HORNSEA FLORAL HALL Charity number: 1154950 Company number: 08151209 Financial Statements for the Year Ended 31 January 2024 Contents: Page Trustees Annual Report Independent Examiners Report Statement of Financial Activities Balance Sheet Notes to the Accounts io CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From: Period start date 01 February 2023 To: Period end date 31 January 2024 Charity name: HORNSEA FLORAL HALL Charity registration number: 1154950 Objectives and Activities SORP reference Para 1.17 Summary of the purposes of the charity as set out in its governing document Our charity's purposes as set out in the charity's articles are. to promote for the benefit of the inhabitants of Hornsea and the surrounding area the provision of facilities for recreation or other leisure time occupation in the interests of social welfare and with the object of improving the condition of life of the said inhabitants" The aims of our charity are to provide a fully functioning community hall and café for use for the benefit of the communit Our main activity is the provision of facilities, so this comprises of two parts a) the maintenance of our Hall for other organisations to use for the benefit of the community, and b) the use of our Hall by ourselves to the benefit of the community. In the accounts the income shows the use made of the Hall by ourselves and others, and the costs show our expenditure in maintainin the Hall. The trustees have had due regard to the commission's public benefit guidance when exercising and powers or duties to which the guidance is relevant. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities. projects or services identified in the accounts. Para 1.17 and 1.19 Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 Additional information (optional} You ma choose to include further statements where relevant about.. SORP reference The charity has 40 registered volunteers. These are organised into teams of gardeners, administrators, maintenance, cinema, and general help. The time devoted by a volunteer will vary between 1 hour and 25 hours per week. In total this contributes hu el to the well-bein of the charit Para 1.38 Contribution made by volunteers Achievements and Performance SORP reference This year has been one of reconciliation of gains made previously. Last year funds were swelled as income exceeded expenses and this year, efforts were made to spend more to bring the premises up to the expected standard for our community. Over £50,000 was spent on repairs, a considerable part of this on meeting current fire regulations. In spite of this ongoing work we were able to continue throughout our usual activities for the community, including exercise classes, comedy club, cinema and also our winter Warm Places weekly event funded by ERYC. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Financial Review Review of the charity's financial position at the end of the period Para 1.21 In this financial year the income has remained stable, but we have incurred many more expenses as we have worked to keep the premises up to standard. The net effect of this is that the Expenditure for the year was ex￿eded by the Income by £2,325. We begin the next financial year with funds in hand of £514,554 2023- £516,879 All funds held by the charity are unrestricted and are used in accordance with the charitable objectives at the discretion of the trustees. When we took over the Floral Hall from East Riding of Yorkshire Council in 2013 they acknowledged that the regular maintenance and upkeep of the Hall is an expensive and ongoing task, and granted us £180.000 of capital fund for this purpose. Although we have spent this money on the upkeep, we have managed to replace it from our own fund-raising activities. The directors now have a policy of retaining £200,000 within our funds specifically to make sure that sufficient money is on hand to cover both regular maintenance and unforeseen repair bills. Statement explaining the policy for holding reserves stating why they are held Para 1.22 Amount of reserves held Para 1.22 General fund £314,554 Property maintenance fund £200.000 These funds are unrestricted. Additional information (optional) You ma choose to include further statements where relevant about: The risks to the charity are threefold, the property. the volunteers and the public su ort. It is im ortant that the ro ert A descri tion of the rinci Para 1.46 is P4RE I risks facing the charity maintained to a high standard. We are very dependent on the high level of volunteer support we receive, and also that we receive support from the public continuing to attend and en the facilities that we offer. Structure, Governance and Management Description of charity's trusts: Type of governing document Para 1.25 The charity's governing document is the company's memorandum and Articles of Association. The charity is an incorporated limited company. How is the charity constituted? (e.g iJri',*corpoiated Para 1.25 Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 To recruit and appoint new trustees we ask in the local community for applicants. These then undergo an interview following which the existing trustees vote on their selection. At the following AGM their appointment is ratified