Trustees’ Annual Report for the period
From 1[st] AUG 2021 Period start date To 31[st] JULY 2022 Period end date
Charity name: BROADHEMPSTON VILLAGE HALL & PLAYING FIELD TRUST CIO
Charity registration number: 1154919
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | 1) The object of the charity is, in the interests of social welfare, to improve the conditions of life of the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of: (a) A village hall for use by the inhabitants, including use for: (i) Meetings, lectures and classes, and (ii) Other forms of recreation and leisure-time occupation; and (b) A playing field with pavilion for use by the inhabitants. Also added from 4 April 2022: 2) The organising and running of community events to bring together the people of the parish in order to raise money for local community groups plus a charity to be nominated each year. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Trust provides a Village Hall facility for the benefit of the local community. Users include various organisations, all from within the parish: the Parish Council, PCC and church, the Archive Group, Youth Club, Baby and Toddler Group, Short Mat Bowls Group and Table Tennis Club. In addition, various fitness and crafts tutor-led activities make regular use of the hall. These include yoga, pilates, zumba, hoola hoop and flower arranging. The hall is also used for badminton, children’s and adults’ parties, functions and fund-raising events. Broadhempston Primary School is a significant user throughout the year. As well as using the sport hall for physical education,theyalso use the hall and kitchen |
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| facilities on a daily basis to provide hot lunches. The Trust also maintains the Headlands playing field to provide facilities for football, tennis and various community outdoor recreational activities, including a mini skate- board ramp and an annual Fete. The school uses the field for regular PE sessions and for inter-school sports festivals. At a Trustees Meeting in November 2021 it was agreed that a merger request by Broadhempston Fete Committee (a separate organisation) would be accepted and that the Broadhempston Fete Committee would be adopted as a sub-committee of this charity. Therefore the purposes of the charity (in Para 1.17 above) have been expanded to include the activities of that sub-committee. When planning activities for the year, the Trustees have considered the Commission’s guidance on public benefit and have tried to the extent possible to encourage all members of our community, young and old, regardless of background, to make use of the various organisations using the facilities provided by the hall and playing field. Events and public meetings are advertised by posters displayed around the village and in the village shop, the Village Hall website, The Village Hall’s Facebook page, notices in the local Parish News, and leaflets delivered to households when deemed necessary. In June 2022 the Fete sub-committee arranged a very successful day of events in the village to allow all local residents to celebrate the Queen’s Platinum Jubilee. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The activities above demonstrate that the Trustees have complied with their duty and have had due regard to the Commission’s guidance on public benefit. |
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Additional information (optional) You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
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Achievements and Performance
| SORP reference | This year has seen a gradual return to normality after the disruptions suffered because of Covid-19 in the previous two years. Village Hall users are still encouraged to follow some of the Covid-19 best- practises, such as keeping rooms well- ventilated and using hand-sanitiser when entering the building. The hall continues to provide spacious, attractive modern multi- purpose facilities for the residents on Broadhempston. Most regular activities at the village hall have restarted. There were also successful two jazz evenings organised by some of the Trustees during the year. These offered an enjoyable night out at affordable prices for residents and those from further afield. The playing field has been well-maintained and is well-used by residents, including dog- walkers. The tennis court has proven very popular, with the number of users increasing significantly after the Covid lockdowns. The local football team also uses the field for home matches and this year another local junior football team has also used the field for its home matches. |
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|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Trustees have acted to maintain the village hall to ensure the facilities offer something for the widest audience. The hall is kept clean and tidy, and maintenance issues are addressed as they arise. The grounds of the hall are now attractively landscaped, with some of the care undertaken by a team of local volunteers. A project to improve the facilities at the Headlands playing fields continues, a Devon bank has been built between the car park and the playing field for safety and security reasons, this has been planted with a hedge and a copse of trees has also been planted in one corner of the field Looking ahead, a sub-committee is looking at options to refurbish the tennis court. In June 2022 the Fete sub-committee arranged an event in and around the village hall to celebrate the Queen’s Platinum Jubilee. This free event was open to all and included children’s activities, games, afternoon teas and a live band providing a partyatmosphere. |
