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2021-08-31-accounts

Trustees’ Annual Report for the period

From 1[st] Sep 2020 To 31[st] August 2021

Charity name: St James Preschool (Petts Wood)

Charity registration number: 1155027

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The aim of the Preschool is to enhance the
development and education of children from 2.5
to statutory school age.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The charity works for the public benefit having
as its objects the development and education of
children and young people in particular by:
1) promoting their care and safety;
2) promoting their education and promoting
parental involvement;
3) promoting their health and wellbeing;
4) providing services to support them and their
families and carers;
5) providing services to individuals holding
membership of the CIO; and
6) furthering the aims of the pre-school learning
alliance.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 The fundraising for this period was obtained by
different events throughout the year run by the
staff and parents volunteers. The total amount
fundraised is £825.60

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The waiting list still has a large number of
spaces for the next year and continues to
need to be marketed to ensure the
number of children being cared for
remains consistent and provides enough
income for the preschool to continue its
operations. Lockdown has been a huge
factor to keep the number of children
increasing and it has shown in our
financial review.
As the fees are funded by the local
authority, once the child is eligible, we
are very pleased to continue our policy of
inclusion into our setting by
order of the waiting list irrespective of
social circumstances thus allowing
access to parents who would otherwise
be unable to pay for places.
During this period, we have made
purchases of equipment, toys, books
and display boards from these fundraised
monies as well as to pay for
visits from outside activity suppliers.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 We have increased the number the children
that signed up to the preschool.
Performance of fundraising
activities against objectives
set		 Para 1.41 Our fundraising events like the
Danceathon, Christmas raffle and End of
year Party were proven very popular and
embraced by all the parents and
volunteers.
Investment performance
against objectives		 Para 1.41 We’ve continued investing in the purchase
and renewal of our equipment, adding all
the Covid related material that was
mandatory to run our session in the safest
way possible for the children and staff.
Other

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 I can report that the Pre-school’s accounts are
currently not in a good shape.
We will report a shortage for the year of -
£7.840. Currently our reserves are £34,126 well
below our reserves target of £40.000 which
would allow the preschool to run for 6 months
with no income.
Points of particular note are:
• The fee income during this period was
£61,544 a decrease of £33885.25 from last
year. This decrease is due to the lower number
of children attending the preschool than in the
previous year and the lack of sessions available
during lockdown period. The preschool
remained closed following the Government
guidance what made our parental fees dropped
significantly.
• There were a number of successful
fundraising activities during this period, most
carried out online like a danceathon, Christmas
raffle and other events and donations made
from parents, all of which boosted income by a
further £825.60 which is an increased of the
233%
• The rental cost was £11,614.25 for the year
• Staff costs were £53,829 during this period.
• The children have, once again, benefited from
a variety of educational and fun activities this
year which have been provided by external
suppliers to the tune of £332. This has
decreased from last year’s due to closing during
COVID lockdown as it stopped those activities.
• Staff training costs were slightly lower this
year than previous, with £480.70 used for
training.
• Day to day expenditure totalled £3,499 for
items including snacks, books, toys,
consumables, equipment, communication costs
and other miscellaneous costs. This was an
increase on last year, but in line with previous
years.
A total of £1,531 was transferred to the
Preschool’s Current account to keep the
Preschool running their costs smoothly.
As with most employers in the UK we will
continue to accept the National Insurance
allowance of up to £4,000pa, which, in this last
period, has saved the Preschool from paying
approximately £1,000 in employers National
Insurance contributions.
As stated previously, and with keeping with
previous years, the training for all staff
members, especially in the areas of
safeguarding health and safety, will continue as
this is of paramount importance, along with a
potential bursary for training previously
mentioned. The Preschool will also continue to
invest on new equipment, toys and books and
replace those items where necessary and funds
allow.
The Preschool will, of course, continue to work
tirelessly to make sure that St James Preschool
continues to operate on a solid footing for today
and for the future. We are of course extremely
grateful for the support we receive from the
families of those children at the Pre-school
towards our fundraising activities, and for your
donations, during the year and look forward to
receiving your continued support over the year
to come.
Finally, I would like to thank the staff, members
of the committee and a number of parents for
everything that you’ve put into the Preschool
during this last year especially during the time
of the move and the last summer term without
which the Preschool would not have possibly
been open and wish the new members all the
best in helping to keep the preschool to the
standards that parents expect and children
enjoy.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Due to the significant forecast loss from last
year, no monies were transferred to the
reserves account this year.
The reserves are held in case the Charity needs
to be closed down, pay the staff, 6 months of
rent and pay off debts incurred.
Amount of reserves held Para 1.22 £34,126.92
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 At the end of the year we took the decision of
continuing with the charity despite of the
struggle through lockdown and lack of new
children signing up.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Our main source of funds come from the
Bromley Borough ascending to a total of for this
academic year and parental fees
Our main source of funding continues to be
from London Borough of Bromley by way of
Early Years Funding Scheme where children
are
eligible for 15 hours per week funding from the
term after their third birthday or by way of being
eligible through social or health circumstances.
We also receive a proportion of our income by
way of fees directly from parents who are either
not eligible for funding or where funding does
not
cover the full session attended (£15,549)
as well as from donations to cover the
activities that children participate in that the
funding doesn’t cover (£825.60).
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46 The main risk ST James Preschool faces is
the number of children signing up and
keeping the ratio with the staff in place. We
have to run the preschool with a number of
staff that was over the ratio to ensure that
all the children were safe once the
restrictions were lifted and children were
welcomed into the setting.
Other The Landlord hasn’t increased the rent on this
year’s review due to the difficulty to run the
preschool as we lack on children to attend and
the pandemic situation. It had a major financial
impact on the Preschool and drastic changes
need to be made to keep it open this year
coming.

