REGISTERED COMPANY NUMBER: 8196049 (England and Wales) REGISTERED CHARITY NUMBER:
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020
FOR REPTON MANOR NURSERY
McCabe Ford Williams Chartered Accountants Invicta Business Centre Monument Way Orbital Park Ashford Kent TN24 0HB
REPTON MANOR NURSERY
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 11 |
| Detailed Statement of Financial Activities | 12 |
REPTON MANOR NURSERY
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
OBJECTIVES AND ACTIVITIES
Objectives and aims
To enhance the development and education of children primarily under statutory school age in particular but not exclusively by:
i) offering appropriate play, education and care facilities and training courses, and by
ii) creating a happy and caring and inclusive environment in which children can explore and develop and to nurture their self esteem, and
iii) work alongside parents and prepare them for transition to school.
Public benefit
The Trustees have had due regard for the Charity Commission's guidance on public benefit.
ACHIEVEMENT AND PERFORMANCE Charitable activities
The company was formed in August 2012 and after commencing operations in April 2013 the Charity Commission granted registration on 7 January 2014.
FINANCIAL REVIEW
Financial position
The results for the year and the financial position of the charity are as shown in the annexed financial statements. The accounts show a net deficit for the year of £7,832 (2019: deficit of £1,428) leaving a carry forward of £99,525 (2019: £107,357).
We started September with all of our nursery full, each session running with 24 children. We had a healthy waiting list ready to fill any spaces that arose and the nursery was running really well with children developing and enjoying learning through play.
In March, when it was announced that we were going into a national lockdown due to Covid 19 and that schools and nurseries should only remain open to vulnerable and key worker children everything changed. We approached all of our parents to establish who were the key worker children and whether their parents would like childcare while they were working. At this time no parents expressed that they would like to send their children to nursery due to the risk of Covid 19. We created a priority list of children who would need spaces in case the circumstances changed. The nursery then closed for the rest of March, April and May. During this time, we kept in touch with parents to offer support and check whether they needed help with childcare. We were able to claim KCC funding as we were acting under their guidance and all fees were refunded to parents. We were able to make use of the furlough scheme during April and May claiming 19% which was the same as the percentage of fee income versus funded paying income that we lost as we were not open during those months.
In April, our apprentice successfully completed their Level 2 training with us and has now moved onto another nursery to complete her Level 3. We wish her the best of luck for the future.
In June, we reopened the nursery with two bubbles running on separate days. Each bubble had three members of staff and twelve children, running with a maximum of eight children per session. The bubbles ran from a Wednesday to Tuesday, five days in a row, which worked out as three days one week and then two days the next week on a rolling basis. We prioritized the children that were in the bubbles by welcoming all the vulnerable and key worker children. Some parents did not want their children to return to nursery due to the risk of Covid 19. During this time, we were able to claim our funding from KCC as we were running under their guidance. We refunded all the paying sessions back to parents for the sessions they were not using which lead to us making a loss during June and July.
Reserves policy
The company will monitor its funds on a regular basis and will look to maintain at least six months of its annual running costs in reserve on an ongoing basis.
Page 1
REPTON MANOR NURSERY
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
The policy of the charity is to appoint trustees from the following positions within the school: Head Teacher, Deputy Head Teacher, Early Years Co-ordinator and Business Manager.
Organisational structure
Leadership and Management
In July, we welcomed our new director James Kilduff. James joined our director team with experience working in early years as he is a Year R teacher and Phase Leader for Repton Manor Primary School.
Our nursery manager, Eleanor Brooks resigned due to health conditions in July and finished working with us in the beginning of September 2020. We were able to successfully recruit a new manager, Charlotte White, who will be starting on the 1st September 2020. We are looking forward to the nursery re opening in September with each session filled with children and have updated Covid 19 risk assessment in accordance to government guidelines in place to keep everyone as safe as possible.
Teaching, learning and assessment
Education has high priority in this nursery, due partly to our close links with the school on site and the fact we are led by a teacher. We make links with all receiving primary schools, but have especially strong links with school on site, to which most of the children go. Sadly due to Covid 19 restrictions we have been unable to visit the school as we have every other year. Our annual conversation confirmed that both our development points from Ofsted have been well-addressed. We have continued to embed both areas but it was good to have external confirmation that these areas are developing effectively. This year we have been unable to fund raise any extra money as we have in previous years due to Covid 19 restrictions.
We are still gaining technical experience around the app we are using for the children's Learning Journeys. As the nursery has been closed for some time it has been a good platform from which to communicate with parents and keep them up-to date with what is happening within the nursery.
The manager is still leading the Ashford Early Years Collaboration and we are benefiting from the paid training we can access from the collaboration for example Food safety, first aid etc.
