REGISTERED CHARITY NUMBER: 1155210
REPORT OF THE TRUSTEES AND
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020
FOR
LINCOLNSHIRE WOLDS RAILWAY SOCIETY
Weaver Wroot
28 Dudley Street Grimsby N E Lincolnshire DN31 2AB
LINCOLNSHIRE WOLDS RAILWAY SOCIETY
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 10 |
| Detailed Statement of Financial Activities | 11 | to | 12 |
LINCOLNSHIRE WOLDS RAILWAY SOCIETY
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
The trustees present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
To advance education for public benefit the preservation, maintenance and operation of the preserved heritage railway known as the 'Lincolnshire Wolds Railway'.
Public benefit
In setting our objectives and planning our activities our trustees have given careful consideration to the Charity Commission’s general guidance on public benefit and inparticular to its supplementary public benefit guidance on preservation and conservation.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The trustees work closely with the directors of the Great Northern and East Lincolnshire Railway Limited, who operate the Lincolnshire Wolds Railway, to identify any work, projects or other activities that can be undertaken to improve, maintain or promote the railway and it's facilities.
These are then achieved through donations made from the charity's income and/or through the use of volunteer time from the trustees and members of the charity.
Charitable activities undertaken at the heritage railway during the year have included donations towards construction materials for the extension of the trackbed towards Louth, a destination on this route originally. This is part of a larger project called 'Tracks to Louth'. Work on this project has been aided by a sizeable donation received by the charity during this year specifically towards this cause. The charity continues to have responsibility for fundraising for and administering this project.
FINANCIAL REVIEW
Reserves policy
The charity has no regular ongoing financial commitments and therefore does not need to retain a specific level of reserves.
Since its inception in 2013 the charity has seen significant increases in its income and fundraising continues to be a priority. During the year the charity's principal fundraising activities were the '200 Club', car boot sales and selling of the Society's books.
During the 2017 year the trustees completed a review of the charity assets and noted that assets donated to the charity over a number of years had not been reflected in the financial statements.
The trustees arranged for an independent valuer to inspect and value the assets. The assets were included as additions during the year at retail value of £104,900 with a corresponding entry being included in donations.
Reserves available for future projects total £140,196 of which £22,163 are restricted and relate to the Tracks to Louth Appeal.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Recruitment and appointment of new trustees
The existing trustees are permitted to appointment any person willing to act as a trustee during the year, subject to the maximum number of trustees. To be eligible for election at the AGM the charity must be given prior notice which is signed by a member entitled to vote and also by the proposed trustee showing their willingness to be appointed.
All trustees are required to retire at the AGM following their appointment but are eligible for re-election at the same AGM.
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LINCOLNSHIRE WOLDS RAILWAY SOCIETY
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
STRUCTURE, GOVERNANCE AND MANAGEMENT
Organisational structure
Under the rules of it's constitution the charity is required to have a minimum of three trustees and a maximum of 20. From these trustees the charity is also required to appoint a Chair, a Secretary and a Treasurer. Only a person who is a member of the charity can be elected as a trustee.
