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← Coundon And Leeholme Community Association

2024-03-31-accounts

Charity Name
1155072
COUNDON AND LEEHOLME COMMUNITY ASSOCIATION
Receipts andpayments accounts
Period start date
To
Period end date
1-Apr-23
31-Mar-24
For the period
from
~~ee ee ee~~		 Charity Name
1155072
COUNDON AND LEEHOLME COMMUNITY ASSOCIATION
Receipts andpayments accounts
Period start date
To
Period end date
1-Apr-23
31-Mar-24
For the period
from
~~ee ee ee~~		 Charity Name
1155072
COUNDON AND LEEHOLME COMMUNITY ASSOCIATION
Receipts andpayments accounts
Period start date
To
Period end date
1-Apr-23
31-Mar-24
For the period
from
~~ee ee ee~~		 Charity Name
1155072
COUNDON AND LEEHOLME COMMUNITY ASSOCIATION
Receipts andpayments accounts
Period start date
To
Period end date
1-Apr-23
31-Mar-24
For the period
from
~~ee ee ee~~		 Charity Name
1155072
COUNDON AND LEEHOLME COMMUNITY ASSOCIATION
Receipts andpayments accounts
Period start date
To
Period end date
1-Apr-23
31-Mar-24
For the period
from
~~ee ee ee~~		 Charity Name
1155072
COUNDON AND LEEHOLME COMMUNITY ASSOCIATION
Receipts andpayments accounts
Period start date
To
Period end date
1-Apr-23
31-Mar-24
For the period
from
~~ee ee ee~~		 Charity Name
1155072
COUNDON AND LEEHOLME COMMUNITY ASSOCIATION
Receipts andpayments accounts
Period start date
To
Period end date
1-Apr-23
31-Mar-24
For the period
from
~~ee ee ee~~		 CC16a
~~-~~
Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ ## to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Restricted Funds and Grants
-		 500 - 500 500
Hall Hire
6,755		 - 6,755 10,326
Fund RaisingEvents
3,238		 - - 3,238 1,183
Club Activities
9,921		 - - 9,921 7,514
Donations
405		 - - 405 231
Bank Interest
18		 - - 18 1
sales
966		 - - 966
- - - - -
Sub total(Gross income for AR) (Gross income for AR) 21,302
(Gross income for AR)		 500 - 21,802 19,755
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts 21,302
500
-
21,802
19,755
A2 Asset and investment sales,
(see table).
~~——_———~~
A3 Payments
utilities 3,480 - - 3,480 2,442
- - -
- - -
Wages 5,418 - - 5,418 5,035
Insurances and Licences 744 - - 744 872
Buildingchecks 1,806 - - 1,806 2,848
General Runningcosts 5,009 - - 5,009 2,713
Events and Clubs 5,775 500 - 6,275 3,988
Capital Works(fence) - - 9,261
training - -
- - - - -
**Sub total ** 22,232 500 - 22,732 27,159
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments 22,232
500
-
22,732
27,159
A4 Asset and investment
purchases, (see table)
~~—————~~
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
**Cash funds this year end **		 - 930
-
-
- 930
- 7,404
-
-
-
-
-
43,633
-
43,633
42,704
-
-
42,703
930
~~SSS]—~~

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds BANK ACCOUNT
40,948
-
-
CASH IN HAND
1,756
-
-
-
-
-
42,704
-
-
Total cash funds
~~<==~~
(agree balances with receipts and payments
account(s))		 (agree balances with receipts and payments agreement agreement OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
~~ee~~
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B3 Investment assets -
-
-
-
-
-
-
-
-
-
~~—=——~~
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the
charity’s own use		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
~~man~~
Fund to which Amount due When due

Details liability relates (optional) (optional) B5 Liabilities - - - - - Signed by one or two trustees on Date of behalf of all the trustees Signature Print Name approval PAM HYMAS HELEN HART ~~———~~

1

COUNDON AND LEEHOLME COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT APRIL 2023 TO MARCH 2024

Registered Charity 1155072

Administrative Details:

The Charity address is Coundon and Leeholme Community Centre Leeholme Road, Leeholme Co Durham DL14 8HN

The Charity currently has 5 trustees at the time of reporting:

1
2
3
4
5		 Trustee name Office (if any) Dates Appointed Name of person (or body)
entitled to appoint trustee
(if any)
Helen Hart Chair 1/3/24 Existing Trustees
Anthea Parsley 26-6-21 Existing Trustee
Pam Hymas Treasurer 1/2/24 Existing Trustees
Brenda Ambrose 22-6-23 Existing Trustees
Nicola Warburton 22-6-23 Existing Trustees
Patricia Clarey Secretary/charity
contact/Adviser

Structure, Governance and Management

The Charity is set up under the CIO Foundation’ model constitution and was registered with the Charity Commission from 18 December 2013. It is an unincorporated organization.

Trustees are appointed for a term of 3 years. New trustees and re-appointees can be appointed at a meeting especially convened for the purpose and where a resolution is passed by existing trustees.

.