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Additional information (optional)
| You may choose to include further statements | You may choose to include further statements | where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | Pre-covid activity levels for the hall exceeded both the sports and fitness attendance targets agreed with Sport England and also the 3- year Business Plan targets agreed with The National Lottery. Both grant giving bodies have expressed satisfaction that intended outcomes have been met and no longer wish to monitor the project. |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
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Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Our financial position remains healthy, with a small surplus at the end of the accounting period – refer to Statement of Financial Activities (attached). |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our aim is to maintain reserves between £30,000 and £50,000 to cover the cost of future repairs and renewals of the buildings and their equipment. A minimum reserves threshold of £10,000 may not be breached without agreement of all trustees. |
| Amount of reserves held | Para 1.22 | After allowing for the value of the property and equipment included in total funds, the Trust has working reserves of £46623. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
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Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed,royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association,CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by a resolution passed at a properly convened meeting of the charity Trustees. The Trustees have documented the process to be followed in the selection and appointment of new Trustees |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
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Reference and Administrative details
| Charity name | BROADHEMPSTON VILLAGE HALL & PLAYING FIELD TRUST CIO |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 1154919 |
| Charity’s principal address | David Howard – Treasurer Broadhempston Village Hall & Playing Field Trust CIO Knowle Broadhempston Devon, TQ9 6DA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 |
Trustee name | Office (if any) | Dates acted if not for whole year | Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Peter Sheridan | Chair | BVH&PFT CIO | ||
| David Howard | Treasurer | BVH&PFT CIO | ||
| Joe Wegrzyn | Facilities Manager | BVH&PFT CIO | ||
| David Heath | BVH&PFT CIO | |||
| Roger Acton | BVH&PFT CIO BVH&PFT CIO |
|||
| Andrea Dobson | 08.08.2021 | |||
| JeremyLawrence | 08.09.2021 | BVH&PFT CIO | ||
| Mark Moorley | 02.11.2021 | BVH&PFT CIO | ||
| Jennifer Logan | 08.06.2022 | BVH&PFT CIO | ||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations
The trustees declare that they have approved the trustees’ report above.
on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Peter Robert Sheridan | David William Howard | |
Chair |
Treasurer | |
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Charity No. 1154919
Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation
Statement of financial activities for the year ended 31 July 2022
| Notes Incoming resources 2 Income from Donations and legacies Charitable activities Other trading activities Investments Total incoming resources Resources expended 3 Expenditure on: Raising funds Charitable activities Other Total resources expended Net income for the year Funds transferred from Fete Committee Net movement in funds Reconciliation of funds Total; funds brought forward Total funds carried forward |
funds funds Total 2021 £ £ £ £ 2667 1465 4132 18851 20276 1666 21942 10227 3758 1092 4850 3546 4 0 4 4 26705 4223 30928 32628 0 772 772 0 20462 25293 45755 45322 0 0 20462 26065 46527 45322 6243 (21842) (15599) (12694) 3609 3609 0 6243 (18233) (11990) (12694) 36959 678523 715482 728176 43202 660290 703492 715482 Unrestricted Restricted |
|---|---|
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Broadhempston Vlllage Hall & Playlng eld Trust Charitable incorporated organisation CknhtyNo. 1154919 Balance Sheet as at 31 July 2022 2•22 2021 Not Flxed a8sets Tangible assets 656869 673436 Current D¢btors Cash at b8nk and in Iwid 1879 45904 47783 1763 41243 43(MK) Credlton: Illts fglllNg due wlthln one y¢Ar Net current Amets 46623 42046 703492 715482 Fundi of th¢ Chrlty Re$trict¢d fijnds Unrestncd thnds 06021KI 43202 703492 678523 36959 715482 2q14• 23 The financial statements wet¢ approved by the on ..... ..... and $igned on its behalf by L)L) Mr D Howard Mr P SheridAll
Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation
Charity No. 1154919
Notes to the financial statements for the year ended 31 July 2022
1. Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the period.
- 1.1 Basis of accounting
The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice "Accounting and Reporting by Charities" applicable to charities preparing their accounts in accordance with the Financial Reporting Standard (FRS102) applicable in the UK and the Republic of Ireland and published on 16th July 2014.
- 1.2 Recognition of income
All income is included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifts and is included in the statement of financial activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.
Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.
Income from investments is included in the year in which it is receivable.
