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2025-07-31-accounts

(IKiil'i i R Y s ('. 11 () () Aldwickbury Friends Association (AFA) Trustees, Report and Financial Statements Year ended 31 July 2025

ALDWICKBURY FRIENDS ASSOCIATION Trustops, Report and Flnancial Statements 2025 Contents Page Trustees, report: Administrative infomation Structure, govemance and management Aims and activities Achievements and performance Financial review Independent Examiner Independent Examiner's report 10 Statement of financial activities 11 Balance sheet 12 Notes to the financial statements 13

ALDWICKBURY FRIENDS ASSOCIATION Trustees, Report and Financial Statements 2025 Trustees, Report The Trustees of Aldwickbury Friends Association ("AFA") have pleasure in presenting their report and financial stalenienls for the year ended 31 July 2025. Aldwickbury Friends Association was established on 28 February 2012. It was registered as a charity with the Charity Commission for England and Wales (the "Charity Commission") on 30 December 2013. AFA'S charity registration number is 1155137. The Trustees have prepared their Report and Financial Statements in accordance with the Charity Commission guidance applicable to registered charities and the Charities Act. Administrative information Name: Aldwickbury Friends Association ("AFA") Aldwickbury School Wheathampstead Road Harpenden Herts AL5 1AD Address: Trustees: Mr P Symes: President Mrs R Issott: Chair Mrs H Crockford: Vice Chair Miss J Hurst: Treasurer Mrs M Pankhania: Secretary Mr C Schanschieff Mrs A Baxter Mr M Evans Mr R Gurney Mrs C Procter Mrs L Sidwell Mrs R Gupta Mrs R Charleston Mrs L Thomson Mrs D Stevenson Mrs K Ogilvie Mrs S Fuller Mrs V Finnemore Mrs C Lamb Mrs K Ogilvie, Mrs S Fuller, Mrs M Pankhania, Mrs V Finnemore and Mrs C Lamb were appointed as trustees and Mrs R Grant, Mrs F Pattison and Mrs O Walker resigned as trustees at the start of the year. Independent Examiner: Mrs Tanya Morris-Jones Bankers: Barclays Bank PLC

ALDWICKBURY FRIENDS ASSociATIoN Trijqteos, Report ancj Flnancial Statements 2025 Sti"Iicture, goveriiaiice aiid manageiiient Trust Governing dociJn7ent and nienibersl?ip Aldwickbury Friends Association is the association of friends of Aldwickbury School, Harpenden ("the School"). It is an unincorporated association governed by a COnstitutlOn. AFA'S membership comprises all parents and guardians of pupils at Aldwickbury School, all staff at the School and the School's Governors. Other persons wishing to offer help Or Support to the School may also be admitted to membership. Relationship with other organisations AFA is a member of PTA UK, the national chari England, Wales and Northem Troland. Related paty transactions Any related paty transactions will ￿e disclo declare ary related paty interests and will wr regarding any such transactions. Pisk assessment Recruitment and appointment of Trustees AFA is administered by a Committee of Trustees, which comprises a President, Chair, Vice. Chair, Secretary, Treasurer, and up to fifteen further members. Aldwickbury School may appoint up to three members. The Board of Governors of the School may appoint One member. The remaining members are elected from among AFA'S membership at a general meeting for a two-year term of office. Two tems are permitted. The Trustees consider health and safety an event basis. producing a risk assessment doc, Chairnan and the P-.esKlenL frE risk asse. which is cornFleted fcr all events Crgan.￿ed assessment Gf the evenL Induction and training of Trustees Trustees are provided, upon election or appointment to the Committee, with an induction pack, which includes: Where other crganisations are used to assessments and public liabilty insurar,ce Trustees. The Constitution Role descriptions for AFA officers Event planning and procedures guidance Child protection policy guidance Donations policy All appropriate statutory alecks. including trustees of AF The AFA Finan￿ F", o&ures document sel place for manasement of tre financ;al risks Organisational structure A meeting of the full Committee of Trustees takes place a minimum of twice a year - once in the autumn term and once in the summer term (known as formal meetings). The detailed planning of AFA'S programme of activities and management of administrative matters is performed on behalf of the Committee of Trustees by a sub-committee comprising all the elected parent Trustees and one of the School Staff Trustees. This sub-committee meets as necessary - at least once a term (known as informal meetings). All major decisions made by this sub-committee are ratified at the subsequent full Committee meeting. Aims and activities, Charitable aims The aim of AFA is to advan￿ the *ucat particular by: Bringing tcseib,er the parents. SLaff the Schcol, through social. cultural Fostering more extep,ded relatic community and others asscciate Providing facilities and equipTr,e education of boys in the School. Supporting the School in promoti and awareness of the needs of ot Events are organised by "event sub-committees" These comprise at least one Trustee, with remaining members being members of AFA who have volunteered to be on the event su committee. A team of volunteer year group parent representatives is also formed annually to serve for a school year. This team provides a communication link between the Trustees and AFA'S membership amongst parents in all the year groups and supports the Trustees in carrying out the aims of AFA.

