## **CHAIR’S REPORT TO THE ANNUAL GENERAL MEETING OF - - ST DREAM A WAY FOR THE YEAR ENDING 31 DECEMBER 2021** ## **(PRESENTED AT THE AGM ON MONDAY 8TH AUGUST 2022)** ## **1. WELCOME** **I would like to formally welcome the Trustees to the Annual General Meeting of Dream-A-Way for the year end 31[st] December 2021** **During these strange times as we hopefully reach the end of a Worldwide Pandemic the trustees have agreed to again hold the AGM following their quarterly meeting** **The Management Committee have been contacted for their input or comments regarding this AGM** ## **2. 2021 SUMMARY** ## **2021 was Dream-A-Way’s 28th year** **Generally it was another tough financial year but through the hard work and dedication of the “Dream Team” we continued to make great progress with our fundraising and income, which has reached another staggering total to be announced by our treasurer of** ## **£86,594 for 2021 – this brings our total to a staggering £2,625,535** **Dream-A-Way continue to raise huge amounts of money as we race towards our third million pounds of fundraising** **In 1994, our first year, we raised £10,063.18 which just shows how incredibly we have progressed each year** **This achievement is even more amazing when you stop to consider that everyone involved with Dream-A-Way remain happy to be true, unpaid** Patron: Sir John S Evans OstJ QPM DL LL.B | President: Nigel Mansell CBE | Chair / Trustee: Jeff Merrett MBE Trustees: Gill Freeman | Darren Galliford | Tony Johnson I Paula Stacey Charitable Incorporated Organisation. Registered Charity No.1155175 66, Bishops Way EXETER EX2 7PF info@dream-a-way.org | www.dream-a-way.org ## **volunteers, in every sense of the word …no honorarium …no wages ... no expenses but still very professional** **Everyone’s hard work has ensured our continued success and this has meant we have been able to support more deserving local people to take an outing, caravan holiday or a grant towards their dream trip.** **Our holiday grants and caravan fleet continue to increase and ensure many local people receive the benefit of some quality holiday time** **In 1999 we purchased our first caravan at Sandy Bay** **By 2021 we owned 9 luxury holiday homes at Sandy Bay – valued at more than £350,000** **During the 2021 season our caravan fleet was kept in immaculate condition thanks to our stalwart team of volunteers:** **Vicky Roberts, Amanda Reddin, Paula Stacey, Shelley Potter, Karen Jones and Daryn Liddel** **On behalf of Dream-A-Way, I would like to formally record our grateful thanks to them all for their hard work, loyalty and dedication** **The statistics undoubtedly prove that our caravans are greatly needed and appreciated by our clients** **There were 39 guests in our caravan during 1999 during 2021 another 964 guests had a week’s break in one of our caravan fleet which brings the total number of guests to 15,103 in the first 24 years … now that really is quite amazing** **The statistics for our holiday grants show a reduced amount due to Covid with a spend on holiday grants during 2021 of £5,111 which is an average of £730 per grant** **.…...that is a lot of money, a lot of grants, a lot of caravan holidays and a lot of very happy, local people** ## **3. ONGOING STRATEGIC PLANNING** **It is a major role of the trustees and management committee of Dream-A-Way to ensure that we continue to maintain a strategic over view of both our fundraising and spending activities.** Charitable Incorporated Organisation 1155175 **It is imperative that we regularly look at ourselves and undertake periodic skills audits of our team to ensure that we maintain an efficient and fit for purpose group ...