1.3 Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Liabilities are recognised where it is more than likely that there is a legal or constructive obligation committing the charity to pay out resiurces and the amount of the obligation can be measured with reasonable certainty.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
- 1.4 Tangible fixed assets
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
Leasehold property - 2% straight line Fixtures, fittings and equipment - 10% and 20% straight line
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Charity No. 1154919
Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation
| Notes to the financial statements |
|---|
| for the year ended 31 July 2022 |
| Note 2 Analysis of income |
| Donations and legacies |
| Notes to the financial statements for the year ended 31 July 2022 Note 2 Analysis of income Donations and legacies |
Notes to the financial statements for the year ended 31 July 2022 Note 2 Analysis of income Donations and legacies |
|---|---|
| Donations Tax reclaimed from HMRC Grants receivable Charitable activities Playing field and tennis courts Village hall hire Other income Other trading activities Fund raising events Feed in tariff Other Bank interest received TOTAL INCOME |
2022 2021 funds funds Total Total £ £ £ £ 465 465 20 0 0 2667 1000 3667 18831 2667 1465 4132 18851 - 1666 1666 1624 20276 - 20276 8603 - - 0 0 20276 1666 21942 10227 236 908 1144 0 3522 184 3706 3546 3758 1092 4850 3546 4 0 4 4 26705 4223 30928 32628 Unrestricted Restricted |
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Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation
Charity No. 1154919
Notes to the financial statements for the year ended 31 July 2022
| Note 3 Analysis of expenditure Expenditure on raising funds Stageing fundraising events Expenditure on charitable activities Village hall running costs - Rates and water - Insurance - Accountancy - Light and heat - Repairs - Cleaning - Depreciation Playing field running costs - Water - Light and heat - Cleaning - Car park, dog bins and tree removal - Pavilion repairs and refurbishment - Grass cutting and maintenance Support costs Postage and stationery Telephone and broadband Subscriptions Booking administration |
2022 2021 funds funds Total Total £ £ £ 0 772 772 0 0 772 772 0 486 - 486 355 2056 - 2056 2321 316 - 316 360 3589 - 3589 2205 4810 379 5189 7250 4695 - 4695 3736 62 22360 22422 23446 - 68 68 68 - 404 404 132 - 60 60 101 - 1204 1204 1493 - 218 218 167 - 600 600 600 201 - 201 149 299 - 299 305 259 - 259 406 3689 - 3689 2228 20462 25293 45755 45322 Unrestricted Restricted |
|---|---|
4. Funds transferred from Broadhempston Village Fete Committee
On 4th November 2021 the Trustees agreed to incorporate the funds of the Broadhempston Village Fete Committee as a separate sub-fund under the auspices of the CIO.
5. Trustee expenses
During the period four trustees were reimbursed expenses of £1899 (2021 £1,118) relating to the general running expenses of the charity.
6. Staff costs
The trust has no employees. The running of the trust and Village Hall and Playing Fields is undertaken by the trustees and volunteers for no remuneration except to the extent that one trustee, Ms A Dobson, received £3129 as Booking Administrator.
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Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation
Charity No. 1154919
Notes to the financial statements for the year ended 31 July 2022
7. Tangible fixed assets
| Fixtures, Leasehold fittings & property equipment £ £ Cost At 1 August 2021 731755 82720 Additions 5236 619 At 31 July 2022 736991 83339 Depreciation At 1 August 2021 87310 53729 Charge for the period 14740 7682 At 31 July 2022 102050 61411 Net Book Values At 31 July 2022 634941 21928 At 31 July 2021 644445 28991 8. Debtors Grants receivable Prepayments 9. Creditors: Amounts falling due within one year Accruals Deposits |
Total £ 814475 5855 820330 141039 22422 163461 656869 673436 2022 2021 £ £ 0 0 1879 1763 1879 1763 2022 2021 £ 660 660 500 300 1160 960 |
|---|---|
10 Analysis of net assets between funds
| Fund balances at 31 July 2022 Tangible fixed assets Current assets Current liabilities |
2022 funds funds Total £ £ £ 4832 652037 656869 39530 8253 47783 (1160) 0 (1160) 43202 660290 703492 Unrestricted Restricted |
|---|---|
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Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation
Charity No. 1154919
