## **ANNUAL REPORT FOR WOODBURY VILLAGE HALL** A **Company Limited by Guarantee no. 08794384, registered charity 1155239** ## **Directors’ Report** **Address** Flower st., Woodbury, Exeter EX5 1LX ## **Names of the charity Directors who manage the charity** Belinda Price Chair Graham Jackson Secretary Pat Browne Treasurer Robin Lennox Booking Secretary Julia Thornton David Bowers Christine Quantick David Whitton The Directors present the annual report together with the financial statements of the Company for the year ended 31 December 2021. Directors of the Company are directors for the purposes of the Companies Act 2006 and also Charity Trustees for the purposes of section 177 of the Charities Act 2011. ## **Structure, governance, management** **Type of governing document** Articles of Association **How the charity is constituted** Company limited by guarantee **Trustee selection method** Elected by members and co-option ## **Objectives and activities** The charitable purposes of the Company are the provision and maintenance of a village hall for the use of the inhabitants of Woodbury, Devon and the surrounding area (“the area of benefit”) without distinction of political, religious or other opinions. ## **Main activities under taken for public benefit** The hall is available for (a) Meetings, lectures and classes, and (b) Other forms of recreation and leisuretime occupation, with the object of improving the conditions of life for the inhabitants in the area of benefit. The above purposes are the Company’s charitable purposes for the purposes of the Charities Act 2011. For as long as the company is a registered charity, its purposes may only be altered with the prior consent of the Charity Commission and in accordance with any conditions attached to such consent. ## **Structure, Governance and Management** The Charity was established under a Declaration of Trust dated 28 November 2013 as an unincorporated association and was registered with the Charities Commission on 8 January 2014. The Charity is managed by the Board of Directors. There must be at least 3 Directors. One third or, if not a multiple of 3, the nearest to one third must retire from office annually in rotation. In selecting individuals for appointment as directors/Trustees, the Directors must have regard to the skills, knowledge and experience needed for the effective administration of the Charity. All Directors give their time freely and no remuneration or expenses were paid in the year. The day to day running and administration of the charity is undertaken jointly by the Directors. ## **Public Benefit Statement** The Directors confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission. The Directors are confident that the aims and objectives of the Charity as set out in the Mission Statement above deliver a clear public benefit to the community. ## **Main achievements in 2021** After a year of enforced closure due to Covid 19 in 2020, it was hoped that the hall would be back to full operation but this did not occur until May 2021. There was a good response from hall users and bookings for the main hall reached 70% occupancy in the autumn. During the closure period there was an opportunity to decorate the main hall, upgrade our fire security systems, replace a defective fire door and improve the lighting both internally and externally. A leaking roof was repaired and all notice boards were refurbished. ## **Financial review** There was an increase in rental income to £15000, back to 50% of pre Covid l income, however government grants of £16097 and a Parish Council grant of £1500 ensured we could balance expenditure. General expenditure of £16562 and planned extra expenditure of £17775 ensured an overall excess of £26 The Directors wish to use the annual income to improve the hall for the benefit of the whole community, thus reserves are limited to sufficient to cover foreseeable problems estimated at £12000 Signed Mr. Pat Browne (Treasurer Woodbury Village Hall) 10/01/2022 **CC16a** **Woodbury Village Hall 1155239 Receipts and payments accounts For the period To from 01/01/2021** 31/12/2021 ## **Woodbury Village Hall 1155239 Receipts and payments accounts** **----- Start of picture text -----**
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the to the nearest to the nearest to the nearest to the
nearest £ £ £ £ nearest £
A1 Receipts
grants 17,597 - 17,597 13,348
lettings 14,992 - 14,992 11,340
interest 1 - 1 18
wayleaves 163 - 163 16
Fund raising Flix 194 - 194 569
Government job retention 1,416 1,416 3,026
Donation - 250
legacy 500
Sub total (Gross income for
- 34,363 29,067
AR) [ 34,363 ]
58,134
A2 Asset and investment sales,
(see table).
- - - - -
Sub total - - - - -
Total receipts 34,363 - - 34,363 29,067
A3 Payments
Fund raising (Flix) expenditure
41 - 41 163
Caretaking wages etc 8,278 - 8,278 8,101
Maintenance/repairs 2,668 - 2,668 2,039
materials 409 409 243
Electricity and gas 2,007 - 2,007 2,020
water & sewerage 360 - 360 935
Insurance 1,118 - 1,118 953
Telephone & broadband 753 - 753 721
ptrinting/ advertising 361 - 361 347
Licences 501 501 1,010
entertainment/gifts 66 66 24
RBL share of rent - - 90
Development plan 17,775 - 17,775 10,852
Sub total [ 34,337 ] - 34,337 27,498
A4 Asset and investment
purchases, (see table)
COIFCharities Investment 10,497 - - 10,497
- - - -
Sub total [ 10,497 ] - - 10,497 -
Total payments 44,834 - - 44,834 27,498
Net of receipts/(payments) - 10,471 - - - 10,471 1,569
A5 Transfers between funds - - -
A6 Cash funds last year end 17,954 - 16,385
Cash funds this year end 7,483 - 17,954
**----- End of picture text -----**
CCXX R1 accounts (SS) 13/01/2022 1 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|Signature
None
Treasurer's current
Business call account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
None
**Details**
Woodbury Village Hall
Furniture and fittings
Sound and projection systems
**Details**
COIF Charities Investment Fund
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**3,380**
**-**
**4,103**
**-**
**-**
**7,483**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**unrestricted**
**Fund to which**
**asset belongs**
**Cost (optional)**
unrestricted
**-**
unrestricted
**-**
unrestricted
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
Print Name
Mr Pat Browne|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**Current value**
**(optional)**
**Current value**
**(optional)**
**When due**
**(optional)**
Date of
approval
10/01/2022| CCXX R2 accounts (SS) 13/01/2022 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent gxaminerfs report on the accounts SeGtion A Independent Examiner's Report R¢port to the tru•le¢sl mambers of Woo(Ibury Village Hall Qn accounts for the yoar endod 31112121 Charity no Ilf anyl 1155239 Set out on page8 ..rfp Trtr.e paF 4+J￿bri* ￿￿￿111[10..1l *¢Bttsi I report lo the trustees on my examination of the accounts of the above charityllhe Trust.) for the year ended _ Rosponsibtlities and As the Charity trustees of the Trust, you a￿ responsible for the preparat￿On basis of report of the accounts in accordance with the requirements of the Charities Act 2011 Ilhe Act.). I r8POrt in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515){bl of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examinalion which gives me cause to b81ieve that in. any material respeGt'. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the a¢counting records Independent examiner's Statement I have no Goncerns and have come across no other matters in connection with the examination to which attenlion should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply, Signed: zz Namo: Relevant professional quallflcatlonls) or body lif any): Address: tIELY 6 &05 LJ Excff-JL b ¥5 i UT- IER October 2018