# **Trustees’ Annual Report for the period** **From 01/01/2021 Period start date To 31/12/2021 Period end date** **Charity name: Tiverton Community Arts Theatre (TCAT) Charity registration number: 1155000** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 To create a Theatre Venue for the
purposes of the charity community that is accessible and
as set out in its affordable to all. Assist the
governing document advancement and promotion of high
quality art,
music and drama in the Tiverton and
Mid-Devon area.
Summary of the main Para 1.17 and TCAT has continued to promote and
1.19
activities in relation to stage a wide variety events at the
those purposes for the auditorium at Tiverton High School.
public benefit, in Events continued to be adversely
particular, the activities, affected by COVID with events only
projects or services restarting in June 2021. Touring
identified in the Shakespeare performance was
accounts. popular. Sadly the sold out Panto
performances had to be cancelled at
very short notice because of COVID in
the show’s cast.
Statement confirming Para 1.18 On appointment each Trustee is
whether the trustees issued with guidelines of what is
have had regard to the expected of them and how they
guidance issued by the should ensure TCAT is run for
Charity Commission on charitable purposes and for the public
public benefit benefit. TCAT has public benefit at its
heart and Trustees are reminded of
this at meetings and via updates from
the Chair.
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Not applicable Para 1.38 **----- Start of picture text -----**
Policy on social Not applicable
investment including
program related
investment
TCAT could not function without
Para 1.38 volunteers. They are principally
Contribution made by utilised at events and public
volunteers performances. They act as stewards
to assist audience members, ensuring
they are safe during performances.
Volunteers conduct roles in ticket
sales, bar and refreshments and ticket
sales. Volunteers also spend time in
support of TCAT in marketing,
publicising events and promotion.
When the theatre reopened out
volunteers were vital to help us
continue.
Other
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## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
TCAT has at its heart the local
community. Providing a service and
facility that otherwise would not be
Summary of the main present in the same form in Tiverton
Para 1.20
achievements of the and Mid Devon. Since its inception
charity, identifying the TCAT has welcomed thousands of
difference the charity’s people attending hundreds of events.
work has made to the
circumstances of its TCAT continued during this difficult
beneficiaries and any period to work towards its ultimate
wider benefits to society goal of building a new theatre and
as a whole. arts facility for the people of Mid
Devon. This progressed during the
period currently reported on.
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 At year end the charity’s bank
financial position at the balance stood at £17,279 Restricted
end of the period funds stood at £69913. Despite
COVID-19 TCAT was able to re-open
and begin to show a variety to shows
to our customers.
Statement explaining Para 1.22 The reserves held are in a restricted
the policy for holding fund which has been made up of
reserves stating why occasional grants and used to engage
they are held professional services such as
architects and theatre consultants.
These have been utilised in the
process of planning for and promoting
the new theatre project. A
professional fundraiser has been
engaged to facilitate and manage the
search for capital funding.
In addition to this despite our
comparatively low running costs we
ensure that funds are held within our
bank reserves to cover any potential
problems. Our Treasurer monitors our
finances and these are reviewed
regularly by both the Management
Committee and Trustees. This ensures
that we have 3 to 6 months of running
costs in reserve. We are able to do
this because of our specific situation
within Tiverton High School with low
and manageable overheads. In 2021
we began a 3 tier level management
of accounts. Our Treasurer dealing
with day to day accounts, checked
and assisted by previous Treasurer
and finally accounts checked
independently by Chartered
Accountants William Withers & Co
Amount of reserves held Para 1.22 The restricted fund, at the end of this
period, stand at £69,913
Reasons for holding zero Para 1.22 Not applicable
reserves
Details of fund materially Para 1.24 Not applicable
in deficit
Explanation of any Para 1.23 Not applicable
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: TCAT is effectively a functioning public theatre. Its income originates almost The charity’s principal exclusively from Ticket Sales, Bar sources of funds Para 1.47 Sales and hiring out the theatre space (including any and facilities to a variety of groups fundraising) and organisations. TCAT has for more than 10 years comfortably remained **----- Start of picture text -----**
solvent and without debt by these
means. During the reported period
received another grant from Mid
Devon District Council for
Government Grants to assist
businesses to remain solvent and
provide support for re-opening during
the lockdowns.