The elected trustees are known as the committee and are responsible for the management and administration of the charity.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1155210
Principal address
2 Yarborough Close Holton le Clay Grimsby N E Lincolnshire DN36 5ET
Trustees
N R Ventham Treasurer M Lynn J E Mimmack Secretary M Newham L H Penn Chairman G Arnold M J Bellini A Holmes M Chapman D C Gilmour (appointed 19.7.20) Mrs J K Coe (appointed 18.7.20)
Independent Examiner
Weaver Wroot 28 Dudley Street Grimsby N E Lincolnshire DN31 2AB
Approved by order of the board of trustees on 13 October 2021 and signed on its behalf by:
N R Ventham - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LINCOLNSHIRE WOLDS RAILWAY SOCIETY
Independent examiner's report to the trustees of Lincolnshire Wolds Railway Society
I report to the charity trustees on my examination of the accounts of Lincolnshire Wolds Railway Society (the Trust) for the year ended 31 December 2020.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Scott Nixon F.C.C.A. Weaver Wroot 28 Dudley Street Grimsby N E Lincolnshire DN31 2AB
13 October 2021
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LINCOLNSHIRE WOLDS RAILWAY SOCIETY
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| 2020 Unrestricted Restricted Total fund funds funds Notes £ £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 36,107 27,501 63,608 Other trading activities 2 4,776 - 4,776 Total 40,883 27,501 68,384 EXPENDITURE ON Raising funds 3,530 13,294 16,824 Charitable activities General Activities 35,901 - 35,901 Total 39,431 13,294 52,725 NET INCOME/(EXPENDITURE) 1,452 14,207 15,659 RECONCILIATION OF FUNDS Total funds brought forward 116,581 7,956 124,537 TOTAL FUNDS CARRIED FORWARD 118,033 22,163 140,196 |
2019 Total funds £ 53,327 3,732 57,059 2,249 59,472 61,721 (4,662) 129,199 124,537 |
|---|---|
The notes form part of these financial statements
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LINCOLNSHIRE WOLDS RAILWAY SOCIETY
BALANCE SHEET 31 DECEMBER 2020
| Unrestricted Restricted fund funds Notes £ £ FIXED ASSETS Tangible assets 5 99,328 - CURRENT ASSETS Stocks 6 4,867 - Cash at bank and in hand 13,838 22,163 18,705 22,163 NET CURRENT ASSETS 18,705 22,163 TOTAL ASSETS LESS CURRENT LIABILITIES 118,033 22,163 NET ASSETS 118,033 22,163 FUNDS 7 Unrestricted funds Restricted funds TOTAL FUNDS |
2020 Total funds £ 99,328 4,867 36,001 40,868 40,868 140,196 140,196 118,033 22,163 140,196 |
2019 Total funds £ 101,946 3,847 18,744 |
|---|---|---|
| 22,591 | ||
| 22,591 | ||
| 124,537 | ||
| 124,537 | ||
| 116,581 7,956 |
||
| 124,537 |
The financial statements were approved by the Board of Trustees and authorised for issue on 13 October 2021 and were signed on its behalf by:
N R Ventham - Trustee
The notes form part of these financial statements
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LINCOLNSHIRE WOLDS RAILWAY SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Plant and machinery | - | 20% on reducing balance and 2.5% on cost |
|---|---|---|
| Fixtures and fittings | - | 20% on reducing balance and 10% on reducing balance |
| Computer equipment | - | 25% on cost |
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
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LINCOLNSHIRE WOLDS RAILWAY SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 2020 | 2019 | |
| £ | £ | |
| Sales of books | 4,776 | 2,928 |
| Car Boots | - | 804 |
| 4,776 | 3,732 |
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2020 nor for the year ended 31 December 2019.
4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted Restricted fund funds £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 28,641 24,686 Other trading activities 3,732 - Total 32,373 24,686 EXPENDITURE ON Raising funds 2,249 - Charitable activities General Activities 42,742 16,730 Total 44,991 16,730 NET INCOME/(EXPENDITURE) (12,618) 7,956 RECONCILIATION OF FUNDS Total funds brought forward 129,199 - TOTAL FUNDS CARRIED FORWARD 116,581 7,956 |
Total funds £ 53,327 3,732 57,059 2,249 59,472 61,721 (4,662) 129,199 124,537 |
|---|---|
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LINCOLNSHIRE WOLDS RAILWAY SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
5. TANGIBLE FIXED ASSETS
| Plant and machinery £ COST At 1 January 2020 109,294 Additions 500 At 31 December 2020 109,794 DEPRECIATION At 1 January 2020 7,709 Charge for year 3,067 At 31 December 2020 10,776 NET BOOK VALUE At 31 December 2020 99,018 At 31 December 2019 101,585 |
Fixtures and Computer fittings equipment £ £ 725 395 - - 725 395 364 395 51 - 415 395 310 - 361 - |
Totals £ 110,414 500 |
|---|---|---|
| 110,914 | ||
| 8,468 3,118 |
||
| 11,586 | ||
| 99,328 | ||
| 101,946 |
During a previous year the trustees completed a review of the charity assets and noted that assets donated to the charity over a number of years had not been reflected in the financial statements.