Staff have found this highly effective and a time-saver and the parents have given very positive feedback. Parents now have more information and more immediate feedback than when we had paper-based journeys.
Personal Development, behaviour and welfare
Due to Covid 19 and following government guidance the nursery closed for 3 months of the academic year. When the nursery was able to reopen in June with a limited amount of children, the nursery team concentrated on children's well-being and rebuilding relationships with their key children. As the nursery environment had changed somewhat- less resources for children to access, small rooms within the nursery out of bounds, lots of hand washing/cleaning procedures in place the children needed time to settle back into nursery life. The children once settled were encouraged to be independent in order to aid their transition to school for example attend to their own personal caredressing and undressing, recognising their names, feeling confident when talking to peers and other adults. During the time the nursery was closed staff updated training which included range of safeguarding courses. The setting has 3 Designated Safeguarding Leads (DSL) with the manager being over all responsible and the other two members of staff deputising in her absence.
Outcomes for children
Due to Covid 19 restrictions as previously mentioned the nursery was closed from March - May 2020 meaning that all children were not able to attend nursery. When we reopened in June not all children attended and we were restricted as to the number of children we could provide education and care for. As a nursery we decided to put the children's best interests first and focus
on children's mental/physical well-being due to the usual circumstances of living through a global pandemic. The government has paused all assessments and tests throughout the whole education system and as such it would be unfair to score the children's levels of development throughout the past academic year.
Looking to the future
A new manager has been appointment and is due to start in September 2020. She is proficient in our new app for Children's Learning Journeys so she will be able to get the best and train staff on how to best utilise the new app. It looks as if the Covid 19 pandemic is set to worsen as we reach winter months as such the nursery may be forced to close again for a period of time or close due to Covid 19 cases. In order to still offer a service to our children and parents we will explore the possibility of online learning. The new manager Charlotte is in the process of completing indoor/outdoor environmental audits these will help form an action plan for September 2020 onwards.
Induction and training of new trustees
New Trustees will be trained by existing Trustees. It is anticipated that these positions will not change very often.
Page 2
REPTON MANOR NURSERY
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 8196049 (England and Wales)
Registered Charity number
Registered office
Unit 1 Invicta Business Centre Monument Way Orbital Park Ashford Kent TN24 0HB
Trustees
MR M D Rawling (resigned 31.12.20) Miss V Reeves Mrs S E Moss (resigned 26.1.21) Mrs L Green J O Kilduff (appointed 18.9.20)
Independent Examiner
B W Wright Esq McCabe Ford Williams Chartered Accountants Invicta Business Centre Monument Way Orbital Park Ashford Kent TN24 0HB
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on 30 April 2021 and signed on its behalf by:
Miss V Reeves - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF REPTON MANOR NURSERY
Independent examiner's report to the trustees of Repton Manor Nursery ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2020.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
B W Wright Esq McCabe Ford Williams Chartered Accountants Invicta Business Centre Monument Way Orbital Park Ashford Kent TN24 0HB
Date: .............................................
Page 4
REPTON MANOR NURSERY
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 AUGUST 2020
| 2020 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Charitable activities Income from charitable activities 136,426 Other trading activities 3 994 Investment income 4 134 Total 137,554 EXPENDITURE ON Charitable activities Operation of the nursery 145,386 NET INCOME/(EXPENDITURE) (7,832) RECONCILIATION OF FUNDS Total funds brought forward 107,357 TOTAL FUNDS CARRIED FORWARD 99,525 |
2019 Total funds £ 143,915 679 165 144,759 146,187 (1,428) 108,785 107,357 |
|---|---|
The notes form part of these financial statements
Page 5
REPTON MANOR NURSERY
BALANCE SHEET 31 AUGUST 2020
| 2020 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 8 - CURRENT ASSETS Stocks 9 49 Cash at bank and in hand 104,440 104,489 CREDITORS Amounts falling due within one year 10 (4,964) NET CURRENT ASSETS 99,525 TOTAL ASSETS LESS CURRENT LIABILITIES 99,525 NET ASSETS 99,525 FUNDS 11 Unrestricted funds 99,525 TOTAL FUNDS 99,525 |
2019 Total funds £ 1,754 98 128,455 128,553 (22,950) 105,603 107,357 107,357 107,357 107,357 |
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2020.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2020 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
REPTON MANOR NURSERY
BALANCE SHEET - continued 31 AUGUST 2020
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 30 April 2021 and were signed on its behalf by:
L Green - Trustee
V Reeves - Trustee
J O Kilduff - Trustee
The notes form part of these financial statements
Page 7
REPTON MANOR NURSERY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020
1. STATUTORY INFORMATION
Repton Manor Nursery is a charitable company, limited by guarantee, registered in England and Wales. The Charity's registered number and registered office address can be found in the report of the Trustees within the reference and administration details.
2. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Improvements to property - 33% on a straight line basis Plant and machinery - 33% on a straight line basis Computer equipment - 33% on a straight line basis
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Debtors and creditors receivable / payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
Page 8
continued...
REPTON MANOR NURSERY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020
3. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 2020 | 2019 | |
| £ | £ | |
| Fundraising events | 994 | 679 |
| INVESTMENT INCOME | ||
| 2020 | 2019 | |
| £ | £ | |
| Deposit account interest | 134 | 165 |
| NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | ||
| 2020 | 2019 | |
| £ | £ | |
| Depreciation - owned assets | 1,754 | 1,971 |
| Independent examiner's fee | 500 | 500 |
| Other fees paid to the independent examiner | 292 | 371 |
4. INVESTMENT INCOME
5. NET INCOME/(EXPENDITURE)
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2019 nor for the year ended 31 August 2018.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2019 nor for the year ended 31 August 2018.
7. STAFF COSTS
The average monthly number of employees during the year was as follows:
| 2020 | 2019 | |
|---|---|---|
| All staff | 10 | 11 |
No employees received emoluments in excess of £60,000.
8.
TANGIBLE FIXED ASSETS
| TANGIBLE FIXED ASSETS | ||||
|---|---|---|---|---|
| Improvements | ||||
| to | Plant and | Computer | ||
| property | machinery | equipment | Totals | |
| £ | £ | £ | £ | |
| COST | ||||
| At 1 September 2019 and 31 August 2020 | 28,587 | 4,044 | 4,557 | 37,188 |
| DEPRECIATION | ||||
| At 1 September 2019 | 27,052 | 3,834 | 4,548 | 35,434 |
| Charge for year | 1,535 | 210 | 9 | 1,754 |
| At 31 August 2020 | 28,587 | 4,044 | 4,557 | 37,188 |
| NET BOOK VALUE | ||||
| At 31 August 2020 | - | - | - | - |
| At 31 August 2019 | 1,535 | 210 | 9 | 1,754 |
Page 9
continued...
REPTON MANOR NURSERY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020
| 9. STOCKS Finished goods 10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR PAYE & NI Accruals & deferred income 11. MOVEMENT IN FUNDS At 1.9.19 £ Unrestricted funds General fund 107,357 TOTAL FUNDS 107,357 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 137,554 TOTAL FUNDS 137,554 Comparatives for movement in funds At 1.9.18 £ Unrestricted funds General fund 108,785 TOTAL FUNDS 108,785 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 144,759 TOTAL FUNDS 144,759 |
2020 2019 £ £ 49 98 2020 2019 £ £ 2,047 1,378 2,917 21,572 4,964 22,950 Net movement At in funds 31.8.20 £ £ (7,832) 99,525 (7,832) 99,525 Resources Movement expended in funds £ £ (145,386) (7,832) (145,386) (7,832) Net movement At in funds 31.8.19 £ £ (1,428) 107,357 (1,428) 107,357 Resources Movement expended in funds £ £ (146,187) (1,428) (146,187) (1,428) |
|---|---|
Page 10
continued...
REPTON MANOR NURSERY
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2020
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2020.
Page 11
REPTON MANOR NURSERY
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2020
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Other trading activities | ||
| Fundraising events | 994 | 679 |
| Investment income | ||
| Deposit account interest | 134 | 165 |
| Charitable activities | ||
| Session fees | 33,636 | 45,555 |
| KCC Funding | 98,901 | 98,360 |
| Ashford Early Years donation | 660 | - |
| Coronavirus Job Retention Scheme | 3,229 | - |
| 136,426 | 143,915 | |
| Total incoming resources | 137,554 | 144,759 |
| EXPENDITURE | ||
| Charitable activities | ||
| Wages | 114,502 | 108,099 |
| Pensions | 3,124 | 2,300 |
| Lunches and snacks | 2,276 | 4,699 |
| Resources and toys | 2,265 | 4,429 |
| Running costs | 1,785 | 1,680 |
| Rent and rates | 11,517 | 12,125 |
| Property and garden maintenance | 2,902 | 6,426 |
| Insurance | 479 | 479 |
| Training | 825 | 281 |
| Telephone | 205 | 200 |
| Postage and stationery | 441 | 553 |
| Regulatory costs | 70 | 70 |
| Accountancy | 792 | 852 |
| Subscriptions | 1,500 | 1,588 |
| Sundries | 948 | 435 |
| 143,631 | 144,216 | |
| Support costs | ||
| Other | ||
| Depreciation of tangible fixed assets | 1,755 | 1,971 |
| Total resources expended | 145,386 | 146,187 |
| Net expenditure | (7,832) | (1,428) |
This page does not form part of the statutory financial statements
Page 12