## **Trustees’ Annual Report for the period** **From 1[st] AUG 2020 Period start date To 31[st] JULY 2021 Period end date** ## **Charity name: BROADHEMPSTON VILLAGE HALL & PLAYING FIELD TRUST CIO** ## **Charity registration number: 1154919** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1) The object of the charity is, in the interests
of social welfare, to improve the conditions
of life of the inhabitants of the area of benefit
without distinction of political, religious or
other opinions by the provision and
maintenance of:
(a) A village hall for use by the inhabitants,
including use for:
(i) Meetings, lectures and classes, and
(ii) Other forms of recreation and leisure-time
occupation; and
(b) A playing field with pavilion for use by the
inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The Trust provides a Village Hall facility for
the benefit of the local community. Users
include various organisations, all from within
the parish: the Parish Council, PCC and
church, the Archive Group, Badminton Club,
Youth Club, Baby and Toddler Group, Short
Mat Bowls Group and Table Tennis Club. In
addition, various fitness and crafts tutor-led
activities make regular use of the hall. These
include yoga, tai chi, pilates, zumba and
flower arranging. The hall is also used for
children’s and adults’ parties, functions and
fund-raising events.
Broadhempston Primary School is a
significant user throughout the year. As well
as using the sport hall for physical
education, they also use the hall and kitchen
facilities on a daily basis to provide hot
lunches.
The Trust also maintains the Headlands
playing field to provide facilities for football,
tennis and various community outdoor
recreational activities,includinga mini skate-| 1 |||board ramp and an annual Fete. The school
uses the field for regular PE sessions and for
inter-school sports festivals.
When planning activities for the year, the
Trustees have considered the Commission’s
guidance on public benefit and have tried to
the extent possible to encourage all
members of our community, young and old,
regardless of background, to make use of
the various organisations using the facilities
provided by the hall and playing field. Events
and public meetings are advertised by
posters displayed around the village and in
the village shop, the Village Hall website,
The Village Hall’s Facebook page, notices in
the local Parish News, and leaflets delivered
to households when deemed necessary. For
the current reporting year much of this has
been impossible due to Covid lockdowns.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The activities above demonstrate that the
Trustees have complied with their duty and
have had due regard to the Commission’s
guidance on public benefit where Covid-19
regulations permitted.| 2 **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other 3 ## **Achievements and Performance** > SORP reference The facilities managed by the Trust have been greatly affected by the Covid-19 pandemic during this reporting year. There were two periods of national lockdown, the first throughout much of November 2020, and the second lasting from the New Year until well into April 2021. During these periods all normal activities at the village hall ceased. Outside of these periods of lockdown, some of the regular activities were able to resume, but often with limitations forced by social distancing rules. For example, to enable the keep-fit groups to meet, the floor was divided up into 3mx3m squares to ensure participants maintained suitable separation. The badminton club followed the “social distancing rules” published by Badminton England. Yoga, pilates, and zumba classes did restart when permitted as well as the Baby and Toddler group, but other popular activities such as short-mat bowls and tabletennis did not take place during the period being reported. Most normal weekend activities such as children’s parties and wedding events could not take place this year. During the lockdown periods, the village hall has provided Broadhempston Primary School with extra classroom and activity space to meet social distancing requirements. The playing field has been well-maintained and has seen a significant growth in use since it was opened to dog-walkers and a skate-board ramp installed. During lockdown this outdoor space has been a valuable and much-visited place for residents to take their daily exercise. It has proven a popular area for residents to walk their dogs. Because of the Covid-19 restrictions there was no village Fete in the summer of 2021. 4 ||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Trustees have acted to maintain the
village hall to ensure the facilities offer
something for the widest audience.
The grounds of the new hall are now fully
landscaped and some of the care is
undertaken by a team of local volunteers.
To cope with the requirements of Covid-19,
new rules were issued for hirers, new hand-
gel dispensers were installed and extra
cleaning routines were introduced.
A project to improve the facilities at the
Headlands playing fields continues. This
year has seen improvements to the car park
and the installation of solar PV panels to
help tackle the climate emergency. Looking
ahead there are plans to create a series of
off-road bike jumps and a sub-committee is
looking at options to refurbish the tennis
court.| |---|---|---|---| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|Pre-covid activity levels for the new hall
exceeded both the sports and fitness
attendance targets agreed with Sport
England and also the 3- year Business Plan
targets agreed with The National Lottery.
Both grant giving bodies have expressed
satisfaction that intended outcomes have
been met and no longer wish to monitor the
project.