ALDWICKBURY FRIENDS ASSOCIATION Trijstees, Report ancl Financial Statements 2025 Relationship with other organisations AFA is a niember of PTA UK, the national charity representing parent teacher associations in England, Wales and Northern Ireland. Related party transactions Any related party transactions will be disclosed in the Financial Statements. Trustees will declare any related paty interests and will withdraw from discussions and decision-making regarding any such transactions. Risk assessment The Trustees consider health and safety and child protection risks in detail on an event-by- event basis, producing a risk assessment document for each event, which is signed off by the Chairman and the President. The risk assessment is part of an extensive event checklist, which is completed for all events organised by AFA and which provides a comprehensive assessment of the event. Where other organisations are used to run, or supply services for, an event, their risk assessments and public liability insurance documents are obtained and examined by the Trustees. All appropriate statutory checks, including DBS checks, are conducted as required for the trustees of AFA. The AFA Finance Procedures document sets out the procedures, which the Trustees have in place for management of the financial risks to which AFA may be exposed. Aims and activities Charitable aims The aim of AFA is to advance the education of boys in Aldwickbury School, Harpenden, in particular by: Bringing together the parents, staff, Governors and boys interested in the wellbeing of the School, through social, cultural and other activities. Fostering more extended relationships between the School, parents, the local community and others associated with the School. Providing facilities and equipment, which support the School and advance the education of boys in the School. Supporting the School in promoting the boys, involvement with charitable fundraising and awareness of the needs of others in the community.

LDWICKBURY FRIENDS ASSOCIATION Triistees, Roport and Financial Statements 2025 Piiblic Benefit Statei7?ef?f Tlie Tnislees Iiave ILgken dLie regard to Ilie guidance published by the Charity Commission On public L)eiiefit. AFA exists lo benefit tlie pupils, parents, leacliers and other members of the Wider School community of Aldwickbury School. The beneficiary of funds raised by AFA is Aldwickbury School Trust Limited, unless funds are raised for a specified external charity as part of AFA'S aim of promoting the boys, involvement with charitable fundraising. Monies or goods are donated to Aldwickbury School Trusl Limited at the discretion of AFA'S Trustees and in accordance with AFA'S aim of advancing the education of boys in the School. Summary of main activities The main activities of AFA are: hosting a range of social, cultural and other activities to bring together different sectlons of the Aldwickbury School community; supplementing the School's programme of new parent events by holding welcome coffee mornings for those parents joining the School in years which are not the main stages of new pupil intake; holding cake sales; selling second hand uniform to parents; working with the School in providing pupils with opportunities to be involved With supporting charities by fundraising and other activities; supporting the School at occasional special events. Achievements and performance Events The year to 31 July 2025 saw AFA supporting the boys chosen charity, Dementia UK, as well as a number of activities for individual year groups and whole school activities. Most activities have the dual purpose of fundraising and bringing the school together. The following activities took place: A BMX and scooter day was held for the entire school with younger boys on scooters and older boys on BMXS including an assembly. The Pre-prep boys had a visit from Santa. Second hand uniform was sold online throughout the year. Cake sales were held for the boys on a Friday twice a term. AFA collected winter clothing donations to give to two Luton schools with families in need. AFA also collected Christmas gifts donated by parents to give to the children at these schools and gifted £4,000 of supermarket vouchers. A Christmas collection from selling pre-worn Christmas jumpers, parents wreath making and student card making raised £500 for The Salvation Army. A film afternoon was held for pre-prep boys.

