**Charity registration number 1155108**
## **ABBEY 345 PRE-SCHOOL**
**ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022**
## **ABBEY 345 PRE-SCHOOL**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**Trustees** K Crouch J Harriss J Bucknell G Roger (Treasurer) L Cousins (Chair to June 2022) G Neale (Chair) (Appointed 11 June 2022) **Charity number** 1155108 **Principal address** Postland Road Crowland PE6 0JA **Independent examiner** Carolyn Rossiter Rutland House Minerva Business Park Lynch Wood Peterborough PE2 6PZ
## **ABBEY 345 PRE-SCHOOL**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees' report|1 - 4|
|Independent examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the financial statements|8 - 10|
## **ABBEY 345 PRE-SCHOOL**
## **TRUSTEES' REPORT**
## _**FOR THE YEAR ENDED 31 AUGUST 2022**_
The trustees present their annual report and financial statements for the year ended 31 August 2022.
The financial statements have been prepared in accordance with the accounting policies set out in note to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
## **Objectives and activities**
The charity's objects are to provide care and education of pre-school age children and enhance their development and education through play and exploration, in surroundings where all families are welcome, valued and enabled to become part of our learning community. Our role is to provide a safe, stimulating environment where with the support of our highly qualified staff, children can develop at their own pace.
The setting is committed to anti-discriminatory practice to promote equality of opportunity and valuing diversity for all children and families.
We instigate and adhere to and further the aims and objects of the Pre School Learning Alliance / EYFS.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
## **Achievements and performance**
## _**Activities undertaken to further the charity's objectives as a pre-school learning environment**_
In accordance with the Charities Act and the Charities (Accounts and Reports) Regulations 2008, the trustees have given regard to the guidance on public benefit issued by the Charities Commission.
Abbey 345 Pre-School has had another fantastic – although continuing to be an unusual year, which can only be attributed to the commitment, enthusiasm and professionalism of all the staff and management committee. The support received from parents/carers and members of the local community has also been exceptional.
Kathy (Early Years Manager) and her staff have continued to deliver the Early Years Foundation Stage curriculum to the children, providing care and a wide variety of learning opportunities in a safe and stimulating environment.
Although we were able to lift the majority of Covid 19 restrictions it continued to impact on the setting as staff and children still fell ill and the effect on children’s development, particularly in the areas of communication, social interaction and confidence made themselves felt.
Abbey 345 Pre-School continues to offer a variety of sessions to accommodate the needs of all the local preschool children i.e. Let’s Play Together (for parents/carers and their babies/toddlers, which is free of charge), 2+ sessions (a shorter introductory session to pre-school for those aged 2 and above), mixed sessions (ages 2-4) and School Readiness sessions (for those in their pre-school year). We are also registered to deliver the government funded 2 year old entitlement and 30hr funding placement, which a number of families are taking advantage of, by sharing their hours with other settings.
Yet again we have been able to maintain excellent links with South View Community Primary School, this year liaising with Foundation Stage Teachers and other local early years settings with regular meetings to enable a smooth transition for the children into full-time education. In addition to transitions we were also able to discuss and share ideas on a range of ways to support children with sensory, communication and developmental issues. It was also lovely to be able to again see teaching staff from a variety of schools in setting and unmasked this year.
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## **ABBEY 345 PRE-SCHOOL**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 AUGUST 2022**_
## _**Training and development to further the charity's objectives**_
Abbey 345 Pre-School employs a high calibre of extremely motivated staff and the management team is fully committed to investing in the ongoing training and personal development of each member of the team. Staff have attended both mandatory and specialist training courses throughout the year, enabling them to acquire new skills, keep up-to-date with ‘best practice’, and keep abreast of the ever changing requirements within childcare practice. The whole of this school year it has continued to be in virtual form – via either Teams or Zoom.
Forest School continues to be both successful & highly enjoyable. We are very grateful to Jane’s dad Nick (aka Forest School Nick) for his continuing - and highly popular with the children - support with this.
Our Portage accreditation was re-achieved and we continue to be amongst a very small percentage of schools and pre-schools in the country to have this recognition.
Collette Dobbs continues working towards a Cache Level 3 qualification . All staff are encouraged to look out for courses to enhance their CPD and a range of these have been completed including such areas as Forest school diplomas, working with children with sensory needs, behaviour management and more.
Staff are fully aware of their safeguarding responsibilities and regular supervisions are scheduled giving staff the opportunity for professional discussions. All staff have additional areas of responsibility such as SEN, Inclusion, Behaviour Management, Mathematics, ICT, Communication & Language etc. and are encouraged to develop these within the setting for the benefit of the children.
## _**Extra activities and community events**_
We continued to work closely with Crowland Community larder and remain a drop off point for supplies for more vulnerable families in the community. We have also worked with Lincolnshire Co-operative to produce and send out food vouchers for our own vulnerable families.