TCAT does not currently hold any
Investment policy and investments and there are no plans to
objectives including any Para 1.46 do so. Consequently, TCAT does not
social investment policy currently have an investment policy.
adopted
Like any theatre we depend
principally on audience attendance to
A description of the Para 1.46 gain revenue. We are fortunate that
principal risks facing the our overheads are low. We pay hire
charity fees to Tiverton High School (THS)
who own the building but these are
modest and manageable, allowing us
to operate with a minimal level of
operational reserves. Our model of
operation means we only book events
that we can afford to promote and
stage. Experience has shown us how
to manage this effectively. Occasional
losses are made where performer fees
charged by artists is not covered by
ticket and bar sales. These are few
and far between and are
compensated by other more profitable
events. A small group of now
experienced theatre programmers
within TCAT examine potential events,
assess their profitability and make
effective decisions to ensure any
financial risk is minimised. COVID-19
presented unprecedented difficulties
for TCAT and enforced our closure for
much of 2020. In 2021 TCAT was able
to reopen. Due to the reasons above,
notably our special relationship with
THS we were able to survive
comfortably during the lockdown
periods.
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Adopted Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Charitable Incorporated Organisation
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 TCAT’s constitution sets out in detail
methods including how Trustees are appointed, their
details of any terms of service and the terms of
constitutional provisions their appointment. These
e.g. election to post or appointments come exclusively from
name of any person or TCAT itself. Individuals are invited to
body entitled to appoint become Trustees and are interviewed
one or more trustees and assessed by the current Trustees.
TCAT does not engage with any
outside body to appoint Trustees to
the TCAT governing body. Although
our Trustee Body includes local
councillors and professional people
from the community.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
On appointment Trustees are issued
with a copy of our Constitution which
Policies and procedures sets out our objectives, goals and
adopted for the Para 1.51 guidelines in line with the Charity
induction and training of Commission. A copy of our accounts
trustees and access to Charity Commission
‘new Trustee welcome pack’ is also
supplied.
TCAT consists of currently 8 Trustees.
The charity’s TCAT also has a management
organisational structure Para 1.51 committee which takes decisions on
and any wider network the day to day running of the
with which the charity organisation. The make-up of the
works management committee consists of a
mixture of Trustees and Volunteers.
TCAT does not belong to any wider
organisation or network.
The management committee
discusses the day to day running of
the theatre, promotion and marketing
of events, and the programme of
events. Where matters arise
regarding the spending of large sums
on equipment (e.g. sound and lighting
etc) these are referred to the Trustee
body. Spending on smaller items are
delegated to the management
committee. The programme of events
is also managed by the Management
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Committee. Trustees are advised of
the programme of events.
Major decisions on the New Theatre
project are taken by the Trustees
following consideration by the
Management Committee.
This two tiered level of management
enables decisions to be monitored
and assessed to ensure they are in
line with goals and objectives as set
out in the constitution registered with
the Charity Commission.
Relationship with any Para 1.51 Not applicable
related parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Tiverton Community Arts Theatre
Other name the charity TCAT
uses
Registered charity 1155000
number
Charity’s principal Tiverton Community Arts Theatre, Tiverton High
