CHAIR’S REPORT TO THE ANNUAL GENERAL MEETING OF - - ST DREAM A WAY FOR THE YEAR ENDING 31 DECEMBER 2020
(PRESENTED AT THE AGM ON MONDAY 23RD AUGUST 2021)
1. WELCOME
I would like to formally welcome the Trustees, to the Annual General Meeting of Dream-A-Way for the year end 31[st] December 2021
During these strange times with a Worldwide Pandemic the trustees have agreed to again hold the AGM following their quarterly meeting
The Management Committee have been contacted for their input or comments regarding this AGM
2. 2020 SUMMARY
2020 was Dream-A-Way’s 27th year
Generally it was another tough financial year but through the hard work and dedication of the “Dream Team” we continued to make great progress with our fundraising and income, which has reached another staggering total to be announced by our treasurer of
£106,103 for 2020
Dream-A-Way continue to raise huge amounts of money as we race towards our third million pounds of fundraising
In 1994, our first year, we raised £10,063.18 which just shows how incredibly we have progressed each year
This achievement is even more amazing when you stop to consider that everyone involved with Dream-A-Way remain happy to be true, unpaid
Patron: Sir John S Evans OstJ QPM DL LL.B | President: Nigel Mansell CBE | Chair / Trustee: Jeff Merrett MBE Trustees: Gill Freeman | Darren Galliford | Tony Johnson I Paula Stacey
Charitable Incorporated Organisation. Registered Charity No.1155175 66, Bishops Way EXETER EX2 7PF info@dream-a-way.org | www.dream-a-way.org
volunteers, in every sense of the word …no honorarium …no wages ... no expenses but still very professional
Everyone’s hard work has ensured our continued success and this has meant we have been able to support more deserving local people to take an outing, caravan holiday or a grant towards their dream trip.
Our holiday grants and caravan fleet continue to increase and ensure many local people receive the benefit of some quality holiday time
In 1999 we purchased our first caravan at Sandy Bay
By 2020 we owned 9 luxury holiday homes at Sandy Bay – valued at more than £350,000
During the 2020 season our caravan fleet was kept in immaculate condition thanks to our stalwart team of volunteers:
Vicky Roberts, Amanda Reddin, Paula Stacey, Shelley Potter and Karen Jones
On behalf of Dream-A-Way, I would like to formally record our grateful thanks to them all for their hard work, loyalty and dedication
The statistics undoubtedly prove that our caravans are greatly needed and appreciated by our clients
There were 39 guests in our caravan during 1999 but by the end of 2020 510 guests had a week’s break in one of our caravans which brings the total number of guests to 14,139 in the first 23 years ...and that really is quite amazing
The statistics for our holiday grants are also good news with a spend on holiday grants during 2020 of an amazing £7350.49 which is an average of £1470.09 per grant
.…...that is a lot of money, a lot of grants, a lot of caravan holidays and a lot of very happy, local people
3. ONGOING STRATEGIC PLANNING
It is a major role of the trustees and management committee of Dream-A-Way to ensure that we continue to maintain a strategic over view of both our fundraising and spending activities.
It is imperative that we regularly look at ourselves and undertake periodic skills audits of our team to ensure that we maintain an efficient and fit for purpose group ...
Charitable Incorporated Organisation 1155175
From our President and Patron through to our Vice Presidents, Trustees and Management Committee
To progress this we have again added to our team and undertaken several role changes within both the management committee and board of trustees, in an effort to match individual volunteers to roles that fit their experiences and abilities
The outcome, I believe, is a stronger and more transparent group fit to continue to manage Dream-A-Way for both the present and the future
The workloads remain high, yet all of the Trustees, the management committee, volunteers and supporters continue to work tirelessly as a united team, on all aspects of Dream-A-Way as we continue to develop and consolidate
4. 2020 HIGHLIGHTS
There were once again, too many exciting highlights during 2020 to list them all here, but I would just like to mention a few
Dream-A-Way has been so proud to continue as charity partner to the fantastic HMS DEFENDER one of Britain’s top warships.
Our association with the Captain and Ship’s Company was further strengthened during another successful year and we all look forward to working with them all for years ahead
I am also delighted that Dream-A-Way has again been chosen as one of the designated charities supported by the Exeter Foundation which has helped increase our profile and allow us to share in the terrific success of the Exeter Chiefs
5. THE DREAM-A-WAY FUTURE
The future is definitely bright as we enter 2021 .... our 28th year and lots of exciting plans ahead
The Chairman’s report to the Annual General Meeting usually includes thanks to many volunteers and supporters for their dedication throughout the year but once again I am going to break slightly with this tradition
I ask each and every one of you to look at what WE have ALL achieved during the years of Dream-A-Way
ALL of you have helped to make Dream-A-Way the success it is today
Charitable Incorporated Organisation 1155175
Together we will continue to improve and strengthen to ensure that we help even more local people to enjoy holiday experiences they could not afford without our help
Dream-A-Way Volunteer Team continue to secure their rewards from the miles of smiles of those we help
It has been an honour to be the Chair of Dream-A-Way over the first 27 years and to be in the position to try to make a difference and believe me, what we all do, is appreciated by a large number of people throughout our community.