Training for Trustees/Members

Helen Hart has successfully completed a Makerton course level 1 and 2 (signs and symbols for the deaf) All trustees are aware of compliance and guidance for community buildings keeping up to date with the changes to building risk assessment management. In addition, the Trustees and committee members have been provided with written and verbal guidance on all policies and Health and Safety and Fire Risks legislation. Trustees are asked to sign a declaration to the effect that they are fully aware of the legal obligations and responsibilities of being a trustee. All trustees and those considering becoming a trustee should be fully aware of the Governance policies and procedure, the Constitution and should have accessed the information on the Charity

2

Commission website. The secretary/advisor keeps up to date with charity legislation using the Charity Commission website and Charity Commission updates.

https://www.gov.uk/guidance/

Financial Review 2023 -24

RESERVES POLICY 2023/2024

A fund will be held in reserve to cover 6 months running costs for Coundon and Leeholme Community Centre, a contingency fund for major building work, withdrawal of hire and emergency closure will be added.

The fund for 2023/24 which can be subject to review at any time by the Trustees has been agreed as follows:

6 months forecast running costs = £9000

Contingency for major repairs = £5000

Contingency for withdrawal of hire =£2000

Contingency for emergency closure -£4000

Total £20000

RESTRICTED FUNDS POLICY (designated funds)

Restricted funds are those which have been granted by funders for a specific purpose plus those which have been earned/allocated by the association for the sustainability of a project. Receipts and expenditure are included in the main accounts however sub accounts will also be kept for restricted funds.

These restricted funds will not be available towards the running costs and upkeep of the hall unless authorized by the funder or trustees

Records will separate restricted funds from the hall maintenance funds showing clearly what money is available in these accounts.

At the end of March 2023, the Accounts show the following: (rounded to nearest £)

Fund Amount Last year
Total Funds Held by Coundon and
Leeholme Community Association as at
31/3/19		 £42704
£43645
Restricted or Designated Funds total £5530 £4033
Breakdown of Designated Funds:
Coundon and Leeholme Craft Club		 £2042 £1073

3

Coundon and Leeholme Tea Dancers
Coundon and Leeholme Playgroup
Remaining Hall Maintenance Fund		 £3015
£13
£37174		 £2756
£206
£39682

PUBLIC BENEFIT STATEMENT:

The Charity Trustees have complied fully with their duty to have due regard to the guidance on public benefit, published by the Charity Commission, in exercising their powers of duties.

Objects

To establish and run a community building and to promote for the benefit of the inhabitants of Coundon and Leeholme and the surrounding area without distinction of sex sexual orientation, age, disability , nationality race or political religious or any other opinions, the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age infirmity or disablement or financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants

Main Activities (as of 31 March 2024)

Our main activities for the public benefit are aimed at the very young, families and the older members of the community. They aim to provide affordable social opportunities and leisure activities in the neighbourhood with the main aim of relieving social isolation by offering volunteer opportunities and a wide variety of activities to people of all ages.

4

Partnerships

The trustees are continually seeking new partners to increase the diversity of activities we offer.

Among the new partnerships we have built are

Hall Hire:

The total revenue from hall hire in 2023/24 (including hire charge to sub activity accounts of £4020)) was £10775. £3762 less than the previous year. Most of thr hire revenue was lost by Slimming World and The Jazz Band withdrawing their weekly hire

Fund Raising and Donations and Grants

Fund raising in the form of one-off events raised a net total of £1594. More events are planned for 24/25 year to make up revenue loss from hire.

However £1376 was received from sales and donations an increase of £1144 on last year. The earnings came mostly from a bric a brac and second hand clothes shop and the clothes bank partnership with Fundraise and Recycle

Improving the Condition of the building

5

The trustees have completed their 5 year program to improve the fabric of the building following asset transfer. All maintenance issues and compliance checks are up to date and the building has been passed as fully compliant with public building regulations and health and safety law by an independent assessor from Durham County Council.

We had no Capital costs in the 23/24 financial year

Volunteers/Management Team

Services delivered by Coundon and Leeholme Community Association including the trustees management and administration of the building and charitable organization are entirely carried out by volunteers. We employ a part time paid cleaner

There are 20 regular volunteers including the management team and 5 trustees.

Future Developments

Our focus in the 24/25reporting year will be to sustain our current activities and to support additional children and family activities for those living in the village and surrounding areas. We will also seek further opportunities in partnerships and with hirers to bring more people out of isolation into our groups

We now have a secure outside space for the children to enjoy which will be further developed.

We will continue to promote the hire of our hall to increase revenue and the diversity of the activities we offer.

Succession planning will be a focus of all our activities in the future. We aim to encourage young volunteers who have used the hall as children to become volunteers and members of our management committee.

Over the last 5 yeas we have had a programme of continuous improvement to the fabric of our building. All our objectives in this area have been achieved and the building was highly praised in a recent customer survey for the facilities it offers.

We have not identified any further need for improvements to the building but are mindful of the need to maintain it to a high standard for our users.

Where revenue cannot be sufficient through hire to maintain the organisation we will continue with fundraising events.

Budget Forecasting for 2023-24

6

Income Forecast

Hire of Hall £12000 Fundraising net £3000 Clubs/ activities net £2000

Expenditure forecast :

Running costs £16000 Capital costs 2000

It is estimated that our end of year balance will be £41000 ( not taking into account emergency repairs and unexpected capital costs)

Verification and Acceptance of Report

This report has been accepted and verified by 2 trustees. All trustees have been sent a copy.

Signed: Trustee 11-6-24

Signed: Trustee 11-6-24