address School Campus, Bolham Road, Tiverton, Devon EX16
6SQ
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Jon Sowden 13 [th] December 2013
2 Sue North 13 [th] December 2013
3 Polly Colthorpe 13 [th] December 2013
4 Julian Morgan 13 [th] December 2013
5 Rick Barfoot 13 [th] December 2013
6 Colin Slade 1 [st] March 2015
7 Grant Squire 25 [th] November 2019
8 Verity Aldridge 5 [th] January 2020
9
10
11
12
13
14
15
16
17
18
19
20
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## **Funds held as custodian trustees on behalf of others** Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements Not applicable for safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **Not applicable** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)** Felicity Salter **Full name(s)** Felicity Salter **Position (eg** Vice Chair **Secretary, Chair, etc)** **Date** 4[th] Oct 2022 TIVERTON CWUNN¥ARISThEATREITfAn COm￿￿d bymar*5le￿n hrAGM 5e*ir112 Trea5urerfs r2Wton the arcwntslorthe yeareThJed 31 t*thmber2021 The theatre reopened injune 2021 With the outdootshakespeare. aThl ￿ total puton 8 events until Dec 2021. The scheduled panto was Cancelled. and de¥￿t paid to the companywasToIILYIIoTward to 2022. althowgb thts ts rv)t shovinoh thI$att￿￿taThI the panto ts shown asa defirit. In¢om&8enernted fr¢)rn the B shows Irenxr4iru the loss ITOM thÈ pantol %¥as £2843.14. Apart from thE Shakespeare, every shDwmadea PfofiL with the h*hest ￿1r*The Jersey Boyswith E1498.54, whKh is scheduled back inta thE PTowJrnmefor Novenberthis year. TCATbank bolance w35E2LII8 atthestartof ￿ year 2021. The bank #aned ffi a hehpr fi7me mostty dueto theCo¥Kl8rant moneyfrom 8ovemment feceived in 2020 and we then receN*da further£4401 in June 2021. tnoney b2 seen bpiDg spent On ventilation sysrem. staging repairs Inw)stty PATtestir¥to brI￿egulPrneTrt baikto legal state after thtr 1ock(*)wnlaThJot￿r eThharfeTh￿ts tothE I1*atre￿ a5the newdisp* bDaTdsin the thedire lou￿e. The accwnr closed wilh a balance of f17.n9 ITh December. This is lhO￿￿trO be a sraNe amounr for TCATas we cameoutof the pandemK and into a fuller programme of shows. Ir was known that per5vading people w come back ￿rtWould be difficult sothis finar￿￿1 ￿ffer for rhe charity wo￿1 be needed and the aimfor Ehe nextyear ¥Yès to keep thisfiÈure aS$tab￿ a5 P055ible. The reserve ac£othit Ber*rated •ntereA of £7 and spent£4Won prOfeS￿naIfet Th15 ￿&Ve5 a balance 01 £69.913 lDrYeaT￿￿ 2021. It yrds felt thatthe ￿U01 finanoal ¢(￿Pa￿l9)n rothe prewuu5yearendin&2020wa5 fKrt￿ab￿ due to the theatre beinE dosed for mostol 2020_ The accounts have yet to be rtvie*d b¥WillrdrnWi￿aa￿￿Tr1ants, but ¥¥hen donewill be sent to the Charity ComThi5￿On in October. CurTemTreasurer M￿dy￿eV￿ would like rothank Di Wheller in minutesfor hersupprrt. knowledge and commitment toTCATin stillcompiling Management caufflts and Year End Accounts u5ir% my bookkeepi￿. Thbs continue5to ensure the three.tier theckinÈ syttem of the charityaccounts asthey passfitym Mathto lli to then finally ￿ be chedted bythe accountant. TYIEkftsN CQmIAUN￿yP￿TSrTrtsTh￿ M￿GEmE11T Aiiaumfs YEOAENDEDal De£EfvWU2021 F￿ld5 B324 5167 3123 1534 818 £9 Coww&Gr￿l IW34 Exp•Net Cosfof5W•5- PErfwmprfees 87x1 I3U5 259 452 Techn￿4￿%3￿￿sta1￿& BarPd.YNses ZecVe￿e5 410 Man¥ÈmÈnt*¢ giréreoal¥s&tthguts* 9549 renie&PRS L￿gÉ Btraids V&)&llaip2ttS.Islom 1074 VDFJfhTY.fBadg*&T5hw15 gy9 kitbeE￿W￿of¥*￿. 2Li 74$85 10910 74516 EXAMINER'S REPORT TO Tiverton c.ommunity Arts Theatre lor theyear ended31 DeeÈmber 2021 I h&ve ¢X￿￿tted the accowits of the Ti%trton Communi1* A￿ Theatr¢ for the Ye￿ etttsl 31 De￿IlIber202] erwuires oftrÈoffi¢eT5 of and a55L%%ed the ac£ountin8 poli¢i¢5 to Kather wffiueni eV1&a￿ forllsy Co￿1￿$10￿5 in thi5 TeFxirt. &$ sei out on r¢5poD$ibilities are to: ideniifv V4'hether or not records tteu krpL F*ck that the accimmts >ee with *tOWLting recix&s' look for t￿l7}le siBnificanl errths iti the aCCQUD check thttt aC￿￿Trts hale W ry0￿1). prerArd in &corddtKY ￿1th thc accepted acc0ullli￿ Fr4ctic¢' Wh￿¢ any matter aris¢s f￿rn this eXam1t￿On giiEs caw rorwttca￿ 1¢ is m) dw to r¢Fon it. My report: acc