We really do make a huge difference
….and finally
I will be honoured to continue as the Chair of Dream-A-Way CIO …not only officially the Best Loved Charity in Exeter but probably the Best Charity in the World!
Into our 28th year -
I will again ensure that we maintain our high standards and build on our already established strong position throughout Devon, as we continue the progress of Dream-A-Way - Charitable Incorporated Organisation 1155175.
I will continue to lead from the front, as we take Dream-A-Way forward together for another year, with imagination, vision and ambition, whilst maintaining a smile and a sense of humour
I will endeavour to help more families and individuals to enjoy that special outing, caravan holiday at the Devon seaside or offer grants towards their dream holiday throughout the World, above all I will continue to do this and .........
Keep smiling
Jeff MERRETT MBE Chair
23[rd] August 2021
Charitable Incorporated Organisation 1155175
Charitable Incoryorated Organisation 1155 175
| Page | |
|---|---|
| Reportof theTrustees | 1 |
| IndependentExaminer's Report | 2 |
| StatementofFinanciaiActivities | 3 |
| Balance Sheet | 4to5 |
| Notesto theFinancialStatements | 6to8 |
| Detailed StatemeotofFinancialActivities | 9to10 |
| Pdncipaladdr€Es | |
|---|---|
| 66BishopsWay | |
| Exeter | |
| Devon | |
| EX27PF | |
| Trustees | |
| IMerrett | |
| Mrs GFreeman | |
| DGalliford | |
| Mrs T Kingdom | rcsigned19/9/2020 |
| Alohnson | |
| PRoberts | -resigned19/9/2020 |
| MrsPStacey | -appointed 8/5/2A21 |
| lndependent examiner | |
| SPFAccountancyLtd | |
| 10OaktreePlace | |
| MatfordSusiness Park | |
| Exeter | |
| Devon | |
| EX28WA |
| Year Ended | Year Ended | ||
|---|---|---|---|
| 31,/72/20 | 371L2/79 | ||
| Unrestricted | Total funds | ||
| fund | |||
| Notes | L | L | |
| INCOMINGRESOURCES | |||
| Incomingresourcesfromgenerat€dfunds | |||
| Investmentincome | 118 | 722 | |
| lncomingresourcesfromcharitableacaivitiec | |||
| General Fundraising | 104,313 | 119,521 | |
| otherincomingresources | 1,,612 | 6,710 | |
| Total incomingresources | 106,103 | 126,231 | |
| RESOURCESEXPENDED | |||
| Charitableactivities | |||
| General Fundraising | 8s,699 | 178,487 | |
| Gov€manae costs | 400 | 400 | |
| Otherresourcesexpended | |||
| Totalresourceserqended | 86,099 | 118,887 | |
| NETINCOMINGRESOURCES | 20,004 | 7,466 | |
| RECONCII.UTTION OFFUNDS | |||
| fo€lfunds broughtforward | 4L3,002 | 405,536 | |
| TOTAL FUNDSCARRIEDFORWARD | 433,006 | 473,002 |
| YearEnded | Year Ended | |
|---|---|---|
| 31,/12/20 LL |
31,/1,2/19 |
|
| Deposit account interest | 118 | L22 |
| 4. | TANGIBLEFTXEDASSETS | |||
|---|---|---|---|---|
| Equipment | ||||
| Caravans | and fixtures | Totais | ||
| L | L | L | ||
| cosT | ||||
| Atllanuary2020 | 372,507 | 7,300 | 319,801 | |
| Additions | 49,464 | 49,464 | ||
| Disposals | (36,713) | (36,713) | ||
| At 31 December2020 | 325,198 | 1,300 | 332,498 | |
| DEPRECIATION | ||||
| AtlJanuary 2020 | 105,307 | 3,504 | 108,811 | |
| Chargeforyear | 29,223 | 193 | 30,016 | |
| Eliminatedondisposal | (22,981) | (22,981) | ||
| At31 December2020 | 111,549 | 4,297 | 115,846 | |
| NETBOOK VALUE | ||||
| At31 December 2020 | 213,649 | 3,003 | 216,652 | |
| At31 December2019 | 207,200 | 3,196 | 31o,es9 | |