** **From our President and Patron through to our Vice Presidents, Trustees and Management Committee** **To progress this we have again added to our team and undertaken several role changes within both the management committee and board of trustees, in an effort to match individual volunteers to roles that fit their experiences and abilities** **The outcome, I believe, is a stronger and more transparent group fit to continue to manage Dream-A-Way for both the present and the future** **The workloads remain high, yet all of the Trustees, the management committee, volunteers and supporters continue to work tirelessly as a united team, on all aspects of Dream-A-Way as we continue to develop and consolidate** ## **4. 2021 HIGHLIGHTS** **There were once again, many exciting highlights during 2021 to list them all here, but I would just like to mention a few** **Dream-A-Way has been so proud to continue as charity partner to the fantastic HMS DEFENDER one of Britain’s top warships.** **Our association with the Captain and Ship’s Company was further strengthened during another successful year and we all look forward to working with them all for years ahead** **Dream-A-Way were proud to have been chosen as the Charity of the Year for the Mayor of Okehampton – Councillor Robert Tolley** **Special mention for Shelley Potter who has not only continued increasing the revenue from collection pots she has also been very successful with chasing grants from both local and national companies – keep up the good work Shelley** **I am also delighted that Dream-A-Way has again been chosen as one of the designated charities supported by the Exeter Foundation which has helped increase our profile and allow us to share in the terrific success of the Exeter Chiefs** **With special mention of Mike Rock who has taken on a massive role on match days and has delivered over and above – thanks Mike** ## **5. THE DREAM-A-WAY FUTURE** Charitable Incorporated Organisation 1155175 **The future is definitely bright as we enter 2022 .... our 29th year and lots of exciting plans ahead** **The Chairman’s report to the Annual General Meeting usually includes thanks to many volunteers and supporters for their dedication throughout the year but once again I am going to break slightly with this tradition** **I ask each and every one of you to look at what WE have ALL achieved during the years of Dream-A-Way** **ALL of you have helped to make Dream-A-Way the success it is today** **Together we will continue to improve and strengthen to ensure that we help even more local people to enjoy holiday experiences they could not afford without our help** **Dream-A-Way Volunteer Team continue to secure their rewards from the miles of smiles of those we help** **It has been an honour to be the Chair of Dream-A-Way over the first 28 years and to be in the position to try to make a difference and believe me, what we all do, is appreciated by a large number of people throughout our community.** **We really do make a huge difference** ## **….and finally** **I will be honoured to continue as the Chair of Dream-A-Way CIO …not only officially the Best Loved Charity in Exeter but probably the Best Charity in the World!** **Into our 29th year -** **I will again ensure that we maintain our high standards and build on our already established strong position throughout Devon, as we continue the progress of Dream-A-Way - Charitable Incorporated Organisation 1155175.** **I will continue to lead from the front, as we take Dream-A-Way forward together for another year, with imagination, vision and ambition, whilst maintaining a smile and a sense of humour** **I will endeavour to help more families and individuals to enjoy that special outing, caravan holiday at the Devon seaside or offer grants towards their dream holiday throughout the World, above all I will continue to do this and .........