by the members. Reference and Administrative details Charit name Other name the charit uses Re istered charit number Charity's principal address Hornsea Floral Hall 1154950 Floral Hall Esplanade Hornsea HU18 1NQ Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustee name Office (if any) Name of person (or body) entitled toa point trustee if any Richard Carmichael Chairman Anne Padgett Andy Bullard Brett North Sheila Wallace-marshall Nadia Bridges Michael Walker Joan Gales lan Thompson Rita Bremer Jackie Teeman 10 Resigned 31 July 2024 Appointed 01 May 2024 12 13 14 15 Declarations The trustees declare that they have a ved the trustees, report above. Signed on behalf of the charit stees Signature(s) Full name{s) Position (eg Secretary, Chair, etc) Richard Andrew Carmichael Chairman Date 0711012024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesldirectorsl members of Hornsea Floral Hall On accounts for the year ended 31 January 2024 Charity no.: 1154950 Company no.: 08151209 Set out on pages Pages 7 to 27 I report to the charity trustees on my examination of the accounts of the Company for the year ended 3110112023. Responsibilities and basis of report As the charity's trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ("the 2006 Act"). Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act"). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. Independent examiner's statement The company's gross income exceeded £250,000 and l am qualified to undertake the examination by being a qualified member the Institute of Chartered Accountants in England and Wales. I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that: accounting records were not kept in accordance with section 386 of the Companies Act 2006" or . the accounts do not accord with such records" or the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. or .the accounts have not been prepared in accordance with the Charities SORP (FRS102) IER October 2018 l)£tog g I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: James Foxton Relevant professional qualification(s) or body (if any): Chartered Accountant ICAEW Address: Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. None IER October 2018 PA-og Hornsea Floral Hall Charit No Com 1154950 8151209 Annual accounts for the period Period start date eno en date 0110212022 To 3110112023 Section A Statement of financial activities (including summary income and expenditure account) Restricted income funds Unrestricted funds Endowment funds Prior year funds Recommended categories by activity Total funds Income (Note 3) Income and endowments from: Donations and legacies Charitsble activilies F01 F02 F03 F04 F05 S01 31,705 35,994 15,308 31.705 35,994 15,308 29,839 32,853 6,224 S02 Other trading aclSwties Investments S03 S04 Separate material item of income S05 5,472 Other Total Expenditure (Notes 6) S06 S07 83,007 83,007 74,388 Expenditure on: Raising funds Charitable a¢tivlties S08 S09 71,334 71,334 30,819 Separate material expense item Other Total S10 S11 13,998 85,332 13,998 85,332 10,819 41,638 S12 Net incomel(expenditure) before tax for the reporting period Tax payable S13 2,325 2,325 32,750 S14 Net incomel(expenditure) after tax before investment gainsl{losses) Net gainsl{1055esl on investments S15 2,325 2,325 32.750 S16 Net incomel(expenditure) Extraordinary items Transfers between funds Other recognised gainsl(losses): S17 2.325 2.325 32.750 S18 S19 Gains and losses on revaluation of fixed assets foi the charity's own use Other g8insl{losses) Net movement in funds S20 S21 S22 2,325 2,325 32,750 Reconciliation of funds.. Total funds brought fO￿ard Total funds carried forward S23 516,879 514.554 516,879 514.554 484,129 516,879 S24 e4-CG- 7 Homsea Floral Hall Charity No Company No 1154950 8151209 Section B Balance sheet Restricted income funds Unr8strlcted funds Endowment Total th18 funds year Total last year Fixed assets Intanglble assets Tangible assets Herltage assets Investments F01 F02 F03 F04 F05 (Note 9) B02 22,898 22,898 17,702 B03 B04 Total fixed assets 805 17.70 Current assets Stocks Debtors Investments Cash at bank and in hand (Note 12) Total current assets {Note 10) 13,054 13,054 7,179 B09 495,278 502,457 B10 Creditors: amounts falling due within one year (Note 11) B11 10,375 10,375 3.280 Net current assets/{liabilities) B12 499,177 Total assets less current liabilities B13 516,879 Creditors: amounts falling due after one year (Note 11) Provisions for liabilities B14 B15 Total net assets or liabilities B16 514.554 514.554 516,879 Funds of the Charity Endowmentfunds B17 Restricted income funds (Note 141 Unrestrictèd funds (Note 14) Revaluation reserve Fair value reserve B18 B19 514,554 514,554 516.879 B20 B21 Total funds 822 516,879 The company was enfhled to exemption from audit under s477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance wlth section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparatlon of accounts. These accounts have beon prepared in a¢¢ordance with the provisions applicable to small Companies subject to the small companies reglme and in accordance with FRS102 SORP. Signed by one or Irusteesldireclors on behalf of all the trusteesldireclors Dale of approval ddlmml Print Name Richard Andrew Carmichael 0711012024 Andrew Stuart Bullard 0711012024 CC17a {Excell 0611012024 Signature of director aulhenlicaling accounts being sent to Companies House Signature Date ddlmmlyyyy 0711012024 Andrew Stuart Bullard Print name CC17a {EX￿1) 0611012024 Section C Notes to the accounts Note 1 Basis of preparatlon This sectlon should be completed by all charltles. 