The current year has seen much reduced
usage because of the pandemic and in
particular the months of enforced lockdown.| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| 5 ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Our financial position remains healthy, with a
surplus at the end of the accounting period –
refer to Statement of Financial Activities
(attached).| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Our aim is to maintain reserves of £30,000
towards the cost of future repairs and
renewals of this new building and its
equipment. A minimum reserves threshold of
£10,000 may not be breached without
agreement of all trustees.| |Amount of reserves held|Para 1.22|After allowing for the value of the property
and equipment included in total funds, the
Trust has working reserves of £42046.
The reserves were boosted by the receipt of
Business Support Grants totalling £17431
offered by the Government to businesses
forced to close by the pandemic. These
grants will help to cover the running
expenses of the Village Hall and Playing
Field during the coming year or two when we
expect income from hirers to be lower than
in pre-covid years.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| 6 ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association,CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointed by a resolution passed at a
properly convened meeting of the charity
Trustees.
The Trustees have documented the process
to be followed in the selection and
appointment of new Trustees| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| 7 ## **Reference and Administrative details** |Charity name|BROADHEMPSTON VILLAGE HALL & PLAYING FIELD
TRUST CIO| |---|---| |Other name the charity uses|| |Registered charitynumber|1154919| |Charity’s principal address|David Howard – Treasurer
Broadhempston Village Hall & Playing Field Trust CIO
Knowle
Broadhempston
Devon, TQ9 6DA| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or**
**body) entitled to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||Peter Sheridan|Chair||BVH&PFT CIO| ||David Howard|Treasurer||BVH&PFT CIO| ||Joe Wegrzyn|Facilities Manager||BVH&PFT CIO| ||David Heath|||BVH&PFT CIO| ||Roger Acton|||BVH&PFT CIO
BVH&PFT CIO| ||Jane Collings||Resigned 03.11.2020|| ||Kate Eagle||Resigned 03.11.2020|BVH&PFT CIO| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** 8 ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** 9 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Peter Robert Sheridan David William Howard **Position (eg Secretary,** Chair Treasurer **Chair, etc) Date** 5 April 2022 10 Charity No. 1154919 ## **Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation** ## **Statement of financial activities for the year ended 31 July 2021** |**Notes**
**Incoming resources**
2
Income from
Donations and legacies
Charitable activities
Other trading activities
Investments
**_Total incoming resources_**
**Resources expended**
3
Expenditure on:
Raising funds
Charitable activities
Other
**_Total resources expended_**
**Net income for the year**
Funds transferred to pay loans
**Net movement in funds**
**_Reconciliation of funds_**
Total; funds brought forward
**_Total funds carried forward_**|**funds**
**funds**
**Total**
**2020**
£
£
£
£
17451
1400
18851
14009
8603
1624
10227
14224
3546
0
3546
3496
4
0
4
11
29604
3024
32628
31740
0
0
0
0
20500
24822
45322
49202
0
0
20500
24822
45322
49202
9104
(21798) (12694)
(17462)
0
0
9104
(21798) (12694)
(17462)
27855
700321
728176
745638
36959
678523
715482
728176
**Unrestricted**
**Restricted**| |---|---| 1 Broadh¢mpston Hall & PlaylDg Fleld Tn￿¢ Charltable Incorporated organi52tion CkntyNts. 1154919 Balance Sbeet as at 31 July 2021 2021 2020 Notej Flxed Tangible assets 673436 696882 Curremt *Mets D¢btors Cash at bank and in band 1763 41243 1728 30276 32004 Credtton: Amounts falllnz due wlthlo one year Net eurrent A•ts 710 42046 31294 N¢t I•￿ts 715482 728176 Fund• of the ChArlty i• Re#tri¢ted tlmds UnTC6triG(ed fvDd8 678523 36959 715482 71XD21 27855 728176 .. and signed its bch&lf by )iJ Ik. A Mr D Howard Mr P Sh¢ridan **Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation** Charity No. 1154919 ## **Notes to the financial statements for the year ended 31 July 2021** ## 1. **Accounting policies** The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the period. - 1.1 **Basis of accounting** The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice "Accounting and Reporting by Charities" applicable to charities preparing their accounts in accordance with the Financial Reporting Standard (FRS102) applicable in the UK and the Republic of Ireland and published on 16th July 2014. - 1.2 **Recognition of income** All income is included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: Voluntary income is received by way of grants, donations and gifts and is included in the statement of financial activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant. Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included. Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable. Income from investments is included in the year in which it is receivable. ## 1.3 **Expenditure and liabilities** Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Liabilities are recognised where it is more than likely that there is a legal or constructive obligation committing the charity to pay out resiurces and the amount of the obligation can be measured with reasonable certainty. Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. - 1.4 **Tangible fixed assets** Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows: Leasehold property - 2% straight line Fixtures, fittings and equipment - 10% and 20% straight line 3 Charity No. 1154919 ## **Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation** **Notes to the financial statements for the year ended 31 July 2021 Note 2 Analysis of income Donations and legacies** |Donations
Tax reclaimed from HMRC
Grants receivable
**Charitable activities**
Playing field and tennis courts
Village hall hire
Other
**Other trading activities**
Fund raising events
Feed in tariff
**Other**
Bank interest received
**TOTAL INCOME**|**2021**
**2020**
**funds**
**funds**
**Total**
**Total**
**£**
**£**
**£**
**£**
20
20
780
0
0
17431
1400
18831
13229
17451
1400
18851
14009
**-**
1624
1624
1182
8603
**-**
8603
13042
-
**-**
0
0
8603
1624
10227
14224
-
-
0
0
3546
-
3546
3496
3546
0
3546
3496
4
0
4
11
29604
3024
32628
31740
**Unrestricted**
**Restricted**| |---|---| 4 **Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation** Charity No. 1154919 **Notes to the financial statements for the year ended 31 July 2021** |**Note 3**
**Analysis of expenditure**
**Expenditure on raising funds**
Stageing fundraising events
**Expenditure on charitable activities**
**Village hall running costs**
- Rates and water
- Insurance
- Accountancy
- Light and heat
- Repairs
- Cleaning
- Depreciation
**Playing field running costs**
- Water
- Light and heat
- Cleaning
- Car park, dog bins and tree removal
- Pavilion repairs and refurbishment
- Grass cutting and maintenance
**Support costs**
Postage and stationery
Telephone and broadband
Subscriptions
Booking administration
Loan interest|**2021**
**2020**
**funds**
**funds**
**Total**
**Total**
**£**
**£**
**£**
0
0
0
0
0
0
0
0
355
-
355
437
2321
-
2321
2574
360
-
360
360
2205
-
2205
2006
7250
-
7250
7537
3736
-
3736
3169
1185
22261
23446
24056
-
68
68
150
-
132
132
219
-
101
101
-
-
1493
1493
864
-
167
167
3327
-
600
600
600
149
-
149
93
305
-
305
315
406
-
406
459
2228
-
2228
2880
-
0
156
20500
24822
45322
49202
**Unrestricted**
**Restricted**| |---|---| ## **4. Funds transferred from Village Hall Trust** On the creation of the Charitable Incorporated Organistaion funds were transferred from the existing Village Hall Trust. ## **5. Trustee expenses** During the period three trustees were reimbursed expenses of £1118 (2020 £1,650) relating to the general running expenses of the charity. ## **6. Staff costs** The trust has no employees. The running of the trust and Village Hall and Playing Fields is undertaken by the trustees and volunteers for no remuneration. 5 Charity No. 1154919 ## **Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation** **Notes to the financial statements for the year ended 31 July 2021** ## **7. Tangible fixed assets** |**Fixtures,**
**Leasehold fittings &**
**property**
**equipment**
£
£
**Cost**
At 1 August 2020
731755
82720
Additions
0
0
At 31 July 2021
731755
82720
**Depreciation**
At 1 August 2020
72675
44918
Charge for the period
14635
8811
At 31 July 2021
87310
53729
**Net Book Values**
At 31 July 2021
644445
28991
At 31 July 2020
659080
37802
**8. Debtors**
Grants receivable