** ## **Keep smiling** Charitable Incorporated Organisation 1155175 ## **Jeff MERRETT MBE Chair** **8[th] August 2022** Charitable Incorporated Organisation 1155175 ## **TREASURER’S AGM REPORT FOR YEAR ENDED 31/12/21** 2021 saw a steady & solid year financially for DAW, especially given the ongoing impact of Covid on both our operations & fundraising. On the face of it, overall income appears approx. £20,000 down at £86,000. However, the prior year saw an exceptional £20,000 donation from Bourne Leisure so, in reality, our overall income was flat. Within this, while general fundraising was lower for reasons already highlighted, income from our caravans was up 82% to approx. £64,000 due to the high demand & increased prices. On the other side of the coin, our operating costs were very well controlled. While caravan costs were slightly higher, this purely reflects the slightly longer season we enjoyed as compared to 2020, and is more than offset by the enhanced income discussed earlier Holiday grants remain at a low level with only £5,000 in 2021, due to lower demand for overseas holidays & refunds from previous years, both due to CV. However, we are delighted this trend has reversed in 2022, as we have already made over £11,000 of grants in the first 6 months, Depreciation is also slightly higher this year due to the latest addition. All this combined results in a small net deficit of £3,837 for the year, which is comfortably met from our resources & still leaves a strong balances sheet with net assets of £429,000 including cash reserves of £206,000. Of this, £55,000 is our general reserve & we have also informally ring-fenced the £40,000 raised in 2019 from caravan sales, to ensure they can only be used towards future caravan purchases. This means that we are currently carrying over £100,000 of surplus cash, a strong position to have but we need to bear in mind this could be scrutinised by the Charity Commission. Overall, a solid year in which we should be proud given the prevailing circumstances. Well done everyone & I am delighted to recommend the Accounts to the AGM for approval. REiasfw CHARITY NUMBEK. 1155175 SPF Acc￿￿￿￿ Ltd Unit 14 tAJrKhidffKk Barton DMmwA.Wryao forthe Yew Ended 31 Dec•nber 1021 Report of the Tn lTrJependent ExamiMrfs Report Statement of FinarKial Activib BalaKe Sheei 4t05 Notes to the FinxKial Slateff*nts 6t08 Detsil￿ Statert*rt of KnBncial Acbvit 9tolO The trustees present their rewn the finar￿1 statements of dwrity the year w*Jed 31 December 202L The tNstees have adopt*d the proVi￿Or￿ of the Statement of Rec£xnrr*rKW Practice ISORP) 'Accounting and Reporting by Charittes, iswed in March 2(KlS. IIS5175 66 Bishops Way Exeter Devon EX2 7PF J Merrett Mrs G Freeman D Galliford A Johnson Mrs Pstscry SPF Accountancy Ltd Unit 14 Dunchideock Barton Ounchid Exeter EX2 9UA Gov•rnlng docum•nt The charty is C(Mitrolled by fts goNYmKWJ docurr*nL a deed of tru5L *xI con5titits an incorporated dmrity. The trustees hwe • to ithnvfy and the iisks to wthich the is to ensure appropriate ON BEHALF OF THE BOARTr. D Gaifrford- Trustee I reiKrt on th• accounts for the yw ernled 31 Deceth1121 set out on pages to eight The Iwstees are resportsible for the preparati(m of the The trustees comider that an ￿dit is not required for this year {under Section 144Q) of the Cl4rities kt 2011 {the 2011 Act)) and that an independent examin*ion 15 required. It is my respowtmlity to: examinè the accounts under Seciion 145 of the 2011 Ad to follow the procedu￿$ laid dry*n in the General Directi￿ the Chaiity CLVnm￿￿)n (under SecN)n 1451Sllbl of the 2011 Artl". and My examination was carried in ¥¢ordance Vrith the General DIrt￿lI)n$ gNen by the Charity Commission. An exanination indudes a miew of the acctyjnting re(￿d5 kept by the dwrity and a comparig)n ofthe accounts p￿nted with those records. It also In¢￿deS co￿lde￿tIon of any Ur*￿Ual iiems ¢X disdosures in the accounts and seeking explanations from JThi as tnjstees concerning any such rnatte￿ The prcKedures undertaken do not prowde all the t￿dence that would be required in an audil and corwuenty rx) opin￿n is given as to %￿her ts accounts present a 'true arKI fair view, and the report is limited to those matter5 Set otrt in the Statem￿ below. In ccfflnection with my eyAmrnaM ￿ matter come to TrYatt￿li(￿r 11) vthith gr¥YS me reasonabte to belie*Y tha( in any mataid re5pert tr* wirements to keep acccwntiry