OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

← Tiverton Community Arts Theatre

2023-12-31-accounts

Trustees’ Annual Report for the period

From 01/01/2023 Period start date To 31/12/2023 Period end date

Charity name: Tiverton Community Arts Theatre (TCAT)

Charity registration number: 1155000

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To create a Theatre Venue for the
community that is accessible and
affordable to all. Assist the advancement
and promotion of high quality art,
music and drama in the Tiverton and Mid-
Devon area.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 TCAT has continued to promote and stage
a wide variety events at the auditorium at
Tiverton High School. Once again TCAT
staged a mix of comedy, plays, outdoor
plays, children and family shows and
assisted in members of the local
community in staging their events
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 On appointment each Trustee is issued
with guidelines of what is expected of them
and how they should ensure TCAT is run
for charitable purposes and for the public
benefit. TCAT has public benefit at its heart
and Trustees are reminded of this at
meetings and via updates from the Chair.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 Not applicable
Policy on social investment
including program related
investment		 Para 1.38 Not applicable
Contribution made by
volunteers		 Para 1.38 TCAT could not function without volunteers.
They are principally utilised at events and
public performances. They act as stewards

to assist audience members, ensuring they are safe during performances. Volunteers conduct roles in ticket sales, bar and refreshments and ticket sales. Volunteers also spend time in support of TCAT in marketing, publicising events and promotion. Happily during 2023 more and more volunteers have come forward and are now capable of running events at the theatre with minimum supervision. There is great camaraderie within the Volunteer team and a committee member keeps them up to date or staffing requirements. Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 TCAT has at its heart the local community.
Providing a service and facility that
otherwise would not be present in the same
form in Tiverton and Mid Devon. Since its
inception TCAT has welcomed thousands
of people attending hundreds of events.
Volunteer number have increased, we have
continued to work in partnership with
Tiverton High School. TCAT continues to
work towards its ultimate goal of building a
new theatre and arts facility for the people
of Mid Devon.
TCAT liaises with local theatre groups and
staff and students at Tiverton High School
to promote the arts and to enable
individuals the wonderful experience of
sampling theatre. Sometimes for the first
time and bringing the joy of the theatre to
those who would not normally experience
it.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 At year end December 2023 the charity’s
bank balance stood at £16,972.48
Restricted funds stood at £64,219.80.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The reserves held are in a restricted fund
which has been made up of occasional
grants and used to engage professional
services such as architects and theatre
consultants. These have been utilised in
the process of planning for and promoting
the new theatre project.
Despite our comparatively low running
costs we ensure that funds are held within
our bank reserves to cover any potential
problems. Our Treasurer monitors our
finances and these are reviewed regularly
by both the Management Committee and
Trustees. This ensures that we have 3 to 6
months of running costs in reserve. We are
able to do this because of our specific
situation within Tiverton High School with
low and manageable overheads. Our
Treasurer continues to deal with day to day
accounts, checked and assisted by
previous Treasurer and finally accounts
checked independently by Chartered
Accountants William Withers & Co
Amount of reserves held Para 1.22 The restricted fund, at the end of this
period, stand at £64,219.80
Reasons for holding zero
reserves		 Para 1.22 Not applicable
Details of fund materially in
deficit		 Para 1.24 Not applicable
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Not applicable

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 TCAT is effectively a functioning public
theatre. Its income originates almost
exclusively from Ticket Sales, Bar Sales
and hiring out the theatre space and
facilities to a variety of groups and
organisations. TCAT has, for more than 10
years, comfortably remained solvent and
without debt by these means.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 TCAT does not currently hold any
investments and there are no plans to do
so. Consequently, TCAT does not currently
have an investment policy.
Para 1.46
A description of the principal
risks facing the charity		 Like any theatre we depend principally on
audience attendance to gain revenue. We
are fortunate that our overheads are low.
We pay hire fees to Tiverton High School
(THS) who own the building but these are
modest and manageable, allowing us to
operate with a minimal level of operational
reserves. Our model of operation means
we only book events that we can afford to
promote and stage. Experience has shown
us how to manage this effectively.
Occasional losses are made where
performer fees charged by artists is not
covered by ticket and bar sales. These are
few and far between and are compensated
by other more profitable events. A small
group of now experienced theatre
programmers within TCAT examine
potential events, assess their profitability
and make effective decisions to ensure any
financial risk is minimised.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)
Para 1.25		 Adopted Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable Incorporated Organisation
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 TCAT’s constitution sets out in detail how
Trustees are appointed, their terms of
service and the terms of their appointment.
These appointments come exclusively from
TCAT itself. Individuals are invited to
become Trustees and are interviewed and
assessed by the current Trustees. TCAT
does not engage with any outside body to
appoint Trustees to the TCAT governing
body. Although our Trustee Body includes
local councillors and professional people
from the community.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 On appointment Trustees are issued with a
copy of our Constitution which sets out our
objectives, goals and guidelines in line with
the Charity Commission. A copy of our
accounts and access to Charity
Commission ‘new Trustee welcome pack’ is
also supplied.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 TCAT consists of currently 11 Trustees.
TCAT also has a management committee
which takes decisions on the day to day
running of the organisation. The make-up
of the management committee consists of a
mixture of Trustees and Volunteers. TCAT
does not belong to any wider organisation
or network.
The management committee discusses the
day to day running of the theatre,
promotion and marketing of events, and the
programme of events. Where matters arise
regarding the spending of large sums on
equipment (e.g. sound and lighting etc)
these are referred to the Trustee body.
Spending on smaller items are delegated to
the management committee. The
programme of events is also managed by
the Management Committee. Trustees are
advised of the programme of events.
Major decisions on the New Theatre project
are taken by the Trustees following
consideration by the Management
Committee.
This two tiered level of management
enables decisions to be monitored and

assessed to ensure they are in line with goals and objectives as set out in the constitution registered with the Charity Commission. Relationship with any Para 1.51 Not applicable related parties Other

