ORCHARD BAPTIST CHURCH CHARITY NUMBER: 1155012 ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020 Orchard Baptist Church Charity Information Year Ended 31 December 2020 Charity Name: Orchard Baptist Church Charity Number: 1155012 Chairperson: Rev. S Barber Secretary: Mr S Baker Mr S Rand Resigned 01/09/20 Appointed 01/09/20 Treasurer: Mrs A Merrill Mr C Curtis Mr P Ciechan Appointed 01/09/20 Appointed 23/1/19 & Resigned 01/09/20 Resigned 23/01/19 Trustees: Mr N Koster Mrs K Durow Mr C Curtis Mr C McKenzie Mrs G Mitchell Mrmoke Rev. H Baker Mr S Rand Mrs A Merrill Resigned 03/06/20 Resigned 18/03/20 Resigned 03/06/20 Appointed 18/03/20 Appointed 18/03/20 Appointed 01/09/20 Address: 27 Derwent Road Bicester Oxon OX26 2JA Accountant: Itr Accountancy Chartered Certified Accountants Unit E5 Telford Road Bicester Oxon OX26 4LD Bank: HSBC I Sheep Street Bicester Oxon OX26 6JA Orchard Baptist Church Contents Year Ended 31 December 2020 Page Trustees Report Independent Examiners Report Statement of Income & Expenditure Balance Sheet Notes to the Financial Statements Orchard Baptist Church Trustees, Report Year Ended 31 December 2020 The Trustees present their report and the financial statements for the year to 31 December 2020. About the Charity The Orchard Baptist Church was registered with the Charities Commission in the United Kingdom under Charity Reg. No. 1155012 as a Charitable Incorporated Organisation on 15 December 2013 and commenced its activities on l April 2014. The Church is a member of the Baptist Union of Great Britain and the Southern Counties Baptist Association. Objectives The main objectives of the Charity are to advance the Christian faith in accordance with the principles of the Baptist denomination. The Charity may also advance education and carry out other charitable purposes in the United Kingdom and other parts of the world. Activities In fulfilling the objectives of the Church, the organisation will engage in a range of activities either on its own or with others that will vary from time to time with activities being initiated, expanded or closed, as appropriate. The activities may include, but are not restricted to:_ regular public worship, prayer, Bible study, preaching and teaching. baptism, as defined in the Baptist Union's Declaration of Principle. the communion of the Lord's Supper which shall normally be observed at least once a month; evangelism and mission, locally, regionally, nationally and internationally. the teaching, encouragement, welcome and inclusion of young people; nurture and growth of Christian disciples. education and training for Christian and community service. giving and encouraging pastoral care supporting and encouraging social action in the United Kingdom and abroad; encouraging relationships with and supporting Baptists and other Christians Notwithstanding the appointment of persons to accept responsibility for any of the activities all individuals, groups and committees operating within the life of the Church, and their leaders, shall be accountable to the Charity Trustees and also through any specific direction of the Church Members, meeting. Orchard Baptist Church Trustees, Report Cont'd/.... Year Ended 31 December 2020 Review of Financial Position and Achievement The Charity's funds in 2020 were spent largely on the work of the Church with and for its congregation and in the local community, and also on the various mission partners chosen by the Church membership. The majority of the funds were spent on the employment of two full-time ministers. The charity also employs an administrative assistant on a part-time basis. As a result of the Covid pandemic, savings were made in our regular expenditure as we were unable to hire Cooper School, though other venues were hired and additional expenditure was made on equipment to allow services to continue online. We supported church mission partners in South East Asia and Africa as well as mission partners within the UK. Any net funds carried forward into 2021 will support the continuing work of the Church in meeting its stated objectives. Several opportunities to connect with and