We were very excited to be able to go out and about again for our School readiness outing. This year we went to meet the alpacas at Fenland Alpacas, Crowland Common. Proud alpaca parent, Louise - and sister Joanne (both ex parents) made us very welcome and the children enjoyed a range of play and craft activities as well as meeting and feeding a variety of farm animals.
We also had our first ever Forest School evening. Parents were invited to share in the joy that time in the woods brings. They were able to take part in whittling, learning to use tools, den building, music, playdough mini beasts and most exciting of all campfire cooking – complete with marshmallows and a singsong!
We were delighted to be able to invite Father Christmas back into the building to join us at our Christmas parties
– of which there were three – we obviously just love Christmas!!
The children took part in celebrating British birds by focusing on the bird life in the pre-school garden for Great British Bird Watch.
It was lovely to be able to have an Easter event this year, it was difficult to know who was most excited – children, staff or parents – some of whom had not been in the building due to Covid, since their very first look around.
As you can see it was still a very busy year for us!
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## **ABBEY 345 PRE-SCHOOL**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 AUGUST 2022**_
## _**Fundraising achievements**_
As a not-for-profit organisation it is necessary for us to boost our funds and provide experiences / additional resources, which we cannot meet out of our planned budget.
Our annual Christmas Hampers had to stay partly online this year as the Lights switch on event, although reinstated, did not allow stalls. However Michelle Harriss (ex staff member) was kind enough to allow us to set up a stall in her lovely shop to do face painting and sell tickets, the combination of the two still did surprisingly well.
As mentioned before, there was great excitement when we hosted our Easter event, it was amazing how much money we made by our combination of hampers, a fabulous cake (created by committee member Julie), refreshments and a variety of other goodies. Thank you to everyone who contributed towards these or bought tickets.
As well as fundraising for our Pre-School, we believe it is important to support other charitable organisations and this year our children have raised funds for Children in Need and comic relief.
## **Financial review**
During the year to 31 August 2022, on top of the impacts of the ongoing cost of living crisis, the Preschool continued to suffer from minimal increases in government funding alongside significant minimum wage increases. Following ongoing cost and income generating reviews, we are happy to report a net surplus of £39,022.
The committee and staff continue to monitor expenditure alongside the annual budget which is set to achieve a break-even position.
The charity’s reserve policy is to hold sufficient reserves to meet potential redundancy costs that would need to be paid should the charity be in the unfortunate position that it can no longer continue.
At the year end £131,499 (of which £106,062 is unrestricted) was held in reserves; included in this is an amount allocated against future capital, urgent refurbishment and technological update projects sufficient to leave the remaining balance at a level considered appropriate to meet the costs of the pre-school given any unforeseen fluctuations in receipts or expenditure (be that through reduced children numbers or increased costs to run) or to cover redundancy costs.
Faced with continuing minimum wage increases that are unsupported by the government funding received by the setting, alongside the ongoing cost of living crisis that is affecting all costs faced by the preschool, we continue to implement new ways to increase, in a sustainable way, the income that the preschool receives in order to continue to operate as a going concern.
The Trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
## **Structure, governance and management**
Abbey 345 Pre-School is registered with the Charity Commission as a Charitable Incorporated Organisation (CIO), number 1155108. The Charity was first established on 18th March 1987 (Charity No 1036895) and was transferred to the new CIO with effect from 14th October 2014, with a new Pre School Learning Alliance Constitution adopted.
The trustees who served during the year and up to the date of signature of the financial statements were: K Crouch
J Harriss J Bucknell G Roger (Treasurer) L Cousins (Chair to June 2022) G Neale (Chair) (Appointed 11 June 2022)
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## **ABBEY 345 PRE-SCHOOL**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 AUGUST 2022**_
Selection of new trustees is by recommendation by existing trustees.
The trustees' report was approved by the Board of Trustees.