ALDWICKBURY FRIENDS ASSOCIATION Trijstees, Roport an(J Financial statement.s 2025 Fireworks were held for Ihe entire school and a Spring Bazaar was held with stalls and activities across Ihe School grounds and was greatly enjoyed by Aldwickbury families. The Bazaar is the largest fundraising event in the year. A Quiz and a Wine Tasting event were held for parents. The disco for boys in years 7 and 8 was held with local girls schools. A Summer party was held for parents. The Trustees are very grateful for the support given to AFA by parents and staff in organising and running these events.

ALDWICKBURY FRIENDS ASSOCIATION Triisteo8' Report ancj Financifil Statements 2025 Fiiiaiicicql i-eview Tl)e. Tnjstees Iiave elected to [)repare the financial statement.s on an accruals basis. Financial peiforniaiice Many of the events organised by AFA are for the dual purpose of furthering one or more of the aims of tlie Association and for generating funds, but other events, for example uniform sales are usually held with Ihe primary purpose of fundraising. The income generated by fundraising activities during the year totalled £65,122 (2024: £102,640) and was the sole source of funding for the Association. Total expenditure incurred in holding these events (included within the category of "fundraising trading costs.) was £41,672 (2024: £65,913), giving net income from fundraising events of £23,450 (2024: £36,727). Note this variation in net income is driven by 2024 being a record year for bazaar profit, a ball year instead of a party (a ball traditionally makes more money) plus the BMX day run in 2025 increased costs. During the year AFA made total funds to be donated of £(20,007) (2024: £(18,888)). This consists of donations to charities. Governance expenses in the year were £(762) (2023: £(1,353)). Note the increased governance expenses in 2024 are due to not accruing for expenses in 2022123. Total net funds increased by £2,682 (2024: increase of £16,486). Funds AFA operates an unrestricted fund, which is categorised as having two components: Unrestricted, designated funds. During the year these comprised funds raised for other charities and projects. The funds raised are allocated to designated funds and then either paid on to the chosen recipient charity or ring-fenced for future projects. Total designated funds at 31 July 2025 were £6,724 (2024: £15,487). General funds. These comprise the remainder of the unrestricted funds necessary to fund ongoing costs and provide protection against risks to AFA. The general funds are available for use in furthering any of the aims of AFA, at the discretion of the Trustees. General funds at 31 July 2025 amounted to £51,621 (2024: £40,176). Reserves The Trustees review annually the reserves policy and the level of reserves. This review takes into account future funding requests from Aldwickbury School Trust Limited, likely future costs and AFA'S potential liabilities, in addition to ongoing administration costs. This review is linked to a six-month forward financial plan. Reserves may accumulate beyond this level if the Trustees consider it appropriate to set funds aside for the purposes of possible future large-scale funding projects. Funds in reserves may also accumulate if admissible funding applications received from the School in a period are significantly less than net incoming resources in that period. Funding applications are

ALDWICKBURY FRIENDS ASSOCIATION tees, Report and Financial Stat.omentS 2025 ALDWICKBURY FRIENDS ASSOCIATION Trustees, Report and Flnanclal Statements 2025 consldered 8dmlssible if, in tlie Trustees, opinion, Ihey m8el AFA'8 aims and comply with the donatlons policy agreed by tlie Trusleeg. cial statements on an accruals basis. As 8t 31 July 2025 the Trustees believe that the charity has sufficient reserves on current projections to meel fiiture requirements. the dual purpose of furthering one or more of funds, but other events, for example unifomi of fundraising. ies during the year totalled £65,122 (2024: or the Association. Total expenditure incurred category of Yundraising trading costs") was from fundraising events of £23,450 (2024: riven by 2024 being a record year for bazaar ionally makes more money) plus the BMX day Independent Examiner The Independent Examiner, Mrs Tanya MorTiS-Jones, is seeking re-election at the AGfvI. This report was approved by the Truslees on .... 2026 8nd signed on their behalf by. onated of £(20,007) (2024: £(18,888)). This DATE. 2026 762) (2023: £(1,353)). Note the increased Lruing for expenses in 2022123. ease of £16,486). Paul Symes -gorised as having two components: the year these comprised funds raised for raised are allocated to designated funds and lent charity or ring-fen￿d for future projects. ere £6.724 (2024: £15,487). ainder of the unrestricted fvnds necessary to n against risks to AFA. The general funds are aims of AFA, at the discretion of the Trustees. to £51,621 (2024: £40,176). y and the level of reserves. This review takes kbury School Trust Limited, likely future costs ing administration costs. This review is linked - Trustees consider it appropriate to set funds cale funding projects. Funds in reserves may )ns received from the School in a period are s in that period. Funding applications are