care for the wider community occurred this year as well as opportunities to care for a dispersed church. Costs involved in these activities were met from within the Budget allowance or from grants and other outside sources. Plans for the Future Through the church's raising of funds through gifts, grants, unsecured loans and a loan from the Baptist Union the manse on Graven Hill was completed and occupied in 2020 by our Community Minister. From its commencement in 2018, the church committed to fund this ministry for at least 5 years, recognising that the property could be sold, if necessary, to repay the unsecured loans (some of the loans to the church are for 5 years, others are indefinite, and the BU loan is to be repaid over 20 years). Recognising the challenge to increase expenditure in coming years to meet the ongoing costs of the ministry of the church, we will continue to encourage generous giving from the members and the wider congregation of the church, and seek grant funding where possible. The church's reserves will be used to fund any shortfall in income over expenditure during this time. In a revised reserves policy, the trustees have set a minimum reserves level of £50,000. The Trustees will carefully monitor the level of reserves and recommend appropriate actions to the church as necessary to manage income and expenditure to ensure the effectiveness of ministry alongside financial stability. Orchard Baptist Church Trustees, Report Cont'd/... Year Ended 31 December 2020 Our intention for 2021 is to continue to fund the day to day running costs of the Church including the payment of salaries and associated costs for our full-time ministers and part-time administrator. The Charity also aims to continue to support our mission partners. The Church is currently affiliated to the Baptist Union of Great Britain and the Evangelical Alliance, both charities, and also financially supports various other charities including the Southern Counties Baptist Association, Open Doors, BMS World Mission, the Kalji Trust and Bicester Christian Action in support of the Foodbank. This report was approved by the Trustees and signed on their behalf: Mr S Rand- Secretary Date 7z[f /? I Rev S Barber - Chairperson Date Mrs Merrill - Treasurer Date Orchard Baptist Church Independent Examiners Report Year Ended 31 December 2020 I report on the accounts of the Charity for the year ended 31 December 2020, which are set out on pages 5 to 6. Respective responsibilities of the Trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed:_ It is my responsibility to: examine the accounts under Section 145 of the 2011 Act; to follow the procedures laid down in the general Directions given by the Charity Commission under Section 145(5)(b) of the 2011 Act. and to state when particular matters have come to our attention Basis of independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: which gives us reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with Section 130 of the 2011 Act. and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. .-2IL￿.lZ1 Mrs V J Thomas Independent Examiner Date Orchard Baptist Church Statement of Income and Expenditure Year Ended 31 December 2020 Y/E 31/12/20 Total Y/E 31112119 Total Notes Incoming Resources Collections Received Donations Miscellaneous Income Grants and subsidies Interest 346 137,314 8,602 32,416 1,852 181,105 3,721 25,350 667 Total Incoming Resources 178,683 212,695 Resources Expended Charitable Activities Missions Youth Grapevine Outreach 23,451 1,452 198 526 21,177 2,617 702 2,959 25,627 27,455 Governin Activities OBC Direct Costs Wages and Salaries Rent and Rates Heat, Light and Power Travelling and Hospitality Printing, Stationery & Telephone Professional Fees Accountancy Depreciation Subscriptions and Miscellaneous 3,584 63,035 32,079 718 1,150 2,014 6,432 720 1,507 808 2,834 59,082 56,403 763 2,572 1,369 7,246 756 561 340 Total Resources Expended 112,047 131,926 Net Incoming Resources 41,009 53,314 Net Movement in Funds £41009 £53314 Total Funds B/Forward at 01/0112020 Net Movements in Funds 235,492 41,009 182,178 53,314 Total Funds C/Forward at 