Notes to the financial statements for the year ended 31 July 2022
| **11. ** | Details of material funds held | Details of material funds held | and movements during the current reporting | and movements during the current reporting | and movements during the current reporting | period |
|---|---|---|---|---|---|---|
| Fund | Fund | |||||
| balance | balance | |||||
| brought | carried | |||||
| forward | **Income ** | **Expenditure Transfers Transfers ** | forward | |||
| £ | £ | £ £ |
£ | £ | ||
| Village Hall Fund | 36286 | 26705 | (20462) | 673 | 43202 | |
| Playing Field Fund | 1736 | 2850 | (2554) | 2032 | ||
| Fete Committee Fund | 1373 | (772) | 3609 | 4210 | ||
| Headlands Project | 2390 | (379) | 2011 | |||
| Development fund | 675070 | (22360) (673) |
652037 | |||
| 715482 | 30928 | (46527) | 0 3609 |
703492 |
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Broadhempston Village Hall & Playing Fttld Trust Charitsble incorporated organisation ChErty No. 1154919 Independent ex•min¢r's report lo ¢ht lrnstees on the ngudited finnci•l $¢•tements •r Brodhempston Vlllge Hll & Plying Field T$t Chxrltxble Intorporated Org•DisatloTh I report to the charity truste¢s on my examina¢ion of the &counts of the CIO for the year ended 31 July 2022. RtSPOn51blllll¢s Thd bmsls tsf rtptsrt As the chariry trusiees of the CIO you are responsible for th¢ preparlon of the xcounts in accordance with the requirements of the Charili¢s Ad 2011 (-the Act"). I report in r¢sFK¢t of rny ¢x#minaiion of the CIO'S accounts carried oul wider s¢¢tion 145 of the Act. In ¢#rrying out my exarnination I have followed all applicable Direclions given by the Charity Commission under section 14515Xb) of the 2011 Aci. Independent exarnlne1 ¥l•¢em¢n¢ I have completed my exarnination. I confirn) no material ma¢¢ers hav¢ eome io my attention in connection with the eXamin10n 8ivin8 me cause to believ¢ th in any material respect.. (i) accountin8 records were not kep¢ in r¢sp¢¢t of ihe Trusi as required by se¢¢ion 130 of the Act- or (li) th¢ •¢¢ounts do ttoi xcord with those recoTd5' or (iii) ¢he a¢¢ounis do noi comply wilh ihe applicable Tequir¢m¢nts concernin8 the form und ¢ontent of accoun sei oui in the Chariiie5 {Accounls #nd Reports) ReBulations 2008 olhw than any requ1men¢ th th¢ I¢un(S 8ive a.true and fair view" T*hi¢h 1$ not A m&ller Considered as pan of on indeFnmdent examin0 I have no concerns and have ¢ome across no oih¢r matters in conneaion with the examin41ion io which attention shoul be drawn in this report in order to enable a proper understhnding of the ac¢ounis to be er FCA Inde deni Exarniner Rupp & Fraser 7 St Paul's Road Ne0 Abbot Devon TQ12 2HP Dated.
Broadhempston Village Hall & Playing Fttld Trust Charitsble incorporated organisation ChErty No. 1154919 Independent ex•min¢r's report lo ¢ht lrnstees on the ngudited finnci•l $¢•tements •r Brodhempston Vlllge Hll & Plying Field T$t Chxrltxble Intorporated Org•DisatloTh I report to the charity truste¢s on my examina¢ion of the &counts of the CIO for the year ended 31 July 2022. RtSPOn51blllll¢s Thd bmsls tsf rtptsrt As the chariry trusiees of the CIO you are responsible for th¢ preparlon of the xcounts in accordance with the requirements of the Charili¢s Ad 2011 (-the Act"). I report in r¢sFK¢t of rny ¢x#minaiion of the CIO'S accounts carried oul wider s¢¢tion 145 of the Act. In ¢#rrying out my exarnination I have followed all applicable Direclions given by the Charity Commission under section 14515Xb) of the 2011 Aci. Independent exarnlne1 ¥l•¢em¢n¢ I have completed my exarnination. I confirn) no material ma¢¢ers hav¢ eome io my attention in connection with the eXamin10n 8ivin8 me cause to believ¢ th in any material respect.. (i) accountin8 records were not kep¢ in r¢sp¢¢t of ihe Trusi as required by se¢¢ion 130 of the Act- or (li) th¢ •¢¢ounts do ttoi xcord with those recoTd5' or (iii) ¢he a¢¢ounis do noi comply wilh ihe applicable Tequir¢m¢nts concernin8 the form und ¢ontent of accoun sei oui in the Chariiie5 {Accounls #nd Reports) ReBulations 2008 olhw than any requ1men¢ th th¢ I¢un(S 8ive a.true and fair view" T*hi¢h 1$ not A m&ller Considered as pan of on indeFnmdent examin0 I have no concerns and have ¢ome across no oih¢r matters in conneaion with the examin41ion io which attention shoul be drawn in this report in order to enable a proper understhnding of the ac¢ounis to be er FCA Inde deni Exarniner Rupp & Fraser 7 St Paul's Road Ne0 Abbot Devon TQ12 2HP Dated.