## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 1 April 2020 **To** 31 March 2021 **From** ## Section A Reference and administration details **Charity name** Wolverley Allotment Society **Other names charity is known by Registered charity number (if any)** 115471 **Charity's principal address** 25 Fairfiled Lane Wolverley Kidderminster, Worcs. **Postcode DY11 5QH** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Jennifer Bull|Chair||| ||James Binnian|||| ||Jayne Hill|||| ||Michael Hill|||| ||Janet Oliver|||| ||Lisa Jones|||| ||Andrew Parry|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Foundation model constitution, only voting members are its charity Type of governing document trustees. (eg. trust deed, constitution) CIO How the charity is constituted - (eg. trust, association, company) Appointed by the existing Trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To promote for the benefit of the inhabitants of the Parish of Wolverley and Cookley and the surrounding area the provision of facilities for recreation or other leisure time occupation of an allotment site for individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of the life of said inhabitants. **TAR** March **2012** 2 1. Ensuring that the requirements of the lease with the Parish Council are met. 2. Maintenance of the raised beds for the less able. 3. Ensuring plot holders meet the requirements for safety and maintenance of their plots as set out in their tenancy agreement. 4. Maintenance of the composting toilet facilities for able and less able people. 5. Maintenance of the boundary hedging and community orchard. 6. Maintenance of the dip tanks and a hose pipe to provide a constant supply of mains water. 7. Provision of full Public, Members and Employers Liability Insurance. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 8. Advertising the availability of allotment plots to members of the Parish for the recreational and leisure time occupation of growing fruit and vegetables, to ensure all plots are let. 9. Developing close links with the community 10. Maintaining the site in a safe and tidy condition. 11. Holding regular meetings to oversee the management of the site according to the constitution. ## **Additional details of objectives and activities (Optional information)** Do not make grants Do not make investments The membership and their families and friends are the only volunteers used on the site to establish facilities for their own use and benefit. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance |**Summary of the main**
**achievements of the charity**
**during the year**|We started this year in Lockdown. Members were very pleased that
the Government Regulations allowed people to work on their plots
for the one hour a day allocated for exercise. Fortunately, the
weather was unusually warm and sunny, enabling planting to start
earlier than usual. Unfortunately, late frosts caused some damage.
The Vice Chairman kept everyone up to date with all the
Government regulations regarding Covid which were checked on
the National Allotment Society's website on a regular basis. These
were displayed on the notice board and emailed to members
whenever there was a change.
The Parish Councillor recently appointed with responsibility for the
Allotments made contact regarding the use of allotments during the
Lockdown. She had not visited the Allotments so was invited to
make a visit with the Chairman. Spatial distancing was followed
and masks worn. She was very impressed with the development of
the site and took a lot of photographs.
3 horses, grazing on a small piece of privately owned land, got
through a broken fence which allowed them access to the Council
land which shares a boundary with. The horses ate or damaged
365 of the hedging plants that we planted by the allotment along
this boundary. After unsuccessfully complaining, over many
months, to the owners of both the land and horses we eventually
obtained the name of the land owner’s solicitors. The National
Allotment Society's Legal Department supplied us with details of
the relevant laws relating to grazing of horses and a letter was then
sent to the land owner’s solicitor who will be obliged to respond to
our complaint.
When the Site Manager was mowing the grass a stone hit the
cutting blade causing considerable damage. Two quotes from local
companies were prohibitive. However, a local engineer was able to
weld a new plate to the blade restoring the mower to full working
order for a minimal cost. It is good to have the support of members
of the local community.
We were unable to hold any committee meetings at the start of
Lockdown. However, on the advice of the National Allotment
Society an outdoor meeting was organised on the site in August.
Their local representative and West Midlands Mentor attended and,
after a tour of the site, they were very helpful in giving advice to the
committee on acceptable levels of cultivation and management of
plots.
A very belated AGM was organised for Saturday 14th September,
held on the site. Members brought their own chairs for social
distancing. The meeting was well attended and the agenda kept to
bare essentials.
There was an increased demand for plots during Lockdown and on
20th March a grassed area was rotovated to make new plots. This
was done by a friend of one of our members who donated the
payment we made to the local scout group. Also a large plot was
divided into 3 smaller plots for people who could not manage a full
plot. This enabled people on the waiting list to make a start on their
plots at the beginning of the main growing season.
Following a number of break-ins and thefts from local allotments
the police provided us with Smart Water to enable members to| |---|---| **TAR** March **2012** 4 ## Section D Achievements and erformance p mark tools and other items of value. Notices were also put on the gates saying that all items were marked and could be traced. We appreciate the support and good relationship that we have with the Community Police Officers. Unfortunately, we could not hold our usual social and fund-raising events this year. However, our funds remain healthy. It has been an unusual year on the allotment site; however, it has been a successful and enjoyable one for the committee and members. Some excellent crops have been grown and the produce has been greatly appreciated at a time when shopping for food has been difficult. We are grateful for the support we have had from members of the community and the National Allotment Society. It has also been good to welcome new members to the Society and expand the allotment site. Despite all the difficulties this has been another good year for Wolverley Allotment Society. **TAR** March **2012** 5 ## **Section E Financial review** **Brief statement of the** **charity’s policy on reserves** The trustees decided to keep a reserve account of at least £1000 (approximately 1 years membership fees) against unexpected costs. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - Membership fees - Members fundraising activities Donations and grants from local organisations - To improve and maintain the site and facilities - We do not invest - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s) Position (eg Secretary, Chair,** Chair **etc) Date** 14.01.2022 **TAR** March **2012** 6 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustseslmembers of Wolvedey Allotment Society On accounts for the year ended 315¢ March 2021 Charity no Ilf any) 115471 Set out on pages 3and4 l ￿port lo the trustees on my examination of the accounts of the above charity I'the Trust'l for the year ended 3110312021. Responsibilitlg$ and As the charity trustees of the Trust, YOU are responsible for the preparation basls of report of the accounts in accordance with the requirements of the Chafilies Act 2011 ("Ihe Act l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515llbl of the Act. I have completed my examination. I confirm that no material matters have come lo my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordan￿ with section 130 of the Act or the accounts do not accord with the accounting records Independont examiner's ststement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the aceountS to be reached. Signod.. Date: 28.10.2021 Namo: Charle A. Sherr Relevant professlonal qualificatlonlsl or body lif any): Chartered A¢counlant Address: Falcons Rest, Fairfield Lane, Wolverley. Kiddeminsler, wOr￿sterShIre DY115QJ IER October 2018 Section B Disclosure Only complete if the examiner needs lo highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the oxaminer wishes to disclose. NONE IER October 2018 CHARITY COMMISSION FOR ENGLAND AND WALES Wolverf•yAllotment Soclfrty 11S4971 Receipts and payments accounts CC16a Forthe pgriod To 011D4f2020 31103r2021 Section A Receipts and payments Unrestricted lunds RgStrl¢t8d funds Endosvrwnt fund$ Total fund8 Lasty¥ar tothg E totho ne￿￿¥t£ tothB nqarnst£ tothonw¢gt£ thq n￿r￿l£ A1 Ro¢01 FuDd ￿l5￿g Granls Don*ons Sub8cTrpkns ReSeNea¢￿￿n1 iniere ofDld mo%var Dama e ￿le09￿￿￿or9e 494 100 1.156 Sub totsllGrD55 income for AR) ie15 A2 Ass*tand invostment Bales, Isqe tab￿1. Sub total A3P* JDpnts Fundra￿l￿￿tt$ts Wètersuppky Watk onsi uipmeni NA&ILG membysh 72 142 262 ZJ 262 Sub total 108a A4 AssetAnd Invg$b)wnt purcha$o$,1868 table) Sub total 77Q 77D 1,888 Net of receipts/(payments) AS Translers b@￿Th funds A6 Cash lundA l•$t ygarprid Cash fund5 year end 1.07 727 $042 5.820 8,920 Section B Stalement of assets and liabilities at the end of the period Unrpstrictsd hjnds b) ngorgste RFstricted funds to rwrwi£ Endowtnent fundf4 to near&#£ B1 Cash fund8 cuTh2￿A￿¢￿Mt T20 REse￿EAL￿0utst Petycgen Totalca5h funds 6,920 Unrestrlctod fund Re¥trlctod funds to nwrg¥t£ Entlowm8llt funds to noir4gt£ D9tsi curr•Thtv￿Uo Detssis qt ￿10￿ B3 In￿Stment a$￿ts FullditswhlGh a869tbe Co*tlWonall ¢urrontwal B4 A888ts rotalnod for tho charlty'$ own u$0 Fund to *thlah AmOuntdu• Db*ails BS Liabiliti88 4za Slgned byone oi ￿*￿tnI$￿e9 beh¥lfol all iheltuBleeB &gnaknre Print Name D8ts of roval 14.01.2022 ettyj￿ OLLJL 1401 2022