31112/2020 £ 276 501 Orchard Baptist Church Balance Sheet Year Ended 31 December 2020 Y/E 31/12/20 Y/E 31/12/19 Total Total Notes Fixed Assets 4,515 1,683 Freehold Property 452,385 386,091 Investments 4,644 4,644 Current Assets 10 Yr Loan Rent Deposit Prepayments Gift Aid Recovered Bank Accounts 1,600 1,307 1,027 2,062 140,496 1,307 980 6,966 96,802 Total Assets 567,599 538,910 Current Liabilities Creditors- Short Term Accruals PAYE Mortgage Other Loans 180 720 833 219,367 70,000 1,574 720 1,124 230,000 70,000 291,098 303,418 Total Assets less Total Liabilities £ 276 501 £ 235 492 Capital and Reserves Reserves Profit and Loss Account 235,492 41,009 182,178 53,314 £ 276 501 £ 235 492 The balan eet was approved by the rustees and signed on their behalf: 27 zi Mr S Rand - Secretary Date 2151 Rev S Barber - Chairperson Date Mr erri reasurer Date Orchard Baptist Church Notes to the Accounts Year Ended 31 December 2020 Y/E 31112/20 Total Y/E 31112119 Total l. Incomin Resources Anal sis Collections Received 346 1,852 Donations:_ Gift Aided Donations Gift Aid Recovered Non Gift Aid Donations Graven Hill- Gift Aid Recovered Graven Hill- Gift Aid Donations Graven Hill- Non Gift Aid Donations 46,381 14,172 70,378 55,000 16,206 39,367 2,341 5,400 62,791 4,633 1,750 137,314 181,105 Miscellaneous Income:_ Youth Gift for D How Gift Aided Gifts Cherwell District Council Bicester Christian Action Money from Tenebrae Service Christine Jones- Home Set Up Gift Bea Foster- Sale of Equipment Hardship Donation Bicester Council Home Mission Funding Collections Received - Other Offerings COVID Tearfund COVID Nsansa Bangladesh Gift Aid Grapevine Monies from BBQ Donations Funday Ice Cream Interest Assumed for S Barber Loan Christmas Offerings Graven Hill - Easter Egg Donation Christmas Appeal 77 1,125 1,000 380 960 (1,125) 86 700 400 50 60 500 300 25 1,292 1,283 200 196 140 64 36 1,104 370 50 3,050 8,602 3,721 Orchard Baptist Church Notes to the Accounts Year Ended 31 December 2020 Y/E 31112120 Total Y/E 31112/19 Total Incomin Resources Anal sis Cont'd Grants/Subsidies Baptist Insurance Bicester Town Council Home Mission Funding Charlton On Otmoor Cherwell District Council Allchurches Grant 10,000 350 15,000 10,000 15,000 5,000 1,316 1,100 32,416 25,350 Interest Received 667 £17 683 £ 212 695 2. Freehold Pro ert Graven Hill House Cost Cost B/Fwd as at 01/01/2020 Additions Disposals 386,091 66,294 Cost C/Fwd as at 3111212020 There will be no depreciation charged on the Freehold property 3. Investment To date the Charity has put £4,644 of it's reserves towards the purchase of a house for a refugee partnership with Hope in Action. The house was purchased in January 2018 and will be sold in 2023 whereby the Charity will receive a return of it's share of the property. The investment also receives an annual 4% interest payment which is made every 6 months. Orchard Baptist Church Notes to the Accounts Year Ended 31 December 2020 4. Fixed Assets Church Equip Office Equip F&F Total Cost Cost B/Fwd as at 01/01/2020 Additions Disposals 4,365 1,436 5,332 2,901 189 9,886 4,337 Cost C/Fwd as at 31/12/2020 £5801 £8233 £ 189 £14223 Depreciation Depreciation B/Fwd as at 01/01/2020 Charge for year Disposals 4,169 408 3,851 1,095 183 8,203 1,505 Depreciation C/Fwd as at 3111212020 £4577 £4946 £185 £9708 Net Book Value As At 3111212020 £1224 £3287 £4515 As At 01/0112020 £ 196 £1481 £1683 'Depreciation is charged at 25% reducing balance with a full year's depreciation charged in the year of purchase. 5. Statement of Movement in Funds At 01/01/20 Income Expenditure At 31/12/20 Unrestricted Funds Restrirted Funds 230,492 5,000 140,642 38,041 99,633 38,041 271,501 5,000 Total Funds £2354 £ 178 683 £ 137 674 £ 276 501 Restricted funds relate to grants received from Baptist Insurance (£10,000), Charlton on Otmoor Fund (£5,000), Cherwell District Council (£1,316), Home Mission (£15,000), AII Churches Grant (£1,100), COVID Tearfund Income (£1,292), COVID Nsana (£1,283), Christmas Appeal (£3,050). At the end of the year the grant monies for Charlton~on- Otmoor Fund (£5,000) were still held are to be used solely on the Graven Hill Manse.