| 5. | DEBTORS:AMOUNTSFALUNGDUEWTHINONEYEAR | |||
| 31/72/20 | 31/12/19 | |||
| Otherdebtors | I!89 | f 54,842 |
||
| 5. | CREDITORS:AMOUNTSFALUNGDUEWITHINONEYEAR | |||
| 3U1"2/24 | 31/!2/19 | |||
| t | { | |||
| Other creditors | i41e | z9gq |
| PROVISIONSFORTIABIUIIES | ||||
|---|---|---|---|---|
| 3L/72/2A | 37/t2/19 | |||
| ProvisionforFAReplacement | tt]243 | ]e9 | ||
| MOVEMENTINFUNDS | ||||
| Net | ||||
| AtU1./20 | movementin | Ar 3L/L2/20 | ||
| funds | ||||
| f | L | t | ||
| Unrestricted funds | ||||
| Generalfund | 413,042 | 20,004 | 433,006 | |
| TOTALFUNDS | 20,004 | 433,006 | ||
| Net movementin funds,includedintheaboveareasfollows: | ||||
| Incoming | Resources | Movementin | ||
| resources | expended | funds | ||
| t | L | L | ||
| Unrastict€dfitnds | ||||
| Generalfund | 106,103 | (86,099) | 20,4o4 | |
| TOTAL FUNDS |
| Year Ended | Year Ended | |
|---|---|---|
| 31,/12/20 | 31,/12/19 | |
| f | L | |
| INCOMINGRESOURCES | ||
| Investtlentincome | ||
| Deposit accountinterest | 118 | 122 |
| lncomingresourcesfromcharltable activities | ||
| Caravan receipts | 34,977 | 48,069 |
| Collectionboxes | 5,654 | 6,826 |
| Caravansite feedonation | 20,000 | |
| Giftaid | 7,149 | |
| Sundrydonations | 20,956 | 58,767 |
| ExeterFoundation | 15,637 | 5,859 |
| 104,373 | 1L9,52L | |
| Other incomingresources | ||
| Gainonsaleof tangible fixedassets | L,612 | 6,710 |
| 1,,612 | 6,710 | |
| Total incomingresources | 106,103 | L26,231 |
| RESOURCESEXPENDED | ||
| Charitableactivities | ||
| Caravanrunningcostsand site fees | 43,112 | 59,153 |
| Outings | 1,135 | |
| Sponsored event costs | 1,535 | 1.986 |
| 5undrydonations | 6,005 | ]4,296 |
| 51,372 | 82,570 | |
| Governance costs | ||
| Accountancy | ||
| 400 | 400 |
| Year Ended | Year Ended | |
|---|---|---|
| 31,/L2/20 | 3L/L2/\9 | |
| L | , | |
| SuPport costs | ||
| Othet | ||
| lnsurance | 3,788 | 3,742 |
| Office supplies | 403 | 185 |
| Repairsandrenewals | 299 | |
| Bank charges | 180 | 252 |
| Depreciationofcaravans | 29,223 | 30,416 |
| Depreciationof equipmentand fixtures | 1,023 | |
| 34,387 | ||
| Totalrcsour€ese)eended | 86,099 | |
| Net income | 20,004 | 7,466 |
| Page | |
|---|---|
| Reportof theTrustees | 1 |
| IndependentExaminer's Report | 2 |
| StatementofFinanciaiActivities | 3 |
| Balance Sheet | 4to5 |
| Notesto theFinancialStatements | 6to8 |
| Detailed StatemeotofFinancialActivities | 9to10 |
| Pdncipaladdr€Es | |
|---|---|
| 66BishopsWay | |
| Exeter | |
| Devon | |
| EX27PF | |
| Trustees | |
| IMerrett | |
| Mrs GFreeman | |
| DGalliford | |
| Mrs T Kingdom | rcsigned19/9/2020 |
| Alohnson | |
| PRoberts | -resigned19/9/2020 |
| MrsPStacey | -appointed 8/5/2A21 |
| lndependent examiner | |
| SPFAccountancyLtd | |
| 10OaktreePlace | |
| MatfordSusiness Park | |
| Exeter | |
| Devon | |
| EX28WA |
| Year Ended | Year Ended | ||
|---|---|---|---|
| 31,/72/20 | 371L2/79 | ||
| Unrestricted | Total funds | ||
| fund | |||
| Notes | L | L | |
| INCOMINGRESOURCES | |||
| Incomingresourcesfromgenerat€dfunds | |||
| Investmentincome | 118 | 722 | |
| lncomingresourcesfromcharitableacaivitiec | |||
| General Fundraising | 104,313 | 119,521 | |
| otherincomingresources | 1,,612 | 6,710 | |
| Total incomingresources | 106,103 | 126,231 | |
| RESOURCESEXPENDED | |||
