
Cash funds this year end 8,928 - 7,483
**----- End of picture text -----**
CCXX R1 accounts (SS) 10/01/2023 1 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B4 Assets retained for the**
**charity’s own use**|**Details**
COIF Charities Investment Fund
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
None
**Details**
Woodbury Village Hall
Furniture and fittings
Sound and projection systems
Treasurer's current
Business call account
**Details**
None
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,822**
**-**
**7,106**
**-**
**-**
**8,928**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**unrestricted**
**16,497**
**Fund to which**
**asset belongs**
**Cost (optional)**
unrestricted
**-**
unrestricted
**-**
unrestricted
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
Print Name
Mr Pat Browne|**Endowment**
**funds**
**to nearest £**| ||||| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**Current value**
**(optional)**
**16,481**
**Current value**
**(optional)**
**When due**
**(optional)**
Date of
approval
09/01/2023| CCXX R2 accounts (SS) 10/01/2023 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts S•cllon A Independent Examinefs Report Report to the trustee￿ ' members of Woodbury Village Hall On accounts for the y8ar ended 31112121 Charity no (if any) 1155239 Set out on pages 1 Ilimmber to Indude the p•ge hum￿15 Of érfdiUoft41 $heei$l I report to the trustees on my examination of th8 accounts of th8 above charity (llhe Trust") for the year ended 31, , ,1$1%( Responsibilities and As the d)arity trustees of the TNst, you are responsibl• for the preparation basis of report of the accounts in accordance with the requiremenls of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charty Commission under section 145(5){b} of the Act. I have Completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me caus8 to believe that in, any material respect: accounting records V￿re not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connedion with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Pleas8 del8te the words in the br8ckets rf they do not 8ppIy. Signed: Date.. Name: Relevant professlonal qualificationls) or body (if any): Addre8S: C O L o£4LY e-K4 iLZ- Section B Disclosure Only Complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity a￿unts. directions and guidance for examiners). IER October 2018