## a;| CHARITY COMMISSION tS #4, FOR ENGLAND AND WALES 

## Trustees’ Annual Report for the period 

From 1st AUG 2022 Period start date To 315* JULY 2023 Period end date 

## Charity name: BROADHEMPSTON VILLAGE HALL & PLAYING FIELD TRUST CIO 

## Charity registration number: 1154919 

## Objectives and Activities 

Fs Summary of the purposes of | Para icterence1.17 1) The object of the charity is, in the interests the charity as set out in its of social welfare, to improve the conditions governing document of life of the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of: (a) A village hall for use by the inhabitants, including use for: (i) Meetings, lectures and classes, and (ii) Other forms of recreation and leisure-time occupation; and (b) A playing field with pavilion for use by the inhabitants. Also added from 4 April 2022: 2) The organising and running of community events to bring together the people of the parish in order to raise money for local community groups plus a charity to be nominated each year. Summary of the main ye 1.17 and The Trust provides a Village Hall facility for activities in relation to those the benefit of the local community. Users purposes for the public include various organisations, all from within benefit, in particular, the the parish: the Parish Council, PCC and activities, projects or services church, the Archive Group, Youth Club, identified in the accounts. Baby and Toddler Group, The PTFA and the Short Mat Bowls Group. There is an annual skittle match between the various groups. In addition, various fitness and crafts tutor-led activities make regular use of the hall. These include yoga, pilates, Zumba, hoola hoop, walking football, circuit training, cane weaving and art. The hall is also used for badminton, children’s and adults’ parties, functions and fund-raising events. 

1 



Broadhempston Primary School is a significant user throughout the year. As well as using the sports hall for active lessons and physical education, they aiso use the hall and kitchen facilities on a daily basis to provide hot lunches. The Trust also maintains the Headlands playing field to provide facilities for football, tennis and various community outdoor recreational activities, including a mini skateboard ramp and an annual Fete. The school uses the field for regular PE sessions and for inter-school sports festivals. When planning activities for the year, the Trustees have considered the Commission’s guidance on public benefit and have tried to the extent possible to encourage all members of our community, young and old, regardless of background, to make use of the various organisations using the facilities provided by the hall and playing field. Events and public meetings are advertised by posters displayed around the village and in the village shop, the Village Hall website, The Village Hall’s Facebook page, the Shout Out Broadhempston Facebook Group, notices in the local Parish News, and leaflets delivered to households when deemed necessary. In June 2023 the Fete Sub-Committee reintroduced, after the Covid outbreak, the very successful Annual Fete and which was held again on Headlands Playing Field. An enjoyable day out for the community was organised including stalls, games, a dog show, musical performances and an evening dance party. Money was collected throughout the day and an agreed monetary surplus over costs is distributed as grants to worthy applications from local organisations. Statement confirming Para 1.18 The activities above demonstrate that the whether the trustees have Trustees have complied with their duty and had regard to the guidance have had due regard to the Commission’s issued by the Charity guidance on public benefit. Commission on public benefit 

2 



## Additional information (optional) 

You may choose to include further statements where relevant about: a Policy.on grant making. Para 1.38 Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers See 

3 



## Achievements and Performance 

|||SORPreference|SORPreference|| This yearhasseen a gradual return to|
|---|---|---|---|---|
|||||normality afterthe disruptions suffered|
|||||because ofCovid-19 in the previous two|
|||||years. Village Hall users are still encouraged|
|||||to follow some ofthe Covid-19 best-|
|||||practices, such as keeping rooms well-|
|||||ventilated and using hand-sanitiserwhen|
|||||entering the building. The hall continues to|
|||||provide spacious, attractive modern multi-|
|||||purpose facilities forthe residents on|
|||||Broadhempston.|
|||||Most regular activities atthe Village Hall|
|||||have restarted. There was also a successful|
|||||jazz evening organised bysome ofthe|
|||||Trustees during the year. This offered an|
|||||enjoyable night out at an affordable price for|
|||||residents and those from further afield.|
|||||The playing field has been well-maintained|
|||||and is well-used by residents, including dog-|
|||||walkers. The tennis court has proven very|
|||||popular, with the number of users increasing|
|||||significantly afterthe Covid lockdowns. The|
|||||local football team also uses the field for|
|||||home matches and forthese pasttwo years|
|||||another local junior football team has also|
|||||used the field for its home matches.|
|Summary ofthe main<br>achievements ofthe charity,||||The Trustees have acted to maintain the<br>Village Hall to ensure the facilities offer|
|identifying the differencethe<br>charity’sworkhasmadeto<br>.<br>‘<br>the circumstances of its||"|ara 1.20|something forthe widest audience. The hall<br>is kept clean and tidy, and maintenance<br>.<br>‘<br>issues are addressed as they arise.|
|beneficiaries and anywider|wider|||The grounds ofthe hall are attractively|
|benefits to society as <br>whole.|a|||landscaped, withsome ofthe care<br>undertaken by ateam oflocal volunteers.|
|||||A project to improve the facilities at the|
|||||Headlands playing fields continues,<br>a Devon|
|||||bank has been built between the car park|
|||||and the playing field for safety and security|
|||||reasons, this has been planted with a hedge|
|||||and a copse oftrees has also been planted|
|||||in one corner ofthe field.|
|||||A sub-committee is now looking at options to|
|||||resurfaceandrefurbishthetenniscourt.|