records in ￿0rdar￿e ￿th Section 130 of the 2011 Att and to prepare accounts which with the accounting rttords and to corn￿ wlth the acctyjffling requirements of the 2011 Ad have not been mrt or 12) to I￿k￿, in my OFrfniory attenti￿ SI¥￿Id be dr￿￿ in order to enable a proper ur#Jerstsndiry of accounts to be reached. SPF Accountsncy Ltd Unit 14 Dunchideock B* Dunchideo(k Exeter EX2 8WA ZOIL for th• Y￿r Ended JI D•C•M￿ 2021 Year ErKled Year EThJed 3V12121 31n2r20 Unrestricted Tot￿ frjnds Investment income io 118 General Fundraising 104.373 L612 8fi594 106.103 RESOURC￿ EXP￿0￿) General Fundrdi5ing 031 85,699 431 131371 433JJ)6 413.￿2 429.169 433,LK16 At JI DK*nbv2021 31nv21 31n2120 Unrestricted Totsl fvnds fuTh Tangible assets 183Th5 21&652 Dèbto Cash at bank $0,44S 732 20.196 204,QO 257.177 224,316 Amwnts fallirg due within ¢)n• y 19,350) 1&019) 247A27 218,297 43LU2 434,949 IL9431 IL943) 429.169 433.Q)6 FUNDS Unrestsicted funds 429,169 433,(n6 TOTAL FUNDS 429,169 433.(rf)6 ontinued_. 22 - wert sbjned on rts behalf D Gal1rf0￿ -TNste• .Tn￿tee Dv•amvA-W•y ao Financial Repjrting Standard Smaller Enbties (effecti￿ April X•)81. the Charities Att 2011 and ttr All incomiw resources are inchjded on the Smement of Financial A(Mes Th1￿n 15 legally entitled to the income and the amount can be quantrfied tthth reasonable accurKy. Expenditure is accounted far Lyb an rmuals basis and has been datsiw under he•Jiry th)t aggregate all cost related to ihe c•tegory. Where costs canmt be directy attributed to particular I￿adIng$ thty have been allocated to actiwties on a t)asis cwsistent *Trth the use af res(￿rt￿ GI￿ts offered 5￿jeCt to conditions which have not been met at the year end date ¥e noted as a comn1t￿ tNJt not accnmd as expenditure. Tmglbl• fa•d *M•ts Deweciation is pmmded at the folkmwy wmual Rtes in order to T￿[1* off eath •sset its eslirrwted us¢fvl life. Caravans Equipment fiX￿r•S Unrertricted fvnds can be used in aC(￿danCe *ith the dwritarte ¢bie¢tr4* at tl* rfstretiot) of the trust￿. Restricted funds can onty be used f￿ particular restrirted purposes within the objects of the charity. Restrictions arise when Speci￿ lry dorrfK or ¥e rnsed for Paitul¥ restrkted wrpose& Furthere*n•tioft of the n•lur* •nd purp)se of fuThl is inrknled in the notes to the fin￿Cial statement& IP4VWMVnlNCOME Year Ended 31n2121 Year Ended 31n2no Deposit account interesi io 118 There were no tn￿tees, remunw*iM ty ¢>thef for the ended 31 December ￿21 nor for the period e￿ted 31 December 3]20. There were no trustees. experw THere paid for the year eThSed 311)eCeM￿ 2021 nor for the period ended 31 December 2020. Equipment Totsls At l January 2021 Additions Dispo915 325,198 7.3L)) 331498 (L1151 IL1151 At 31 December 2021 325.198 &185 331.383 At l January 2021 Char9e lor year Elimirb•ted on disp￿1 IIL549 31520 4,297 720 115,846 31520 At 31 December 2021 144.069 4,029 148.098 At 31 December 2021 18L129 1156 183,285 At 31 December 2020 213.649 3.c￿3 216,652 31n2121 31n¥20 Other debtors 50.445 20.196 31n2121 31n2120 Other creditOf5 9.350 019 31n2DI 31n2120 L943 L943 Net At Inm nknement in At 31JIV21 General fvnd 433,( (1837) 429,169 TufAL FUNDS 433.¢X 13,837) 429,169 IrKomir4J Res(yJrtes Movement in funds General fund 8&594 1.431 13.837) TOTAL FUNDS 85,344 9L584 13.837) Year Ended Year Ended 3V12121 3VW20 D¢p05it Jccount inttrest io Caravan receipts Collection boxes Carnvan ￿te lee (ksnation Gift aid Sundry donations E¥eter Fo￿datIon 63.826 5,880 34.977 5.654 L250 I4.￿5 823 7.149 3).956 15.637 104,373 Gain on sale of tangible fixed assets L612 L612 106,103 Caravan njnning costs aThJ site fets tlngs Sponsored event costs Sundry donations 47.668 354 4.957 1535 &￿5 51979 SL312 Accountsncy Year Eth Year Ended 3V12121 311W20 Suppixt costs Insurance Office supplies Repairs and ren￿al$ Bank charges Depreciation of carnvans Depreciation of equiwent and fixtures Loss on disposal of tangible assets 1724 132 1788 403 (Ini 3ZS3) 720 29,223 793 37,052 34.387 9Q431 8&093 {3.837) Page io