## **G Neale (Chair)**
Trustee Dated: 30 June 2023
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## **ABBEY 345 PRE-SCHOOL**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ABBEY 345 PRE-SCHOOL**
I report on the financial statements of the charity for the year ended 31 August 2022, which are set out on pages 6 to 10.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the financial statements. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- (i) examine the financial statements under section 145 of the 2011 Act;
- (ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- (iii) to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the financial statements present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (a) which gives me reasonable cause to believe that in any material respect the requirements:
- (i) to keep accounting records in accordance with section 130 of the 2011 Act; and
- (ii) to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
- have not been met or
- (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
Carolyn Rossiter
Rutland House Minerva Business Park Lynch Wood Peterborough PE2 6PZ
Dated: 30 June 2023
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## **ABBEY 345 PRE-SCHOOL**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT** _**FOR THE YEAR ENDED 31 AUGUST 2022**_
|**Unrestricted**
**Restricted**
**funds**
**funds**
**Notes**
**£**
**£**
**Income from:**
Donations and legacies
6,059
450
Charitable activities
Pre School Grant Funding
115,074
19,233
Session fees and snack charges
21,747
-
Merchandise
322
-
Miscellaneous
389
-
Fundraising activities
4,595
-
**Total income**
148,186
19,683
**Expenditure on:**
Raising funds
Fundraising and publicity
906
-
Charitable activities
Charitable expenditure
**1**
109,126
18,815
**Total charitable expenditure**
109,126
18,815
**Total resources expended**
110,032
18,815
**Net income for the year/**
**Net movement in funds**
38,154
868
Fund balances at 1 September 2021
67,908
24,569
**Fund balances at 31 August 2022**
106,062
25,437|**Total**
**2022**
**£**
6,509
134,307
21,747
322
389
4,595
167,869
906
127,941
127,941
128,847
39,022
92,477
131,499|**Total**
**2021**
**£**
2,130
96,702
24,040
347
2,697
4,224|
|---|---|---|
|||130,140|
|||484|
|||107,828|
|||107,828|
|||108,312|
|||21,828
70,649|
|||92,477|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
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## **ABBEY 345 PRE-SCHOOL**
## **BALANCE SHEET**
## _**AS AT 31 AUGUST 2022**_
|**Notes**
**Current assets**
Cash at bank and in hand
Net current assets
**Income funds**
Restricted funds
**5**
Unrestricted funds|**2022**
**£**
131,499|**£**
131,499
25,437
106,062
131,499|**2021**
**£**
92,477|**£**
92,477|
|---|---|---|---|---|
|||||24,569
67,908|
|||||92,477|
The financial statements were approved by the Trustees on 3 June 2023
G Neale (Chair) **Trustee**
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## **ABBEY 345 PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022**
## **1 Charitable activities**
|Learning environment
Pupil premium and Disability Access expenditure
Wages
Share of support costs (see note 2)
Share of governance costs (see note 2)
**Analysis by fund**
Unrestricted funds
Restricted funds
**For the year ended 31 August 2021**
Unrestricted funds
Restricted funds|**2022**
**£**
150
4,990
13,675
18,815
107,376
1,750
127,941
109,126
18,815
127,941|**2021**
**£**
275
2,239
983|
|---|---|---|
|||3,497
102,831
1,500|
|||107,828|
|||104,331
3,497|
|||107,828|
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## **ABBEY 345 PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022**
## **2 Support costs**
|Wages
Website, computer and
telecomunications
Cleaning, repairs and
maintenance
Advertising and
merchandise
Insurance
Learning environment
Staff training and welfare
Light, heat and rent
Postage and stationery
Miscellaneous
Legal and professional
Analysed between
Charitable activities|**Support**
**costs**
**Governance**
**costs**
**£**
**£**
93,509
-
453
-
3,540
-
603
-
1,688
-
1,270
-
960
-
2,451
-
538
-
2,364
-
-
1,750
107,376
1,750
107,376
1,750|**2022**
**£**
93,509
453
3,540
603
1,688
1,270
960
2,451
538
2,364
1,750
109,126
109,126|**Support**
**costs**
**Governance**
**costs**
**£**
**£**
92,068
-
1,120
-
1,682
-
854
-
1,664
-
642
-
258
-
1,817
-
650
-
2,076
-
-
1,500
102,831
1,500
102,831
1,500|**2021**
**£**
92,068
1,120
1,682
854
1,664
642
258
1,817
650
2,076
1,500|
|---|---|---|---|---|
|||||104,331|
|||||104,331|
## **3 Trustees**
During the year two trustees were remunerated for their roles as Pre-school Manager and Senior Early Years Practitioner. Their remuneration in the year totalled £35,428 (2021: £32,302).
## **4 Employees**
There were no employees whose annual remuneration was more than £60,000.
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## **ABBEY 345 PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022**
## **5 Restricted funds**
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
|||**Movement in funds**|**Movement in funds**||**Movement in funds**|**Movement in funds**||
|---|---|---|---|---|---|---|---|
||**Balance at**|**Incoming**|**Resources**|**Balance at**|**Incoming**|**Resources**|**Balance at**|
||**1 September**|**resources**|**expended**|**1 September**|**resources**|**expended**|**31 August**|
||**2020**|||**2021**|||**2022**|
||**£**|**£**|**£**|**£**|**£**|**£**|**£**|
|Pupil Premium|1,984|3,928|(1,074)|4,838|6,351|(4,498)|6,691|
|Winter Grant|-|1,311|(1,095)|216|-|-|216|
|Disability Access|-|615|(70)|545|1,600|(483)|1,662|
|Inclusion Funding|8,792|7,339|-|16,131|11,228|(13,684)|13,675|
|Community Champions|737|530|-|1,267|-|(150)|1,117|
|Cleared down funds|463|-|(275)|188|-|-|188|
|Other restricted donations|1,384|-|-|1,384|504|-|1,888|
|HMRC Coronavirus JRS|-|983|(983)|-|-|-|-|
||13,360|14,706|(3,497)|24,569|19,683|(18,815)|25,437|
Restricted funds are to be used for specified purposes as laid down by the donor. Expenditure which meets this criteria is allocated to the fund.
Pupil premium and disability access funds are allocated to benefit specific qualifying children in line with government guidelines.
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