4 



## Additional information (optional) 

|You may<br>choose to include further statements|You may<br>choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against||Activity levels forthe hall exceeded both the|
|objectives set||sports and fitness attendance targets agreed|
||Para 1.41|with Sport England and also the 3- year|
|||Business Plan targets agreed with The|
|||National Lottery. Both grant giving bodies|
|||have expressed satisfaction that intended|
|||outcomes have been met and no longerwish|
|||to monitor the project.|
|Performance offundraising<br>activities against objectives | Para 1.41|||
|set|||
|Investment performance|Para 1.41||
|against objectives|||
|mePP|||



5 



## Financial Review 

|Review ofthe charity’s|Para 1.21|Our financial position remains healthy,|
|---|---|---|
|financial position at the end||despite a loss atthe end ofthe accounting|
|ofthe period||period — refer to Statement of Financial|
|||Activities (attached).|
|Statement explaining the|Para 1.22|Our aim is to maintain reserves between|
|policy for holding reserves||£30,000 and £50,000 to coverthe cost of|
|stating why they are held||future repairs and renewals ofthe buildings|
|||and their equipment. A minimum reserves|
|||threshold of£10,000 may not be breached|
|||without agreement of all trustees.|
|Amount of reserves held|Para 1.22|After allowing forthe value ofthe property|
|||and equipment included in total funds, the|
|||Trust has working reserves of£50,359.|
|reserves|||
|deficit|||
|Explanation ofany|Para 1.23|N/A|
|uncertainties about the|||
|charity continuing as a going|||
|concern|||



## Additional information (optional) 

You may choose to include further statements where relevant about: 

|The charity’s principal<br>sources offunds (including | Par 1.47|The charity’s principal<br>sources offunds (including | Par 1.47|
|---|---|
|any fundraising)||
|Investment policy and||
|objectives including any|PareLae|
|social investment policy||
|adopted.||
|A description ofthe principal | Para 1.46||
|risks facing the charity.<br>Ce||



6 



## Structure, Governance and Management 

|trusts:|||
|---|---|---|
|Type ofgoverning document||Constitution|
|Howisthe charity<br>~|Para 1.25|ClO|
|constituted?|||
|Trusteeselectionmethods|Para 1.25|Appointed bya resolution passed ata|
|including details ofany||properly convened meeting ofthe charity|
|constitutional provisions e.g.||Trustees.|
|election to post orname of||The Trustees have documented the process|
|any person or body entitled||to be followed in the selection and|
|to appoint one or more||appointment ofnew Trustees|
|Trustees.|||



Additional information (optional) You may choose to include further statements where relevant about: 

|Policies and procedures<br>adopted forthe induction and| Pa 1-51|Policies and procedures<br>adopted forthe induction and| Pa 1-51|||
|---|---|---|---|
|training ofTrustees||||
|||The Trustees have found it difficult|to find a|
|||voluntary replacement for David Howard,||
|The charity’s organisational||who is due to step down as Treasurer.||
|structure and any wider|Pata't94|Discussions have been held with||
|network with which the||Broadhempston Parish Council with a view||
|charityworks||to using the Clerk to the Parish Council in||
|||the Treasurer role on a contractual|basis.|
|||David Howard has continued in the|role to|
|||complete the 2022-2023 financial|year.|
|Relationship with any related | Para 1.51||||
|parties||||
|mm||||



