## **Trustees’ Annual Report for the period** **From 1[st] September 2021 TO 31[st] August 2022** ## **Charity name: St James’ Preschool (Petts Wood)** ## **Charity registration number: 1155027** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aim of the preschool is to enhance the
development and education of children
from 2 years to statutory school age.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The charity works for the public benefit having
as its objects the development and education of
children and young people in particular by:
1) promoting their care and safety;
2) promoting their education and promoting
parental involvement.
3) promoting their health and wellbeing;
4) providing services to support them and their
families and carers;
5) providing services to individuals holding
membership of the CIO; and
6) furthering the aims of the pre-school learning
alliance.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment The fundraising for this period was obtained by run by the staff and parent volunteers. A small Para 1.38 Contribution made by amount raised for this year of £108. volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The waiting list has many spaces for the
next year and continues to need to be
marketed to ensure the number of
children being cared for remains
consistent and provides enough income
for the preschool to continue its
operations. Lockdown continues to be a
factor in keep the number of children
increasing, and it has shown in our
financial review.
As the fees are funded by the local
authority, once the child is eligible, we
are very pleased to continue our policy of
inclusion into our setting by
order of the waiting list irrespective of
social circumstances thus allowing
access to parents who would otherwise
be unable to pay for places.
We have increased the number of hours
in which the preschool now operates,
also offering a lunch club on the shorter
days, in addition we have lowered the
entry age to 2 years old.| **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|We’ve continued investing in the purchase
and renewal of our equipment, adding all
the Covid related material that was
mandatory to run our session in the safest
way possible for the children and staff.| Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|I can report that the Pre-school’s accounts are
currently not in a good shape.
We will report a shortage for the year of
-£11,293. Currently our reserves are £20,000
well below our reserves target of £40.000 which
would allow the preschool to run for 6 months
with no income.
Points of note are:
• The fee income during this period was
£60,244 a decrease of £1,200 from last year.
This decrease is due to continued recovery
from the national pandemic. The preschool
followed the Government guidance what made
our parental fees dropped significantly.
• Fundraising is down on this year, a small
amount raised £108
• The rental cost was £12,901for the year
• Staff costs were £54,113 during this period.
• The children have benefited from a variety of
educational and fun activities this year which
have been provided by external suppliers to the
tune of £280. This has decreased from last
year’s due to closing during COVID lockdown
as it stopped those activities.
• Staff training costs were increased this year,
with £1,240 used for training.
• Day to day expenditure totalled £2,387 for
items including snacks, books, toys,
consumables, equipment, communication costs
and other miscellaneous costs, such as petty
cash. This was a significant increase on
previous years.
A total of £3,259.60 was transferred to the
Preschool’s Current account to keep the
Preschool running their costs smoothly.
As stated previously, and with keeping with
previous years, the training for all staff
members, especially in the areas of
safeguarding health and safety, will continue as
this is of paramount importance, along with a
potential bursary for training previously
mentioned. The Preschool will also continue to
invest on new equipment, toys and books and
replace those items where necessary and funds
allow.
The Preschool will, of course, continue to work
tirelessly to make sure that St James Preschool
continues to operate on a solid footing for today
and for the future. We are of course extremely
grateful for the support we receive from the
families of those children at the Pre-school
towards our fundraising activities, and for your
donations, during the year and look forward to
receiving your continued support over the year
to come.
Finally, I would like to thank the staff, members
of the committee and a number of parents for
everything that you’ve put into the Preschool
during this last year especially during the time
of the move and the last summer term without
which the Preschool would not have possibly
been open and wish the new members all the| |---|---|---| |||best in helping to keep the preschool to the
standards that parents expect and children
enjoy.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Due to the significant forecast loss from last
year, no monies were transferred to the
reserves account this year.
These reserves are held in case the Charity
needs to be closed down, pay the staff, 6
months of rent and pay off debts incurred.| |Amount of reserves held|Para 1.22|**£20,000.32**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|At the end of the year, we took the decision of
continuing with the charity despite of the
struggle through lockdown and lack of new
children signing up.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Our main source of funds come from the
Bromley Borough ascending to a total of for this
academic year and parental fees.