Prepayments
**9. Creditors: Amounts falling due within one year**
Accruals
Deposits|**Total**
£
814475
0
814475
117593
23446
141039
673436
696882
**2021**
**2020**
£
£
0
0
1763
1728
1763
1728
**2021**
**2020**
£
660
710
300
0
960
710| |---|---| ## **10 Analysis of net assets between funds** |Fund balances at 31 July 2021
Tangible fixed assets
Current assets
Current liabilities|**2021**
**funds**
**funds**
**Total**
**£**
**£**
**£**
500
672936
673436
37419
5587
43006
(960)
0
(960)
36959
678523
715482
**Unrestricted**
**Restricted**| |---|---| 6 Charity No. 1154919 ## **Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation** **Notes to the financial statements for the period ended 31 July 2021** |**11. **|**Details of material**|**funds held**|**and movements during the current reporting**|**and movements during the current reporting**|**period**| |---|---|---|---|---|---| |||**Fund**|||**Fund**| |||**balance**|||**balance**| |||**brought**|||**carried**| |||**forward**|**Income **|**Expenditure Transfers Transfers **|**forward**| |||**£**|||**£**| ||Village Hall Fund|27182|29604|(20500)|36286| ||Playing Field Fund|673|3024|(1961)|1736| ||Headlands Project|2990||(600)|2390| ||Development fund|697331||(22261)|675070| |||728176|32628|(45322)
0
0|715482| 7 BroadhempstDn Vlllige Hall & Playkng Meld Tn￿t CharltAble Incorporated ownisatlon rityNo. 1154919 IDdependeut ei•mlner'i r￿￿rt to the tThthes th¢ yn*udlted Jt•tements of Broadhemwom Vluage HAII & Pknylng Trleld Tru•t Ch•rl¢•ble Ip¢orpwAted Orp￿tIOn I veport to the charity trustees on my ex4miDatson of the ac¢ounts of CIO for the y¢ar ended 31 July 2021. Responilbllldu and buls ofreport As the charity of the CIO yw are rel￿nsible fly the pryaTation of the iti corth¢c with th¢ requir¢nMts of the ChAritie8 Act 2011 (Ihe Acr). V T¢PKJrt in r¢spccl of Tny cxamination of the CIO'S acxounts carried out under section 145 of the ACL In cwrying out my examinatioD I have followed All applicable Directions given by the Chartty C(M￿ni￿100 under se¢tioM 145(5Xb) of th¢ 2011 A¢L Illd¢pMd¢nt ¢i*mlner'i rt*temeD¢ I have completed my exarnination. I confirnj thlt no Materi￿ maff¢r8 hav¢ ¢om¢ to nry att¢n¢ion in CODngction with the examin￿00 gi*ing me to b¢li¢ve itt materiai rwt: (i) a¢¢ouAtio8 re¢ordq wcr¢ r#X kep¢ in resp￿1 of the Tn￿1 as Tcquirtd by ￿£tion 130 of th¢ Arl or (li) the a¢￿Un￿ do not wxord with thoBe records. or (iii) the do M)t comply with the applicable lo4uire￿￿Dts collcatiiti8 the forni And ¢L)nt￿l of accounts set out in the ek￿lI1e8 (Acc￿V￿￿ and Repytsl ReBul4tioM 2￿8 other than gny requirenMt the accouDtS give a Iru¢ IY¥J fair virf ￿1¢￿ 1$ nol • m•tt¢r Mttention should be drnwn in thi• r4￿ in order to eDthle a Undern￿08 of the a¢¢ounts w b¢ er FCA D*ted li Rupp & Ft& 7 S¢ Paul'B Road Nevrton Abbot Devon TQ12 2HP BroadhempstDn Vlllige Hall & Playkng Meld Tn￿t CharltAble Incorporated ownisatlon rityNo. 1154919 IDdependeut ei•mlner'i r￿￿rt to the tThthes th¢ yn*udlted Jt•tements of Broadhemwom Vluage HAII & Pknylng Trleld Tru•t Ch•rl¢•ble Ip¢orpwAted Orp￿tIOn I veport to the charity trustees on my ex4miDatson of the ac¢ounts of CIO for the y¢ar ended 31 July 2021. Responilbllldu and buls ofreport As the charity of the CIO yw are rel￿nsible fly the pryaTation of the iti corth¢c with th¢ requir¢nMts of the ChAritie8 Act 2011 (Ihe Acr). V T¢PKJrt in r¢spccl of Tny cxamination of the CIO'S acxounts carried out under section 145 of the ACL In cwrying out my examinatioD I have followed All applicable Directions given by the Chartty C(M￿ni￿100 under se¢tioM 145(5Xb) of th¢ 2011 A¢L Illd¢pMd¢nt ¢i*mlner'i rt*temeD¢ I have completed my exarnination. I confirnj thlt no Materi￿ maff¢r8 hav¢ ¢om¢ to nry att¢n¢ion in CODngction with the examin￿00 gi*ing me to b¢li¢ve itt materiai rwt: (i) a¢¢ouAtio8 re¢ordq wcr¢ r#X kep¢ in resp￿1 of the Tn￿1 as Tcquirtd by ￿£tion 130 of th¢ Arl or (li) the a¢￿Un￿ do not wxord with thoBe records. or (iii) the do M)t comply with the applicable lo4uire￿￿Dts collcatiiti8 the forni And ¢L)nt￿l of accounts set out in the ek￿lI1e8 (Acc￿V￿￿ and Repytsl ReBul4tioM 2￿8 other than gny requirenMt the accouDtS give a Iru¢ IY¥J fair virf ￿1¢￿ 1$ nol • m•tt¢r Mttention should be drnwn in thi• r4￿ in order to eDthle a Undern￿08 of the a¢¢ounts w b¢ er FCA D*ted li Rupp & Ft& 7 S¢ Paul'B Road Nevrton Abbot Devon TQ12 2HP