The trustees arranged for an independent valuer to inspect and value the assets. The assets were included as additions during that year at retail value with a corresponding entry being included in donations.
6. STOCKS
7.
| Stocks MOVEMENT IN FUNDS Unrestricted funds General fund Restricted funds Making Tracks for Louth TOTAL FUNDS |
2020 2019 £ £ 4,867 3,847 Net movement At At 1.1.20 in funds 31.12.20 £ £ £ 116,581 1,452 118,033 7,956 14,207 22,163 124,537 15,659 140,196 |
2020 2019 £ £ 4,867 3,847 Net movement At At 1.1.20 in funds 31.12.20 £ £ £ 116,581 1,452 118,033 7,956 14,207 22,163 124,537 15,659 140,196 |
2019 £ 3,847 |
|---|---|---|---|
| 140,196 |
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LINCOLNSHIRE WOLDS RAILWAY SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
7. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 40,883 | (39,431) | 1,452 |
| Restricted funds | |||
| Making Tracks for Louth | 27,501 | (13,294) | 14,207 |
| TOTAL FUNDS | 68,384 | (52,725) | 15,659 |
| Comparatives for movement in funds | |||
| Net | |||
| movement | At | ||
| At 1.1.19 | in funds | 31.12.19 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 129,199 | (12,618) | 116,581 |
| Restricted funds | |||
| Making Tracks for Louth | - | 7,956 | 7,956 |
| TOTAL FUNDS | 129,199 | (4,662) | 124,537 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 32,373 | (44,991) | (12,618) |
| Restricted funds | |||
| Making Tracks for Louth | 24,686 | (16,730) | 7,956 |
| TOTAL FUNDS | 57,059 | (61,721) | (4,662) |
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LINCOLNSHIRE WOLDS RAILWAY SOCIETY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
7. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Making Tracks for Louth TOTAL FUNDS |
Net movement At At 1.1.19 in funds 31.12.20 £ £ £ 129,199 (11,166) 118,033 - 22,163 22,163 129,199 10,997 140,196 |
Net movement At At 1.1.19 in funds 31.12.20 £ £ £ 129,199 (11,166) 118,033 - 22,163 22,163 129,199 10,997 140,196 |
|---|---|---|
| 140,196 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 73,256 | (84,422) | (11,166) |
| Restricted funds | |||
| Making Tracks for Louth | 52,187 | (30,024) | 22,163 |
| TOTAL FUNDS | 125,443 | (114,446) | 10,997 |
8. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2020.
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LINCOLNSHIRE WOLDS RAILWAY SOCIETY
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Membership | 5,705 | 5,601 |
| Donations | 50,303 | 29,332 |
| 200 Club (Transport) | 578 | 1,232 |
| Raffle | - | 5,486 |
| Coach trips | 7,022 | 11,676 |
| 63,608 | 53,327 | |
| Other trading activities | ||
| Sales of books | 4,776 | 2,928 |
| Car Boots | - | 804 |
| 4,776 | 3,732 | |
| Total incoming resources | 68,384 | 57,059 |
| EXPENDITURE | ||
| Other trading activities | ||
| Opening stock | 3,847 | 3,376 |
| Purchases | 17,844 | 2,720 |
| Closing stock | (4,867) | (3,847) |
| 16,824 | 2,249 | |
| Charitable activities | ||
| Donations | 18,852 | 39,498 |
| Raffle | 320 | 590 |
| Printing, postage & stationery | 2,566 | 1,013 |
| Coach trips | 7,450 | 11,743 |
| Sundries | 63 | 73 |
| Repairs and Renewals | 2,647 | 2,418 |
| Plant and machinery | 3,067 | 3,105 |
| Fixtures and fittings | 51 | 60 |
| Computer equipment | - | 41 |
| 35,016 | 58,541 | |
| Support costs | ||
| Management | ||
| Light and heat | 285 | 331 |
| Governance costs | ||
| Accountancy and legal fees | 600 | 600 |
This page does not form part of the statutory financial statements
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LINCOLNSHIRE WOLDS RAILWAY SOCIETY
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Total resources expended | 52,725 | 61,721 |
| Net income/(expenditure) | 15,659 | (4,662) |
This page does not form part of the statutory financial statements
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