Our main source of funding continues to be
from London Borough of Bromley by way of
Early Years Funding Scheme where children
are.
eligible for 15 hours per week funding from the
term after their third birthday or by way of being
eligible through social or health circumstances
(£27,535.54) and in Grants (4,122.50)
We also receive a proportion of our income by
way of fees directly from parents who are either
not eligible for funding or where funding does
not
cover the full session attended (£28,693.50)| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|The main risk St James Preschool faces is
the number of children signing up and
keeping the ratio with the staff in place. We
must run the preschool with a number of
staff that was over the ratio to ensure that
all the children were safe once the
restrictions were lifted and children were
welcomed into the setting.| |Other||The Landlord hasn’t increased the rent on this
year’s review due to the difficulty to run the
preschool as we lack on children to attend and
the pandemic situation. It had a major financial
impact on the Preschool and drastic changes
need to be made to keep it open this year
coming.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted on 25th October 2013| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected by Members at AGM| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
Trustees are elected by Members at AGM| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|St James Preschool is a member of the
Preschool Alliance, registered with Ofsted as an
early years setting and with London Borough of
Bromley.| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|St James Preschool (Petts Wood)| |---|---| |Other name the charity uses|| |Registered charity number|1155027| |Charity’s principal address|Church Hall
Lakeswood Road
Petts Wood
BR5 1BJ| ||| **Names of the charity trustees who manage the charity** |1
2
3
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5
6
7
8
9
10
11
12
13
14
15
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Sarah Marchovick|Chairperson|20/09/2019|| ||MaryCatlin|Secretary|20/12/2021|| ||Ines Aguilar-
Tablada Durban|Treasurer|20/12/2019|| ||Tom Marchovick|Communications||| ||TracyAngelo|Vice Treasurer|18/07/2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Sarah Markovich **Full name(s)** Ines Aguilar-Tablada Durban **Position (eg Secretary,** Treasurer Secretary **Chair, etc) Date** 20[th] March 2023 **1155027** ## **St James' Preschool** **Receipts and payments accounts For the period** 1st September 2021 31st August 2022 **To from** **CC16a** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Fee Income, inc. LBB contributions
**60,244**
Fundraising
**108**
HMRC Refund
Interest on Savings account
**2**
**60,353**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 60,353**
**A3 Payments**
Salaries(incl. NI,net of tax)
**54,113**
Pensions
**606**
Rent
**12,901**
Statuory& Insurance(inc Ofsted)
**595**
Telephone and Internet
**120**
Equipment Purchased
**1,027**
**765**
Training
**1,240**
Session Supplier
**280**
**_Sub total_ 71,647**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
Consumables,Stationary,Snacks and
Misc|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**60,244**
**108**
**-**
**2**
**60,353**
**-**
**-**
**-**
**60,353**
**54,113**
**606**
**12,901**
**595**
**120**
**1,027**
**765**
**1,240**
**280**
**71,647**|**Last year**
**to the nearest £**| |||||**61,544**| |||||**826**| |||||**88**| |||||**10**| |||||**62,467**| |||||| |||||| |||||**-**| |||||**-**| |||||| |||||**62,467**| |||||| |||||**52,936**| |||||**894**| |||||**11,614**| |||||**552**| |||||**90**| |||||**193**| |||||**3,216**| |||||**481**| |||||**332**| ||**-**|**-**|**71,647**|**70,307**| |**A4 Asset and investment**|||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |**purchases, (see table)**|||||||||||| |||**-**||**-**||**-**||**-**|||| |||**-**||**-**||**-**||**-**|||| |**_Sub total_ **||**-**||**-**||**-**||**-**||**-**|| ||||||||||||| |**_Total payments_ **||**71,647**||**-**||**-**||**71,647**||**70,307**|| ||||||||||||| |**_Net of receipts/(payments)_ **||**- 11,293**||**-**||**-**||**- 11,293**||**- 7,840**|| |**A5 Transfers between funds**||**-**||**-**||**-**||**-**||**-**|| |**A6 Cash funds last year end**||**39,316**||**-**||**-**||**39,316**||**47,156**|| |**_Cash funds this year end_ **||**28,023**||**-**||**-**||**28,023**||**39,316**|| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**|**Details**
Cash at Bank (Community Account)
Cash at Bank (Savings Account)
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
£ 8,022.02
£ 20,000.49
**-**
**28,023**
OK
**Unrestricted**
**funds**|**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Details**
**Details**
Preschool Furniture
Preschool branded Clothing
**Details**
Signature|**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Cost (optional)**
**-**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
**-**
Print Name
Ines Aguilar-Tablada Durban
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||Date of
approval| |||Ines Aguilar-Tablada Durban|10/11/2022| ||||| Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees St James, Preschool {Petts Woodl On accounts for the year ended 31 ¥t August 2022 Charity no (if any) 1155027 Set out on pages 9&10 I report to the Irustees on my examination of the accounts ofthe above charity lllhe Trust") for the year ended 31108 12022. Responsibilities and basis of report As the charily's trustees, you are responsible for the preparation of the awounts in accordance with the requirements of the Charities Act 2011 {'the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)(b} of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statsment come to my attention in connection with the examination {other than that disclosed below "} which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the braGkets if they do not apply. Signèd: Date". 10 t3 Name: Irr Relevant professional qualificationls) or body (if any}: Ac Address: £ts i&h/ IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examinalion of Charity accounts: directions and guidance for examiners). Give here brief details of any items that the examinerwishes to disclose. IER Oct 2018