## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1 January 2020 **To** 31 December 2020 ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1154953 Bishops Stortford & District Scout Council N/A **Charity's principal address** 24 Foxley Drive Bishops Stortford Hertfordshire **Postcode CM23 2EB** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||William Compton|District
Commissioner||Hertfordshire Scouts County
Commissioner| ||John Henson|Chair||William Compton| ||Nigel Reed|Treasurer||John Henson| ||Kate Reed|Secretary||John Henson| ||Simon Carter|||John Henson| ||Nick Jones|||John Henson| ||Maureen Hargrave|Deputy District
Commissioner||John Henson| ||Thomas Wiffen||To 19 October 2020|William Compton| ||JayOram||From 19 October 2020|William Compton| ||Priya Hills||From 19 October 2020|William Compton| ||Marc Anderson||From 19 October 2020|William Compton| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. Type of governing document (eg. trust deed, constitution) The District is a trust established under its rules which are common to all How the charity is constituted Scouts. The Scout Association and the District are Public Benefit Entities. (eg. trust, association, company) The Trustees are appointed in accordance with the Policy, Organisation Trustee selection methods and Rules of The Scout Association. All trustees are subject to annual (eg. appointed by, elected by) appointment at the District AGM and, once appointed, serve until the following AGM. How the charity is constituted - (eg. trust, association, company) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. The District is managed by the Executive Committee, the members of which are the ‘Charity Trustees’ as identified above. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustees, including officers, receive no remuneration and they and others who support the Scouting activities of the District do so as volunteers, with there being no cost to the District for the time committed. This Executive Committee exists to support District activities which are intended to support the development of Scouting within Bishops Stortford and District and to support the individual Scout groups. This includes a number of activities mandated by the Scout Association, for example leader appointments, as well as provision of support to beavers, cubs and scouts. Explorers, whilst being attached to groups in the District, are designated a District section and as such the District has broader responsibility for those sections including in respect of funding. In undertaking activities and their management of the District, the Trustees have regard to the Charity Commission’s guidance on public benefit. The Executive Committee meets approximately every 3 months and receives reports from the District Commissioner, Treasurer and from representatives of each section. All leaders within the District are entitled to attend these meetings, and dates are published on the District calendar. ## **Section C Objectives and activities** **TAR** March **2012** 2 The objectives of the District are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual **Summary of the objects of the** potentials, as individuals, as responsible citizens and as members of their **charity set out in its** local, national and international communities. The method of achieving **governing document** the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership Ongoing support to the District team and local Scout Groups. Organisation of several District wide events Management and oversight of the District Budget **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance **TAR** March **2012** 4 ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** During the year the District has organised and supported a range of activities for the various sections within Bishops Stortford and District, as well as providing financial support towards training and specific activities. On behalf of the District, the Executive would like to thank all those who helped to organise and run these events. The appointments committee has continued its valuable work in administering leader appointments in the district The local Scout Shop continues to support the district both in terms of uniform supply and providing a revenue stream for the district to supplement annual subscriptions. **TAR** March **2012** 5 ## **Section E Financial review** Our District, like most charities, holds some funds in reserve. Our level of **Brief statement of the** reserves is set to ensure that there is sufficient resources to continue the core **charity’s policy on reserves** activities of the District should income fall short. The District executive committee considers that the District should hold a sum equivalent to 12 month annual subscriptions, circa £40,000 in reserve, and £17,000 of this is held on deposit with TSA. Should the level of reserves falls below the target level the District executive committee will make efforts to restore the level within next financial years. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **TAR** March **2012** 6 **Signature(s) Full name(s)** John Henson **Position (eg Secretary, Chair,** Chair **etc) Date** **TAR** March **2012** 7 & ExpEpdknr¢•(tywrt 112nO>J 311kZ12019 Anrwlwt¢trfPJ kntrt5hop 4S.961SO 7318 47MIThJ Cut6 QL 393.02 130. 21971J6 6￿20￿7 oL)J 372%.14 123Lf* Sth).18 •).751.41 ojxs Ttrlnth8 Loch*irnhe4dExp 5criJtShop ODJ 14.22234 79IU3 2.467 762.75 152.J2 I6￿74.64 Ititemst 19326 84AI TJ.71632 ￿￿9 158A29.91 39.719.Lk) 39,f•)J.Q) 291.99 435.36 2WL.42 OD) 51448 3&120SI 471. 5$3.33 9122 OLT 313Jl LYI.66 17.13334 S¥4lrnr 14793M4 i& AGMIA*rdsnWrt 45.fA> 3.7trJ.fj6 L583.Yl 220.76 41L.97 20156 3M43. 172.65 Wob5tt• Ir￿r¥￿e l¢rh(•mP*¥dÉxp $07A)4 22ffj6 381.43 344.93 50391 o.c o.(0 74ZA4 160.75 76.32 Adrn5n&trnUon Equipm￿ pJr¢l 791. ila. L42.97 93339. 162.712A5 A.Noiin bor**r ￿z # **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** Charity Name **Report to the** Charity Name **trustees/ members** Bishops Stortford Scout District **of** 31[st] December 2020 **On accounts for the year ended** **Charity** 1154953 **no (if any)** **Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . **Responsibilities and basis of report** As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** [The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect,: - the accounting records were not kept in accordance with section 130 of the Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** **Date:** **October 2018** 1 **IER** **Name:** **Relevant professional qualification(s) or body (if any):** **Address:** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **October 2018** 2 **IER** **Give here details of any items that the examiner wishes to disclose** . **October 2018** 3 **IER**