| Charitableactivities | |||
| General Fundraising | 8s,699 | 178,487 | |
| Gov€manae costs | 400 | 400 | |
| Otherresourcesexpended | |||
| Totalresourceserqended | 86,099 | 118,887 | |
| NETINCOMINGRESOURCES | 20,004 | 7,466 | |
| RECONCII.UTTION OFFUNDS | |||
| fo€lfunds broughtforward | 4L3,002 | 405,536 | |
| TOTAL FUNDSCARRIEDFORWARD | 433,006 | 473,002 |
| YearEnded | Year Ended | |
|---|---|---|
| 31,/12/20 LL |
31,/1,2/19 |
|
| Deposit account interest | 118 | L22 |
| 4. | TANGIBLEFTXEDASSETS | |||
|---|---|---|---|---|
| Equipment | ||||
| Caravans | and fixtures | Totais | ||
| L | L | L | ||
| cosT | ||||
| Atllanuary2020 | 372,507 | 7,300 | 319,801 | |
| Additions | 49,464 | 49,464 | ||
| Disposals | (36,713) | (36,713) | ||
| At 31 December2020 | 325,198 | 1,300 | 332,498 | |
| DEPRECIATION | ||||
| AtlJanuary 2020 | 105,307 | 3,504 | 108,811 | |
| Chargeforyear | 29,223 | 193 | 30,016 | |
| Eliminatedondisposal | (22,981) | (22,981) | ||
| At31 December2020 | 111,549 | 4,297 | 115,846 | |
| NETBOOK VALUE | ||||
| At31 December 2020 | 213,649 | 3,003 | 216,652 | |
| At31 December2019 | 207,200 | 3,196 | 31o,es9 | |
| 5. | DEBTORS:AMOUNTSFALUNGDUEWTHINONEYEAR | |||
| 31/72/20 | 31/12/19 | |||
| Otherdebtors | I!89 | f 54,842 |
||
| 5. | CREDITORS:AMOUNTSFALUNGDUEWITHINONEYEAR | |||
| 3U1"2/24 | 31/!2/19 | |||
| t | { | |||
| Other creditors | i41e | z9gq |
| PROVISIONSFORTIABIUIIES | ||||
|---|---|---|---|---|
| 3L/72/2A | 37/t2/19 | |||
| ProvisionforFAReplacement | tt]243 | ]e9 | ||
| MOVEMENTINFUNDS | ||||
| Net | ||||
| AtU1./20 | movementin | Ar 3L/L2/20 | ||
| funds | ||||
| f | L | t | ||
| Unrestricted funds | ||||
| Generalfund | 413,042 | 20,004 | 433,006 | |
| TOTALFUNDS | 20,004 | 433,006 | ||
| Net movementin funds,includedintheaboveareasfollows: | ||||
| Incoming | Resources | Movementin | ||
| resources | expended | funds | ||
| t | L | L | ||
| Unrastict€dfitnds | ||||
| Generalfund | 106,103 | (86,099) | 20,4o4 | |
| TOTAL FUNDS |
| Year Ended | Year Ended | |
|---|---|---|
| 31,/12/20 | 31,/12/19 | |
| f | L | |
| INCOMINGRESOURCES | ||
| Investtlentincome | ||
| Deposit accountinterest | 118 | 122 |
| lncomingresourcesfromcharltable activities | ||
| Caravan receipts | 34,977 | 48,069 |
| Collectionboxes | 5,654 | 6,826 |
| Caravansite feedonation | 20,000 | |
| Giftaid | 7,149 | |
| Sundrydonations | 20,956 | 58,767 |
| ExeterFoundation | 15,637 | 5,859 |
| 104,373 | 1L9,52L | |
| Other incomingresources | ||
| Gainonsaleof tangible fixedassets | L,612 | 6,710 |
| 1,,612 | 6,710 | |
| Total incomingresources | 106,103 | L26,231 |
| RESOURCESEXPENDED | ||
| Charitableactivities | ||
| Caravanrunningcostsand site fees | 43,112 | 59,153 |
| Outings | 1,135 | |
| Sponsored event costs | 1,535 | 1.986 |
| 5undrydonations | 6,005 | ]4,296 |
| 51,372 | 82,570 | |
| Governance costs | ||
| Accountancy | ||
| 400 | 400 |
| Year Ended | Year Ended | |
|---|---|---|
| 31,/L2/20 | 3L/L2/\9 | |
| L | , | |
| SuPport costs | ||
| Othet | ||
| lnsurance | 3,788 | 3,742 |
| Office supplies | 403 | 185 |
| Repairsandrenewals | 299 | |
| Bank charges | 180 | 252 |
| Depreciationofcaravans | 29,223 | 30,416 |
| Depreciationof equipmentand fixtures | 1,023 | |
| 34,387 | ||
| Totalrcsour€ese)eended | 86,099 | |
| Net income | 20,004 | 7,466 |