ALDWICKBURY FRIENDS ASSOCIATION Trustees’ Report and Financial Statements 2025

Independent Examiner’s Report to the Trustees of Aldwickbury Friends Association (“AFA”)

I report on the trustees on my examination of the accounts of AFA for the year ended 31 July 2025, which are set out on pages 11 to 17.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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29th May DATE ……….……..... 2026

Mrs Tanya Morris-Jones MJ Accounting Services

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ICKBURY FRIENDS ASSOCIATION ort and Financial Statements 2025 ALDWICKBURY FRIENDS ASSOCIATION Trijstees, Report and Flnancial Statements 2025 stateinent of Fiiiaiicial Activities Year to 31 July 2025 he Trustees of AFA") nts of AFA for the year ended 31 July Unrestricted Unrestricted funds: funds: general designated 2025 2025 Current Prior year year total total for the preparation of the accounts in 011 ('the Act,). Note 2025 2024 Incoming resources Incoming resources from generated funds Voluntary income unts carried out under section 145 of followed all the applicable Directions b) of the Act. Activities for generating funds 64,107 terial matters have come to my cause to believe that in any material 1,015 65.122 102,640 Total incoming resources 64,107 1,015 Trust as required by section 130 of 65,122 102,640 Resources expended quirements con￿mIng the form and nts and Reports) Regulations 2008 a 'true and fair view, which is not a iination. Costs of generating funds Fundraising trading costs Charitable activities (41,672) (41,672) (65,913) (20,007) (20,007) (18,888) (762) (1,353) Governance costs atters in connection with the report in order to enable a proper (762) Other resources expended Total resources expended (42,434) (20,007) (62,441) (86,154) DA TE..................... 2026 Net (decrease) l increase in funds Reallocation of funds for designated projects Total funds brought forward 21,673 (10,229) (18,992) 10,229 2,681 16,486 40,177 15,487 55,664 39,178 Total funds carried forward 51,621 6,724 58,346 55,664 The notes on pages 13 to 17 form an integral part of these financial statements. 10 11

ALDWICKBURY FRIENDS ASSOCIATION Triiqtp(J8' Roport 1in(l Financial Statements 2025 Balaiice slieet As at 31 Jiily 2025 2025 2024 Note Current assets Debtors 12 500 500 Cash at bank and in hand 58,446 58,946 55,764 Total current assets Creditors: amounts falling due wilhin one year Net current assets Provisions for liabilities and charges Net assets 56,264 13 (600) (600) 58,346 55,664 58,346 55,664 Represented by.. Funds of the Association Unrestricted funds: General funds 52,086 40,176 Designated funds Total funds 6,260 15,487 58,346 55,664 The notes on pages 13 to 17 form an integral part of these financial statements. Approved by the Trustees on . 2026 and signed on their behalf by: Hannelore Crockford Paul Symes 12

ALDWICKBURY FRIENDS ASSOCIATION Trii8tp,os' Roport an(1 Financial Statements 2025 Notes to tlie financial statements i. Basis of pieparalion These financial slalemenls have been prepared on the basis of historic cost, in accordance wilh 'Accounling and Reporling by Charities Statement of Recommended Praclice. (SORP) 2005, wilh the provisions of Section 1A for 'Small Enlil'ies. ofi Financial Reporting Slandard102 and wilh the Charities Act. 2. Accounting policies The principal accounling policies are summarised below. The accounting policies have been applied consistently Ihroughout the year. i) Incoming resources Incoming resources are included in the Statement of Financial Activities (SOFA) on an accruals basis, when entitlement to the resources is established, when the Trustees are virtually certain Ihal they will receive the resources and when the monetary value can be measured with sufficient reliability. Where incoming resources have related expenditure, the incoming resources and related expenditure are reported gross within the SOFA. ii) Resources expended Resources expended are recorded on an accruals basis in the period in which an obligation to pay has been established. 40,176 iii) F ixed assets Items of equipment with a cost of more than £1,000 and a useful life of more than one year are capitalised and depreciated over their useful life. 15,487 55,664 iy) Stock Stock is valued at the lower of cost and net realisable value. 3. Funds General funds are unrestricted funds, which are available for use in furtherance of AFA s aims at the discretion of the Trustees. Ir behalfi by.. Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes, as detailed in the Financial Review section of the Trustees, Reporl. es 13 12

