## **Trustees’ Annual Report for the period**
**From September 2019 To September 2020**
**Charity name:** ST JAMES' PRESCHOOL (PETTS WOOD)
**Charity registration number:** 1155027
## **Objectives and Activities**
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SORP reference
Summary of the purposes of Para 1.17 The aim of the Preschool is to enhance the
the charity as set out in its development and education of
governing document children from 2.5 to statutory school age.
Summary of the main Para 1.17 and THE CHARITY WORKS FOR THE PUBLIC
1.19
activities in relation to those BENEFIT HAVING AS ITS OBJECTS THE
purposes for the public DEVELOPMENT AND EDUCATION OF
benefit, in particular, the CHILDREN AND YOUNG PEOPLE IN
activities, projects or PARTICULAR BY:
services identified in the
accounts. 1) PROMOTING THEIR CARE AND
SAFETY;
2) PROMOTING THEIR EDUCATION AND
PROMOTING PARENTAL INVOLVEMENT;
3) PROMOTING THEIR HEALTH AND
WELLBEING;
4) PROVIDING SERVICES TO SUPPORT
THEM AND THEIR FAMILIES AND
CARERS;
5) PROVIDING SERVICES TO
INDIVIDUALS HOLDING MEMBERSHIP OF
THE CIO; AND
6) FURTHERING THE AIMS OF THE PRE-
SCHOOL LEARNING ALLIANCE.
Statement confirming Para 1.18
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
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**Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38
|Policy on grant making|||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38||
|Other||We would like to thank all those parents
who volunteered their time to us during the
preschool sessions & during our events this
year.|
## **Achievements and Performance**
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SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The waiting list still has a large number of
spaces for the next year due to the change
of operating hours imposed by the
Landlords (St James the Great RC Church)
and lengthy rent negotiations. The waiting
list for places is an area that continues to
need to be marketed to ensure the number
of children being cared for remains
consistent and provides enough income for
the preschool to continue its operations. As
the fees are funded by the local authority,
once the child is eligible, we are very
pleased to continue our policy of inclusion
into our setting by order of the waiting list
irrespective of social circumstances thus
allowing access to parents who would
otherwise be unable to pay for places.
During this period, we have made
purchases of equipment, toys, books and
display boards from these fundraised
monies as well as to pay for visits from
outside activity suppliers.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
||||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|---|---|---|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
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Review of the charity’s Para 1.21 Due to the significant forecast loss from last
financial position at the end year, no monies were transferred to the
of the period reserves account this year.
Statement explaining the Para 1.22 The reported shortfall for the year of -
policy for holding reserves £16,947 mean that our reserves are
stating why they are held £34,117, well below our reserves target of
£58.000.
Amount of reserves held Para 1.22 £34,117
Reasons for holding zero Para 1.22
reserves
Details of fund materially in Para 1.24 This shortfall is due to the lower number of
deficit children attending the preschool in the 19-
20 year; a result of the uncertainty caused
by the lengthy rental negotiations, last
year’s increase in rent, the change of
operating hours and closing of the setting
during the lockdown period (end of March-
Mid June)
Explanation of any Para 1.23
uncertainties about the
charity continuing as a going
concern
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Additional information (optional)
You may choose to include further statements where relevant about:
Our main source of funding continues to
be from London Borough of Bromley by way
The charity’s principal of Early Years Funding Scheme where
sources of funds (including Para 1.47 children are eligible for 15 hours per week
any fundraising) funding from the term after their third
birthday or by way of being eligible through
social or health circumstances.
We also receive a proportion of our income
by way of fees directly from parents who
are either not eligible for funding or where
funding does not cover the full session
attended as well as from donations to cover
the activities that children participate in that
the funding doesn’t cover.
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the principal Para 1.46
risks facing the charity
As stated in last year’s report, it should be
Other noted that the rent agreement has changed
from a five-year agreement to a one-year
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agreement. Our Landlords have also indicated that they will review the rental amount and agreed hours yearly. Any significant increase in the rental amount or any changes to the current hours are likely to have a major financial impact on the preschool and raise serious questions on its ability to maintain operations.