7 



Reference and Administrative details 


**----- Start of picture text -----**<br>
|||||||||
|---|---|---|---|---|---|---|---|
|Charity|name|BROADHEMPSTON|VILLAGE|HALL|&|PLAYING|FIELD|
|TRUST|CIO|
|Othernamethecharityuses|||
|Registered|charity|number|1154919|
|Charity’s|principal|address|23,|Hutton|Road|
|PAIGNTON|
|Devon|
|TQ3|1BN|

**----- End of picture text -----**<br>


## Names of the charity trustees who manage the charity 


**----- Start of picture text -----**<br>
||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|Name|of person|(or|
|Trustee|name|Office|(if any)|Dates|acted|if not for whole year|body)|entitled|to|appoint|
|trustee|(if an|
|1|| Peter Sheridan|[Chair||[BVH]|[PFT][ CIO]|
|2|| David Howard|To 31.12.2023|BVH&PFT ClO|
|3 ||Joe Wegrzyn|Facilities|Manager ee|BVH&PFT ClO|
|4 | David|Heath|||To 30.05.2023|BVH&PFT CIO|
|5 | Roger|Acton|eo BVP CIO|
|6|AndreaDobson||||[BVH]|[PFT.CIO]|
|7|JeremyLawrence|||||||BVHBPFTCIO|
|8|| Mark Moorley|PO BP CIO|
|10||Annabel White|||From|30.06.2023|BVH&PFT CIO|

**----- End of picture text -----**<br>



**----- Start of picture text -----**<br>
Corporate trustees — names of the directors at the date the report was approved<br>|<br>(Directorname<br>nD<br>QC<br>QD<br>en (<br>RC<br>**----- End of picture text -----**<br>


Name of trustees holding title to property belonging to the charity 


**----- Start of picture text -----**<br>
[Trusteename —s—s—Sséd| ‘Dates actedifnotforwholeyear|<br>nn<br>DG<br>GC<br>QO<br>PO<br>Cn<br>**----- End of picture text -----**<br>


8 



Funds held as custodian trustees on behalf of others 


**----- Start of picture text -----**<br>
|||||||
|---|---|---|---|---|---|
|Description|of the|assets|
|held|in|this|capacity|
|Name|and|objects|of the|
|charity|on|whose|behalf the|
|assets|are|held|and|how|this|
|falls|within|the|custodian|
|charity’s|objects|
|Details|of|arrangements|for|
|safe|custody|and|
|segregation|of such|assets|
|from|the|charity’s|own|assets|

**----- End of picture text -----**<br>


## Additional information (optional) 

## Names and addresses of advisers (Optional information) 

Type of Name Address adviser 

Name of chief executive or names of senior staff members (Optional information) 

## Exemptions from disclosure 

## Reason for non-disclosure of key personnel details 

## Other optional information 

9 



Declarations 

The trustees declare that they have approved the trustees’ report above. 

Signed on behalf of the charity’s trustees 


**----- Start of picture text -----**<br>
=m<br>Full name(s) Peter Robert Sheridan Jozef Stanislaw Wegrzyn<br>Position (eg Secretary, Facilities Manager<br>Chair, etc)<br>Date 20" May 2024<br>**----- End of picture text -----**<br>


10 



Charity No. 1154919 

## Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation 

## Statement of financial activities 

## for the year ended 31 July 2023 


**----- Start of picture text -----**<br>
|||||||||
|---|---|---|---|---|---|---|---|
|Unrestricted|Restricted|
|funds|funds|Total|2022|
|Notes|£|£|£|£|
|Incoming|resources|2|
|Income|from|
|Donations|and|legacies|20|1477|1497|4132|
|Charitable|activities|19022|2081|21103|21942|
|Other|trading|activities|3760|7942|11702|4850|
|Investments|194|0|194|4|
|Total incoming|resources|22996|11500|34496|30928|
|Resources|expended|3|
|Expenditure|on:|
|Raising|funds|0|5033|5033|772|
|Charitable|activities|23364|24287|=|=©47651|45755|
|Other|0|0|
|Total resources expended|23364|29320|52684|46527|
|Net|deficit|for the year|(368)|(17820)|(18188)|(15599)|
|Funds|transferred|from|Fete|Committee|0|0|3609|
|Net|movement|in|funds|(368)|(17820)|(18188)|(11990)|
|Reconciliation|offunds|
|Total;|funds|brought|forward|43202|660290|703492|715482|
|Totalfunds carriedforward|42834|642470|685304|703492|