ALDWICKBUR Y FRIENDS ASSOCIA TION Trustees, Report and Financial Statements 2025 4. Incoming resources; voluntary income 2025 2024 Other voluntary donations 5. Incoming resources: activities for generating funds All events, which generate fundraising income, are included under 'activities for generating funds. in the Statement of Financial Activities. The corresponding costs of these events are included in fundraising trading costs (Note 6). However, many of these events are organised for the purposes of both fundraising and furthering at least one of AFA'S four charitable aims (in particular, bringing parents, staff and boys together at events and promoting the boys, involvement with charitable fundraising). Pfe- Tea Cake Misce// Unrestricted Unrestricted funds.. funds.. general designated 2025 2025 Total Prioryear Misce//ane such as the 2025 2024 7. Expe Summer Ball Summer Party Bazaar Fireworks Uniform sales Wine tasting Disco Quiz Wreaths Cake Sales Pre-Prep Film Christmas Cards Christmas Jumpers Tea Towels Miscellaneous 59,181 20,867 9, 725 6,649 5, 704 4,895 4,567 1,741 1,365 1086 666 20,867 15,985 6,649 5, 704 4,895 4,567 2,206 1,365 1,086 666 446 147 6,260 17,048 6,172 5,300 4, 025 2,878 2,377 2,355 1,072 615 446 139 826 652 102,640 Donations to 465 SANDS Luton schools 446 147 Salvation Anny Donation to A/dwi School Total donations 540 57,805 540 65,122 7,318 Note.. £6. 725 was transfef Inancial year 14

ALDWICKBURY FRIENDS ASSOCIATION Trii8toes' Roport and Financifil Statements 2025 6. Fiiiidraisiiig Irad_iiig costs Unre8trlcted Unrestrlcted funds: funds: general designated 2025 2025 Total Prior year 2025 2024 Sumnier Ball Summer Party Oisco Wine tasting Bazaar Fireworks Wreaths Quiz Pre-Prep Santa Uniform sales Pre-Prep Film Tea Towels Cake sales Miscellaneous (16,517) (4,160) (3,663) (3,466) (3,210) (1,186) (713) (226) (110) (25) (50,253) (16,517) (4,160) (3,663) (3,466) (3,210) (1,186) (713) (226) (110) (25) (3,140) (3,376) (2,211) (2,970) (1,923) (283) (279) (191) (20) (359) (30) (2,232) (67,267) (8,396) (41,672) (8,396) (41,672) Miscellaneous spend in 2025 includes purchase of branded coffee cups to sell at events such as the school bazaar (£3,370) and the BMX and Scooter day (£4,170) 7. Expenditure on charitable activities Unrestricted funds: General 2025 Unrestricted funds: designated 2025 Total Prior year 2025 2024 Donations to charities: SANDS (7,812) (3,970) (550) (7,675) (7,812) (3,970) (3,975) (550) (1,000) (7,675) (13,913) Luton schools Salvation Army Donation to Aldwickbury School Total donations (20,007) (20,007) (18,888) Note: £6,725 was transfered to the boys chosen charity, Dementia UK in 2025126 financial year 15

ALDWICKBURY FRIENDS ASSOCIATION Trustees, Report a.nd Financial Statements 2025 8. Governance costs 2025 2024 Membership of PTA UK (162) (153) Independent Examiner (600) (1,200) Totals (762) (1,353) Note: Costs for independent examiner in 2024 is for two years as not accrued in 2022123 9. Other resources expended 2024 2024 Other Totals 10. Trustees, expenses and emoluments The Trustees received no emoluments during the year (2024: £nil). Expenses may be reimbursed when it is necessary for a Trustee, on behalf of AFA, to pay for goods or services required for fundraising activities or for the administration and governance of AFA. Expenses were reimbursed to Trustees during the year as follows: Number of Trustees reclaiming 2025 Total cost Number of Trustees reclaiming 2024 Total cost 2025 2024 No. No. (9,143) (12,687) 11. Related party transactions 16

ALDWICKBURY FRIENDS ASSOCIATION Trijstoes, Report and Financial Statements 2025 There were no related parly Iransactions during the year. 12. Debtors 2025 2024 Prepayment for 2024135 event 500 500 Totals 500 500 13. Creditors Amounts falling due within one year: 2025 2024 Creditors due within one year 600 600 Totals 600 600 17