Reference and Administrative details

Charity name Tiverton Community Arts Theatre
Other name the charity uses TCAT
Registered charity number 1155000
Charity’s principal address Tiverton Community Arts Theatre, Tiverton High School
Campus, Bolham Road, Tiverton, Devon EX16 6SQ

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Jon Sowden 13thDecember 2013
Sue North 13thDecember 2013
PollyColthorpe 13thDecember 2013
Julian Morgan 13thDecember 2013
Rick Barfoot 13thDecember 2013
Colin Slade 1stMarch 2015
Grant Squire 25thNovember 2019
VerityAldridge 5thJanuary2020
Jane Pritchett 9thMarch 2023
Jessica Drake 9thMarch 2023

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 Not applicable
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 Not applicable
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets		 Not applicable

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Not applicable

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Julian Morgan Full name(s) Julian John Morgan Position (eg Secretary, Chair Chair, etc) Date 3[rd] September 2024

Management Report

TCAT - Tiverton Community Arts Theatre For the period ended 31 December 2023

Prepared on 19 September 2024

Table of Contents

Profit and Loss ................................................................................................................................................3 Balance Sheet .................................................................................................................................................5

2/5

Profit and Loss

January - December 2023

Total
Jan - Dec 2023 Jan - Dec 2022(PY)
INCOME
Bar takings 12,591.31 11,384.00
Donation 0.98 449.00
PRS Recharge 286.76
Sales 20,852.86 20,079.00
Theatre Hire 1,344.00 1,488.00
Total Income 35,075.91 33,400.00
COST OF SALES
Bar Stock 6,595.60 5,633.00
Commission on Ticket Sales 532.31
Donation to THS 500.00 1,250.00
Hall Hire 1,580.10 739.00
Performance fees 19,424.62 16,767.00
PRS Fees 1,240.14 461.00
Technical Production Costs 410.00 50.00
Total Performance fees 21,074.76 17,278.00
Sum UpCard Fees 128.81 131.00
Total Cost of Sales 30,411.58 25,031.00
TOTAL 4,664.33 8,369.00
EXPENDITURES
Accountancy 240.00 240.00
Advertising/Promotional 1,033.00 1,630.00
Facebook Adverts 120.00
Mid Devon Show Cost 227.00
Printed leaflets 39.49
Printed Posters 711.60
Website costs 230.96 34.00
Total Advertising/Promotional 2,362.05 1,664.00
Computer expenses 61.80
Consultancy Fees 6,630.00
Equipment Purchased 5,330.14 1,644.00
Insurance 560.00 560.00
Licence Fees 468.80 350.00
Training 300.00
Total Expenditures 15,652.79 4,758.00
NET OPERATING INCOME -10,988.46 3,611.00
OTHER INCOME
Grant Income 1,000.00
Interest earned 478.86
Total Other Income 1,478.86 0.00
NET OTHER INCOME 1,478.86 0.00

3/5

TCAT - Tiverton Community Arts Theatre

Total
Jan - Dec 2023 Jan - Dec 2022(PY)
NET INCOME/(EXPENDITURE) £ -9,509.60 £3,611.00

4/5

TCAT - Tiverton Community Arts Theatre

Balance Sheet

As of December 31, 2023

Balance Sheet
As of December 31, 2023
Total
As of Dec 31, 2023 As of Dec 31, 2022(PY)
FIXED ASSET
Total Fixed Asset
CASH AT BANK AND IN HAND
Cash 420.60
Current Account - 9638 16,972.48 18,635.13
Savings - 9646 63,914.57 70,065.71
Total Cash at bank and in hand 81,307.65 88,700.84
DEBTORS
Debtors 3,916.16
Total Debtors 3,916.16 0.00
NET CURRENT ASSETS 85,223.81 88,700.84
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade Creditors
Creditors 2,427.47
Total Trade Creditors 2,427.47 0.00
Total Creditors: amounts falling due within oneyear 2,427.47 0.00
NET CURRENT ASSETS(LIABILITIES) 82,796.34 88,700.84
TOTAL ASSETS LESS CURRENT LIABILITIES 82,796.34 88,700.84
TOTAL NET ASSETS (LIABILITIES) £82,796.34 £88,700.84
CHARITY FUNDS
Retained Earnings 92,305.94 85,089.84
Surplus/(Deficit) -9,509.60 3,611.00
Total Charity funds £82,796.34 £88,700.84

5/5

TCAT - Tiverton Community Arts Theatre

INDEPENDENT EXAMINER'S REPORT TO Tiverton Community Arts Theatre for theyear ended 31 December 2023 I have independently examined the accounts of Tiverton Community Arts Theatre as set out on the pages attached. My responsibilities are to: identify whether or not proper accounting records have been kept" check that the accounts agree with the accounting records. look for possible significant errors in the accounts. check that the accounts have been properly prepared in accordance with the accepted accounting prncti¢e' Wh¢r¢ any matter artses from this examination that gives cause for concern. it is my duty to rA￿rt it. My report: There are no matters where I have to give an adverse rewrt. W J Withers Bsc (Hon$) FCA Date.. 24 October 2024 William Withers & Co Quayside House Highland Terrace Barrington Street Tiverton Devon EX16 6PT