1.1 Basis of accounting These accounts have been Prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been repared in accordance with= tha Statement of Recommended Practice.. Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) issued on 16 July 2014 ' and with. and with. the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011. The chartty constituies a public benefit entity as defined by FRS 102." -Tick as appropriate 1.2 Going concern If there are material uncertainties related to events or conditions that cast significant doubt on the charitys ability to continue a5 a going concern. please provide the following details or state ' Not applicable" rf appropriate.. An explanation as to Ihose factors that support the conclusion that the charity is a going Not applicable Disclosure of any uncertainties that make the going concem assumption doubtful., Not applicable Where accounts are not prepared on a going COn￿M basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concem. Not applicable 1.3 Change of accounting policy The accounts present a true and fair view and no Changes have been made to the accounting policies adopted in note2. Yes. -Tick as appropriate No. 1.4 Changes to accounting estimates No changes to accounting estimates have occurred in the reporting period13.46 FRS102 SORP). Yes. -Tlck as appropriate 1.5 Material prior year errors No material prior ear error have been identified in the reporting period {3.47 FRS102 SORP Yes" -Tlck as appropriate CC17a {Excell PALQ 10 0611012024 Section C Note5 to the accounts (cont) Note 2 2.1 INCOME Accountlng policies Recognitioft of income These are included in the St8lern8nt of Financial Actiwties ISOFAI then.. the charity becomes entitled to the resources., it Is more Ilkely than not that the trustees will receive the resources- the monetary value can be measured ￿th sufflcient ￿liability. Yes. No. Nla. Offsettlng There has been no offsettiro ol assets and Ilabllilies, or income and expenses, unles reqtsi￿d or permitted bythe FRS 102 SORP or FRS 102. Yes, Giants and donations Grants and donations are only ar￿luded In the SOFA when the general income rewnition crileria are met15.10 to 5.12 FRS102 SORPI. Yes. No. Nla. In the case of performance related grants, incorne must only be recognised to the extent that the charity has provided the specified goods or servlces as entitlement to the grant only occuts w￿n p&rftsman¢e related conditions are rnet15.16 FRS 102 SORPI. Yes" No. Nla. Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate. the execulors have established that there are sufficient assels in the estste and any¢ondibons attached to the legacy are eitherwithin control of the charity or have been meL Legacie5 Yes" No. Nla. Government grants Yes. The charity has received gov8mrnent grants In repDrling period Nla. Gift Aid ￿te1vable is irKluded in income when there is a vslid declaration from domr. Tax reclaims on donation5 Any Cift Aid amount recovered on a donation 15 Considered to be part of that grft and is and gifts trealed as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specrfied otheNrise. Yes. No. Contractual income and This is only i￿luded in the SOFA on¢e the charity has provided the related goods or performance related Servi￿5 or mel the performan¢e related conditions. grants Yes. Nla. Yes" Nla" Donated goods Donated goods are measured at fair value (the arnount forwhich the asset could be exchanged) unless impracti¢al to do 50. The cosl of anyslock of donated for distribution to beneficiarie5 is deetned to be the fair value of those gifts at the time of their ￿¢elp1 and theyao recognised on receipL In the reporiiry period in which the stocks 2re di8lribuled, they0￿ recognised as an expense at the carrwng arnount of the stocks at distribution. Yes. Nla. Donated 9￿￿$ for ￿Sale are Measured at fair value on inltlal recogniuon. which Is the expected pro¢eeds frorn Sale less the expected costs of sale, and reeognised in'ln¢ome from other trading sctivities. with the corresponding stock recogni8ed in the balgn¢e sheet. On ils sale the value of stock is charged against'ln¢omÈ from other tradln9 a¢livities' and the proGeeds from sal8 are also r8cognised a$'ln¢ome from other tradlng a¢livities'. Yes" Nla. Goods donated for on-going us8 byth8 charityare re¢ognlsed as tanglble fixed assets and included in the SOFA as incoming resources when re¢elvable. Yes- Nla" Gifts In klnd for use bythe ¢harityare inGluded in the SOFA a5 income from donations when re¢eivable. Yes. Donated servlces and facilities Donated services and faGilities are included in the SOFA wh8n recelved at the value of the orft to the charity provided the value of the gift csn k measured reliably. Yes. Donated services and facilllies that a￿ Consumed Immediatelyare recognised a5 income wrth an equivalent amount recognlsed as an expense under the appropriate heading In the SOFA. Yes. No. Nla. Support costs The charity has Incurred