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
Para 1.25		 Constitution adopted on 25th October 2013
How is the charity
constituted?		 Para 1.25 Trust
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are elected by Members at AGM

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 Trustees are elected by Members at AGM
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 St James Preschool is a member of the
Preschool Alliance, registered with Ofsted as an
early years setting and with London Borough of
Bromley.
Relationship with any
related parties		 Para 1.51
Other

Reference and Administrative details

Charityname St James Preschool (Petts Wood)
Other name the charity uses
Registered charity number 1155027
Charity’s principal address Church Hall
Lakeswood Road
Petts Wood
BR5 1BJ

Names of the charity trustees who manage the charity

1
2
3
4
5
6		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (if any)
Sarah Marchovick Chairperson 20/12/2020 Committee
MaryCatlin Secretary 20/12/2021 Committee
Ines Aguilar-
Tablada Durban		 Treasurer 20/12/2019 Committee
Tom Marchovick Communications 20/12/2020 Committee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Inaccessible at this time

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Ines Aguilar-Tablada Durban Sarah Marchovick

Treasurer		 Chair
11/10/2022
11/10/2022

ST JAMES PRESCHOOL PETTS WOOD

11

Receipts and payments acco

01/09/2020

For the period from

To

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

to the nearest £

to the nearest £ to the nearest £

A1 Receipts

----- Start of picture text -----
Fee Income, inc. LBB contributions 61,544 - -
Fundraising 826 - -
HMRC Refund 88 - -
Interest on Savings account 10 - -
Sub total (Gross income for AR) 62,467 - -
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 62,467 - -
A3 Payments
Salaries (incl. NI, net of tax) 52,935 - -
Pensions 894 - -
Rent 11,614 - -
Statuory & Insurance (inc Ofsted) 552 - -
Telephone and Internet 90 - -
Equipement Purchased 193 - -
Consumables, Stationary, Snacks and Misc
3,216 - -
Petty Cash - - -
Training 481 - -
Session Supplier 332
Sub total 70,307 - -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 70,307 - -
Net of receipts/(payments) - 7,840 - -
A5 Transfers between funds - - -
A6 Cash funds last year end 47,156 - -
Cash funds this year end 39,316 - -
----- End of picture text -----

Section B Statement of assets and liabilities at the end of of assets and liabilities at the end of of assets and liabilities at the end of
Unrestricted
Categories Details funds
to nearest £
B1 Cash funds Cash at Bank (Community Account)
Cash at Bank (Savings Account)
Total cash funds
(agree balances with receipts and payments
account(s))		 £ 5,188.93
£ 34,126.92
-
39,316
OK
Unrestricted
funds
B2 Other monetary assets Details to nearest £
-
Fund to which
B3 Investment assets Details asset belongs
Fund to which
B4 Assets retained for the Details
Preschool Furniture		 Unrestricted
asset belongs
charity’s own use Preschool branded Clothing Unrestricted
Fund to which
B5 Liabilities Details liability relates
Signed by one or two trustees on
behalf of all the trustees		 Signature Print N
Ines Aguilar-Tab

155027

ounts

CC16a

8/31/2021

Total funds

Last year

to the nearest £

to the nearest £

----- Start of picture text -----
61,544 48,670
826 248
88 188
10 95
62,467 49,201
----- End of picture text -----

----- Start of picture text -----
-
- -
- -
62,467 49,201
52,935 49,839
894 678
11,614 8,374
552 551
90 120
193 664
3,216 3,643
- 400
481 666
332 1,213
70,307 66,148
----- End of picture text -----

----- Start of picture text -----
-
-
- -
70,307 66,148
- 7,840 - 16,947
- -
47,156 64,103
39,316 47,156
----- End of picture text -----

----- Start of picture text -----
the period
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
Current value
Cost (optional)
(optional)
- -
Current value
Cost (optional)
(optional)
- -
- -
Amount due When due
(optional) (optional)
-
Date of
Name
approval
blada Durban 10/12/2022
----- End of picture text -----

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ St James Pre School (Petts Wood) members of On accounts for the year 31 August 2021 Charity no 1155027 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2021.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 15/7/2023 Name: Natasha Mirrington Relevant professional ICAEW qualification(s) or body (if any): Address: 16 West Way Petts Wood, Orpington BR5 1LW

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

1

October 2018

IER

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER