## **Trustees' Annual Report for the period**
Period start date Period end date Day01 Month01 Year2024 Day31 Month12 Year2024
**From To**
## Section A Reference and administration details
**Charity name** Bishops Stortford and District Scout Council
**Other names charity is known by**
**Registered charity number (if any)** 1154953
**Charity's principal address** 33 The Shearers Bishops Stortford Herts **Postcode CM23 4AZ**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Jane Le Grove|Treasurer|||
||Nigel Reed||||
||Sophie Brixton||||
||William Compton|District Commissioner|||
||Nick Jones||||
||Simon Carter||||
||Ed Jones||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
||||||
||||||
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
The District’s governing documents are those of The Scout Association. Type of governing document They consist of a Royal Charter, which in turn gives authority to the Bye (eg. trust deed, constitution) Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The District is a trust established under rules which are common to all How the charity is constituted Scouts. The Scout Association and The District are Public Benefit Entities. (eg. trust, association, company) The trustees are appointed in accordance with The Policy, Organisation Trustee selection methods and Rules of The Scout Association. All Trustees are subject to annual (eg. appointed by, elected by) appointment at The District AGM and, once appointed, serve until the following AGM.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The District is managed by the Trustees. As charity Trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to The Charity Commission as appropriate. The Trustees, including officers, receive no remuneration and they and others who support the Scouting activities of the District do so as volunteers, with there being no cost to the District for the time committed. This committee exists to support District activities which are intended to support the development of Scouting within Bishops Stortford and District and to support the individual Scout Groups. This includes a number of activities mandated by The Scout Association, for example, leader appointments, as well as provision of support to Beavers, Cubs and Scouts. Explorers, whilst being attached to groups in the District, are designated as a District section, and as such, the District has broader responsibility for those sections, including in respect of funding. In undertaking activities and their management of the District, the Trustees have regard to the Charity Commission’s guidance on public benefit. The committee meets approximately every three months and receives reports from The District Commissioner, Treasurer and from representatives of each section. All leaders within the District are entitled to attend meetings, and dates are published on the District Calendar.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The objectives of the District are as a unit of the Scout Association. The aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the
March **2012**
**TAR**
2
Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
Ongoing support to the District team and local Scout Groups. Organisation of several District wide events. Management and oversight of the District Budget. The Trustees are appointed in accordance with Policy, Organisation and Rules of The Scout Association. All trustees are subject to annual appointment at the District AGM and, once appointed, serve until the following AGM.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
Grants are made from time to time to leaders within the Scout district to carry out training towards gaining national body awards so that they can obtain permits to enable members of their groups to take part in permitted activities.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
During the year the District has organised and supported a range of **Summary of the main** activities for the various sections within Bishops Stortford and District, as **achievements of the charity** well as providing financial support towards training and specific activities. **during the year** On behalf of the District, the Trustees would like to thank all those who helped to organise and run these events.
## **Section E Financial review**
March **2012**
**TAR**
5
## **Brief statement of the charity’s policy on reserves**
Our district, like most charities, holds some funds in reserve. Our level of reserves is set to ensure that there is sufficient resources to continue the core activities of the District should income fall short. The District Trustees consider that the District should hold a sum equivalent to 12 months annual subscriptions, circa £45,000 in reserve. Should the level of reserves fall below the target level of the District Trustees will make efforts to restore the level within the next financial year.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** J E Le Grove **Full name(s)** Jane Le Grove **Position (eg Secretary, Chair,** Treasurer **etc) Date** 28/9/25
March **2012**
**TAR**
6
## **Bishops Stortford and District Scout Council**
## **Statement of Assets for the year ended 31st December 2024**
**----- Start of picture text -----**
### 12/31/2023
£ £ £ £
Assets
Cash at bank* 1,836 36,374
Bank Deposit Account 65,866 28,259
Floats held 100
Explorer Accounts 11,044 12,113
Debtors - amounts owed for badges 915 1,056
Total Assets 79,761 77,802
Less: Liabilities 1,068 161
Net Assets £78,693 £77,641
Change in assets over the year £1,052
**----- End of picture text -----**
* Includes £668 held for future camps
## **Bishop's Stortford & District Scout Council**
**Income & Expenditure account for the Year ended 31st December 2024**
|**Income**
Annual membership fees received
54,595
Beaver Events
10,970
Cub Events
127
Scout Events
-
Explorers Programme Income and Even 25,068
Jamboree
-
Lochearnhead Trip
Scout Shop & Badges
6,717
Charity fundraising
Interest
716
**Total Income**
**Expenditure**
Capitation fees paid to The Scout Asso 46,988
Beaver Events
11,004
Cub Events
108
Scout Events
44
Explorer Programme and Events
24,124
Explorer Rental for 2023 and 2024
1,000
District Badges Awarded
312
Training
831
Scout Shop & Badges
5,469
Swimming
855
Charities
1,918
AGM/Awards night
635
Other District events
345
Website
556
Insurance
130
Lochearnhead Exp
Jamboree
Administration
897
Grants awarded
1,000
District Commissioner Challenge
250
Equipment purchase
216
Additional Write of - Explorers
459
**Total Expenditure**
**Net income over expenditure**|**Year ended**
**###**
**98,193**
**97,141**
**1,052 **|**Year ended**
**###**
50,606
2,000
239
-
11,910
22,688
35,679
7,871
24
734
**131,751**
44,250
2,773
103
216
13,972
371
17
9,154
480
75
535
-
539
125
39,028
28,836
805
4,000
-
1,036
**146,315**
**(14,564)**|
|---|---|---|
Please note - in the absence of sufficient information provided by one of the Explorer Goups, we have (during 2024) had to write off an additional £459 of expenditure,
which, based on the information currently available covers the period from 2021 to date. It has also come to light, that the group also owes rent of £500 for both 2023 and 2024, this was previously unknown. During 2025, the Explorer Group has been instructed to close it's bank account and all financial transactions are now to be undertaken via the District Bank account. The trustees will monitor the situation to ensure this happens in a timely manner.
The District holds funds in reserve to ensure that there are sufficient resources to continue the core activities of the District if income falls short. The Trustees consider this to be equivalent to twelve months expenditure. If reserves fall below this amount, the trustees will make efforts to restore the level within the next financial year. Signed by
Jane Le Grove FCCA District Treasurer
## **Scrutineer's Report to the Trustees of the Bishops Stortford District Scout Council**
I report on the accounts of the District for the year ended 31st December 2024
## **Respective responsibilities of Trustees and Scrutineer**
As the District's Trustees you are responsible for the preparation of the accounts, you consider that neither the audit nor independent examination requirements of the Charities 2011 apply. It is my responsibilty without carrying out an audit or independent examination to scrutinise the accounts and report to you.
## **Basis of Scrutineer's Statement**
In accordance with the direction given in the District's constitution, I have scrutinised the records and the accounts attached.
## **Scrutineer's Statement**
In my opinion, the accounts are in accordance with the records produced to me and comply with the constitution.
Name…..................................................... Address…..................................................
…...............................................................Date….......................................................
?oo"d v é.'">+ii' i?
Vtr4?..."l) idaie i. ri. W
Au$5111"ApSJE