**----- End of picture text -----**<br>


1 



Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation 

Charity No. 1154919 

## Balance Sheet 

as at 31 July 2023 

|||2023||2022||
|---|---|---|---|---|---|
||Notes|||||
|||£|ra|£|£|
|Fixed assets||||||
|Tangible assets|7||634945||656869|
|Current assets||||||
|Debtors|8|1698||1879||
|Cash at bank and in hand||51283||45904||
|||52981||47783||
|Creditors: amounts falling||||||
|due within one year|9|2622||1160||
|Net current assets|||50359||46623|
|Net assets|||685304||703492|
|Funds ofthe Charity|10|||||
|Restricted funds|||642470||660290|
|Unrestricted funds|||42834||43202|
||||685304||703492|



The financial statements were approved by the trustees on 7th May 2024 and signed on its behalf by 

Ms C Aubertin 

Mr P Sheridan 

2 



Charity No. 1154919 

## Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation 

## Notes to the financial statements 

for the year ended 31 July 2023 

## 1. Accounting policies 

   - The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the period. 

- 1.1 Basis of accounting 

   - The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice "Accounting and Reporting by Charities" applicable to charities preparing their accounts in accordance with the Financial Reporting Standard (FRS102) applicable in the UK and the Republic of Ireland and published on 16th July 2014. 

- 1.2 Recognition of income All income is included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: Voluntary income is received by way of grants, donations and gifts and is included in the statement of financial activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant. 

Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included. 

Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable. 

Income from investments is included in the year in which it is receivable. 

- 1.3 Expenditure and liabilities 

   - Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Liabilities are recognised where it is more than likely that there is a legal or constructive obligation committing the charity to pay out resiurces and the amount of the obligation can be measured with reasonable certainty. 

Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes. 

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. 

1.4 Tangible fixed assets Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows: 

Leasehold property - 2% straight line Fixtures, fittings and equipment - 10% and 20% straight line 

3 



Charity No. 1154919 

## Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation 

|Notes to the financial statements|Notes to the financial statements||||||
|---|---|---|---|---|---|---|
|for the|year ended 31 July 2023||||||
|Note2|Analysis ofincome||||||
||Donations and legacies||||||
|||Unrestricted|Restricted|2023||2022|
|||funds|funds|Total||Total|
|||£|£|£||£|
||Donations|20|477|497||465|
||Tax reclaimed from HMRC|||0||0|
||Grants receivable||1000|1000||3667|
|||20|1477|1497||4132|
||Charitable activities||||||
||Playing field and tennis courts|-|2081|2081||1666|
||Village hall hire|19022|-|19022||20276|
||Other income|-|-|0||0|
|||19022|2081|21103||21942|
||Other trading activities||||||
||Fund raising events|82|7781|7863|||«1144|
||Feed in tariff|3678|161|3839||3706|
|||3760|7942|11702||4850|
||Other||||||
||Bank interest received|194|0|194||4|
|TOTALINCOME||22996|11500|34496||30928|



4 



Charity No. 1154919 

## Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation 

Notes to the financial statements for the year ended 31 July 2023 

|Note3|Analysis ofexpenditure|||||
|---|---|---|---|---|---|
||Expenditure on raising funds|||||
|||Unrestricted|Restricted|2023|2022|
|||funds|funds|Total|Total|
|||£|£|£||
||Stageing fundraising events|0|5033|5033|772|
|||0|5033|5033|772|
||Expenditure on charitable activities|||||
||Village hall running costs|||||
||- Rates and water|523|-|523|486|
||- Insurance|2445|-|2445|2056|
||- Accountancy|360|-|360|316|
||-Lightandheat|3147|-|3147|3589|
||- Repairs|6644||6644|5189|
||- Cleaning|4680|-|4680|4695|
||- Depreciation|62|21862|21924|22422|
||Playing field running costs|||||
||- Water|-|106|106|68|
||-Light and heat|-|222|222|404|
||- Cleaning|-|188|188|60|
||- Car park, dogbins and tree removal|-|458|458|1204|
||- Pavilion repairs and refurbishment|-|707|707|218|
||- Grass cuttingand maintenance|-|744|744|600|
||Support costs|||||
||Postage and stationery|470|-|470|201|
||Telephone and broadband|319|-|319|299|
||Subscriptions|874|-|874|259|
||Booking administration|3840|-|3840|3689|
|||23364|24287|47651|45755|



## 4, Trustee expenses 

During the period three trustees were reimbursed expenses of £977 (2022 £1,899) relating to the general running expenses of the charity. 