expenditure on support ¢osts. Yes" Nla. The value of any voluntsry help ￿CeIVed 15 nol inclLQed in th8 accounts but is descrlbed n the trustees, annual report. Ygs" No. Nla. Voluntser help CC17 FRS 102 SORP fA-Q¢ l ) 0611012024 Income from Interesl royamies and dlvldends This is included in the accounts when receipt is probable and the amount receivable can be measur8d rellably. Yes" No. Income from membershlp Membership subscriptions re¢elved In the nature of a gift are re¢ognlsed in Donation5 subscriptions and Legacies. Yes" Nla. Membership subs¢riplions which gives 8 rnem￿r the right to buy servKes or other benefits are recoonised a5 income earned from the provision of goods and services as ncome from Charitsble activities. Yes. No. Nla" Settlement of Insurance clalms Insuran￿ claims are only Included in the SOFA when the general income recognition Griteria are mel15.10 to 5.12 FRS102 SORPI and are Included as an item of other incorn& In the SOFA. Yes" No. Nla. Investment gains and losses Thls Includes any realised or unrealised gains or losses on the Sale of investments and any gain or Ios5 resulting from revaluing investments to rnarkel value at the end of the year. Yes. No. Nla. 2.2 EXPENDITURE AND LIABILITIES Liabilities are recognised where il is more likely than not that there is a legal or conslw¢tive obligation comrnitting the charity lo payoLrt re50urce5 and the arn￿1nt of the obligalion Can be measU￿d with reasonable certainty. Governance and support Supp)rt costs have been allocated between governance costs and other suptXXL Costs Govemance costs comprfse all Costs involving public accountsbllity of the Charity and its eomplisnce ￿th regulalion good prsclice. Support cosis include central fu￿tionS and have been allocated to aetivty cost categorie5 on a basis consislenl ￿th the use of ￿sour￿5. eg allocating property costs by floc>r a￿4$, or per capita, slaff costs by the time spent and other costs by their usage. Llability recognltlon Yes, No. Yos" No. Yes" Nla. Grants with performartce Where the ¢I￿ritygIveS a grant ￿th ¢onditions for its paJffjent being a specifi¢ level of condltlons service or OLrtPLrt to be provided, such granis are only ￿CogNISed in the SOFA once the ¢ipient of the grant has providecl the specrfied service or output. Yes. Nla. Grants payable without performance condition5 Wheie there &re m conditions ottaGhing to the grant that enables the donor Gharity to realistically avoid the comrniimenL a liability for the full fvndiro obligation must be recognised. Yes, Redundancy cost The charity made no redundarKy payments during the reporting per￿￿. Yes- Nla. Deferred Income No rnalerial item of deferred In¢ome ha5 been included In the a¢¢ounts. Yes" Nla. Creditors The C1￿[1tyhaS credllors bthl¢h are measured at setuernent amounts less any trade dis¢ounts Yes, Nla" A liability is rneasured on recognition at its historical cost and then subsequently measured at the best estirnate of the amount required to sewe the obligation at ty reporting date The ¢harity accounts for basic financial Instruments on initial recognition as per parggraph 10.7 FRS102 SORP. Subsequent measu￿rnent 15 as per paragraphs 11.17 to 11.19, FRS102 SORP. Provisions for Ilabllltie$ Yes. No" Nla" Basi¢ financial Instrttrments Yes. Nla. 2.4 ASSETS Tangible fixed assets for These are capitallsed ff they¢an be used for more than one year. ar￿ Cost at least use by ¢harity £200 Yes. They are valued at C05t. Nla. The depre¢lallon rates and methods used are dlstlosed In note 9. Debtors lirKluding trade debtors and loans re¢eivablel are rneasU￿d on initial recognition at settietnent amount after any trade diswunt5 or amount advanced by the charity. Subsequently. theyare rne8sured at the cash or otherconsideration expected to be received. The ¢harily has investments which it holds for resale or per￿ing their sale and c2sh and cash equivalen15 With a malurily dale less than one year. These include cash on deposlt and cash eouivalentS With a maturity of less than one year held for investm8nt purposes rather than lo meet short-term cash commllments as theyfall due. DelAor5 Yes. No. Yes" Nla. Current asset inve5tm8nt5 No. Yes. Nla" They are valued atfair value ex¢ept whert theyquslify as basic finan¢ial Instruments. POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE None PA-L¢ ie CC17 FRS 102 SORP 0611012024 Section C Note5 to the accounts (cont) Note 3 Income Restricted income fund$ Analysls of Incom Unreslri¢ied funds Endowmont funds Total fvnd$ Prtoryear Donations and legacies: Donations and Grant from ERYC Gift Aid from subsidiary company due within the ear Gift Aid from subsidiary company due within 9 months after the ear end 1,962 4,977 1.962 4.977 ,816 4,554 24,766 24.766 23,469 Total 31,705 31,705 29,839 Charitable activltles- Rent from Café 4,800 17,582 850 5,568 468 1,102 5,624 4,800 17,582 850 4,800 15.983 400 4,453 336 1,241 5,181 459 32,853 Room hire Table rent Book s81es Art sale commission Raffle5 Cinema Dog show 468 1,102 5,624 Total 35,994 35,994 Income from investments: Interest income Car ark cha es 9,771 5,537 15,308 9.771 5.537 15,308 394 5,830 6,224 Total Separate material item of income Loss of rofits insurance claim 5,472 Total 5.472 TOTAL INCOME 83,007 83,007 74,388 CC178 {Excell PA-