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted on 25thOctober 2013|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected by Members at AGM|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All trustees are enhanced DBS checked
and give their time on a voluntary basis and
receive no remuneration or benefits.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any
related parties|Para 1.51|St James Preschool is a member of the
Preschool Alliance, registered with Ofsted
as an early years setting and with London
Borough of Bromley.|
|Other|||
## **Reference and Administrative details**
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Charity name ST JAMES' PRESCHOOL (PETTS WOOD)
Other name the charity uses
Registered charity number 1155027
Charity’s principal address Church Hall
Lakeswood Road
Petts Wood
BR5 1BJ
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## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Rebecca Flynn Chairperson From 20/09/2018 Committee
2 Michelle Fewkes Secretary To 20/09/2019 Committee
Nicola Kelly Secretary/ From 20/09/2018 Committee
3
Communications
4 Yogendra Patel Treasurer To 20/12/2019 Committee
5 Yogendra Patel Vice-Treasurer To 20/12/2019 Committee
6 Sarah Marcovich Secretary From 20/12/19 Committee
7 Sarah Fulton Secretary To 20/09/2019 Committee
Ines Aguilar- Treasurer From 20/012/2019 Committee
8
Tablada Durban
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||
|---|---|
||Ines Aguilar-Tablada Durban|
||
Treasurer|
||28/06/2021|
||28/06/2021|
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St James Preschool (Petts Wood) 1155027
Receipts and payments accounts CC16a
For the 01/09/2019 31/08/2020
To
period from
Section A Receipts and payments
Unrestricte Restricted Endowment
Total funds Last year
d funds funds funds
to the nearest to the to the nearest to the nearest
to the nearest £
£ nearest £ £ £
A1 Receipts
Fee Income, inc. LBB
contributions 55,839 - - 55,839 79,625
Fundraising 768 - - 768 2,162
HMRC Refund - - - - -
Interest on Savings
104 - - 104 146
Account
Sub total (Gross
56,711 - - 56,711 81,935
income for AR)
A2 Asset and
investment sales,
(see table).
- - - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 56,711 - - 56,711 81,935
A3 Payments
Salaries (inc. NI, net of tax
credits) 59,715 - - 59,715 57,825
Pensions 734 - - 734 784
Rent 8,374 - - 8,374 10,404
Statutory & Insurance (inc.
Ofsted) 647 - - 647 665
Telephone & Internet 145 - - 145 543
Equipment Purchased 852 - - 852 536
Consumables, Stationary,
Snacks & Misc.
1,377 - - 1,377 2,772
Petty Cash 450 - - 450 320
Training 701 - - 701 402
Session Supplier etc. Jo
Jingles 663 - - 663 1,447
Fundraising Costs - - - - -
Sub total 73,658 - - 73,658 75,698
A4 Asset and
investment
purchases, (see
table)
- - - - -
- - - - -
Sub total - - - - -
Total payments 73,658 - - 73,658 75,698
receipts/(payments) - 16,947 - - - 16,947 6,235
A5 Transfers between funds - - - -
A6 Cash funds last ye 64,103 - - 64,103 57,867
funds this year end 47,155 - - 47,155 64,103
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CCXX R1 accounts (SS)
28/06/2021
1
|**Section B Statement of assets and liabilities at the end**|**Section B Statement of assets and liabilities at the end**|**Section B Statement of assets and liabilities at the end**|**of the pe**
**Endowmen**
**t funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Endowmen**
**t funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
10/03/2020|
|---|---|---|---|
|**Categories**
Signed by one or two
trustees on behalf of all
the trustees
**B5 Liabilities**
**B3 Investment**
**assets**
**B2 Other monetary**
**assets**
**B4 Assets retained**
**for the charity’s**
**own use**
**B1 Cash funds**|**Details**
**Details**
Computer & Audio equipment
School Furniture
School Branded Clothing
**Details**
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
**Details**
Cash at Bank (Current Account)
Cash at Bank (Savings Account)
**Details**
Signature|**Unrestricte**
**d funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**13,039**
**-**
**34,117**
**-**
**-**
**-**
**47,156**
**-**
Agreement
Error
OK
**Unrestricte**
**d funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Ines Aguilar-Tablada Durban||
CCXX R2 accounts (SS)
28/06/2021
2
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** ST JAMES' PRESCHOOL (PETTS WOOD)
**On accounts for the year** 2020 **Charity no** 1155027 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2020.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation of **basis of report** the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
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Signed:
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**Date:** 27/06/2021
1
**October 2018**
**IER**
**Name:** Juliet K Brookes
**Relevant professional** CIMA Qualified **qualification(s) or body (if any):**
**Address:** 36 The Hollands Worcester Park Surrey , KT4 7LH
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**October 2018**
**IER**
## **Give here brief details of any items that the examiner wishes to disclose** .
3
**October 2018**
**IER**