## 5. Staff costs 

The trust has no employees. The running of the trust and Village Hall and Playing Fields is undertaken by the trustees and volunteers for no remuneration. 

5 



Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation 

Charity No. 1154919 

Notes to the financial statements for the year ended 31 July 2023 

|6.|Tangible fixed assets|||||||||
|---|---|---|---|---|---|---|---|---|---|
|||||Fixtures,||||||
||||Leasehold|fittings &||||||
||||property|equipment|||Total|||
||||£||£||£|||
||Cost|||||||||
||At 1 August 2022||736991||83339||820330|||
||Additions<br>At 31 July 2023|-|736991|-|83339||0<br>820330|||
||Depreciation|||||||||
||At 1 August2022||102050||61411||163461|||
||Charge forthe period||14740||7184||21924|||
||At31 July2023||116790||68595||185385|||
||Net Book Values|||||||||
||At 31 July 2023||620201||14744||634945|||
||At 31 July 2022||634941||21928||656869|||
|7.|Debtors|||||||||
||||||||2023|- 2022||
||||||||£|£||
||Grants receivable||||||0||0|
||Prepayments||||||1698<br>1698|1879<br>1879||
|8.|Creditors: Amounts falling due within|one year||||||||
||||||||2023|2022||
||||||||£|||
||Accruals<br>Deposits||||||2022<br>600<br>2622|660<br>500<br>1160||
|9.|Analysis ofnet assets between funds|||||||||
|||Unrestricted||||Restricted|2023|||
||||funds|||funds|Total|||
||||£|||£|£|||
||Fund balances at 31 July 2023|||||||||
||Tangible fixed assets||4770|||630175|634945|||
||Current assets||39686|||13295|=52981|||
||Current liabilities||(1622)|||(1000)|= =(2622)|||
||||42834|||642470|685304|||



6 



Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation 

Charity No. 1154919 

## Notes to the financial statements 

for the year ended 31 July 2023 

10. Details of material funds held and movements during the current reporting period 

||Fund|||||Fund|
|---|---|---|---|---|---|---|
||balance|||||balance|
||brought|||||carried|
||forward|Income|Expenditure|Transfers|Transfers|forward|
||£|z|£|£|£|£|
|Village Hall Fund|43202|22996|(23364)|||42834|
|Playing Field Fund|2032|3252|(2424)|||2860|
|Fete Committee Fund|4210|8248|(5033)|||7425|
|Headlands Project|2011|||||2011|
|Development fund|652037||(21863)|||630174|
||703492|34496|(52684)|0|0|685304|



7 



Charity No. 1154919 

## Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation 

## Independent examiner's report to the trustees on the unaudited financial statements of Broadhempston Village Hall & Playing Field Trust Charitable Incorporated Organisation 

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 July 2023. 

## Responsibilities and basis of report 

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). 

I report in respect of my examination of the CIO's accounts carried out under section 145 of the Act. In carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. 

## Independent examiner's statement 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

- (i) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 

- (ii) the accounts do not accord with those records; or 

. 

(iii) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 

- other than any requirement that the accounts give a "true and fair view" which is not a matter considered as part of an indepenmdent examination 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be _Teagh . 

I@/S Fraser FCA Dated. 7th May 2024 Independent Examiner 

Rupp & Fraser 

7 St Paul's Road 

Newton Abbot 

Devon TQ12 2HP 

8 



Charity No. 1154919 

## Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation 

Independent examiner's report to the trustees on the unaudited financial statements of Broadhempston Village Hall & Playing Field Trust Charitable Incorporated Organisation 

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 July 2023. 

## Responsibilities and basis of report 

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). 

I report in respect of my examination of the CIO's accounts carried out under section 145 of the Act. In carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. 

## Independent examiner's statement 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

- (i) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 

(ii) the accounts do not accord with those records; or 

(iii) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 

other than any requirement that the accounts give a "true and fair view" which is not a matter considered as part of an indepenmdent examination 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be 

- ‘Ta/S FCA Independent Examiner 

Dated. 7th May 2024 

Rupp & Fraser 

7 St Paul's Road 

Newton Abbot Devon TQ12 2HP 

8