Trustees’ Annual Report for the period
From 1[st] AUG 2019 Period start date To 31[st] JULY 2020 Period end date
Charity name: BROADHEMPSTON VILLAGE HALL & PLAYING FIELD TRUST CIO
Charity registration number: 1154919
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | 1) The object of the charity is, in the interests of social welfare, to improve the conditions of life of the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of: (a) A village hall for use by the inhabitants, including use for: (i) Meetings, lectures and classes, and (ii) Other forms of recreation and leisure-time occupation; and (b) A playing field with pavilion for use by the inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
From July until February, the Village Hall operated as in previous years, providing a facility for the benefit of the local community. Since the start of the Covid-19 pandemic many of the regular activities have been greatly curtailed or suspended. Prior to Covid-19, the regular Hall users included various organisations from within the parish: the Parish Council, PCC and church, the Archive Group, Badminton Club, Youth Club, Baby and Toddler Group, Short Mat Bowls Group and Table Tennis Club. In addition, various fitness and crafts tutor-led activities made regular use of the hall. These included yoga, tai chi, pilates, zumba classes and flower arranging. Some of these managed to continue in a cut-down format after the March-June lockdown, using the large space of the main sports hall to meet the social distancing rules. In normal circumstances the village hall is frequently hired for children’s and adults’ parties, functions and fund-raising events. It is the location of the Annual Produce Show |
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| and Christmas Bazaar. All of these activities have ceased since the start of the lockdown in March 2020. Broadhempston Primary School has been a significant user throughout the year. As well as using the sport hall for physical education, they also use the hall and kitchen facilities on a daily basis to provide hot lunches. During the lockdown periods, the village hall has provided the school with extra classroom and activity space to meet social distancing requirements. The Trust has maintained the playing field to provide facilities for football, tennis and various community outdoor recreational activities, including a mini skate-board ramp. The school also uses the field regularly for matches and practices. During lockdown this outdoor space has been a valuable and much-visited place for residents to take their daily exercise. Because of the Covid-19 restrictions there was no village Fete in the summer of 2020. When planning activities for the year, the Trustees have considered the Commission’s guidance on public benefit and have tried to the extent possible to encourage all members of our community, young and old, regardless of background, to make use of the various organisations using the facilities provided by the hall and playing field. Events and public meetings are advertised by posters displayed around the village and in the village shop, the Village Hall website, The Village Hall’s Facebook page, notices in the local Parish News, and leaflets delivered to households when deemed necessary. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The activities above demonstrate that the Trustees have complied with their duty and have had due regard to the Commission’s guidance on public benefit. |
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Additional information (optional) You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
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Achievements and Performance
| SORP reference | The Trust performed well in the first nine months of the last year, although the facilities had to close by law for much of the time after the start of the pandemic. The village hall provides spacious, attractive, clean and modern multi-purpose facilities to the local community at affordable prices, offering discounted prices to local residents and clubs. The playing field is well- maintained and has seen a significant growth in use since it was opened to dog- walkers and a skate-board ramp installed. This outdoor place has been particularly valuable during lockdown when people were unable to travel from home without good reason. |
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|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Trustees have acted to maintain the new village hall to ensure the facilities offer something for the widest audience. The grounds of the new hall are now fully landscaped and some of the care is undertaken by a team of local volunteers. To cope with the new requirements of Covid- 19, new rules were issued for hirers, new hand-gel dispensers were installed and extra cleaning routines were introduced. A project to improve the facilities at the Headlands playing fields continues. There has been some refurbishment work on the pavilion, there are plans to create a series of off-road bike jumps and a sub-committee is looking into the conversion of the tennis court to a Multi-Use Games Area, which should enable that court to offer something to a wider group of people. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against 1. Activity levels for the new hall have objectives set exceeded both the sports and fitness Para 1.41 attendance targets agreed with Sport England and also the 3- year Business Plan targets agreed with The National Lottery. Both grant giving bodies have expressed satisfaction that intended outcomes have been met and no longer wish to monitor the project. Performance of fundraising activities against objectives Para 1.41 set
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| Investment performance against objectives |
Para 1.41 | |
| Other |
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Our financial position remains healthy, with a surplus at the end of the accounting period – refer to Statement of Financial Activities (attached) |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our aim is to build up and maintain reserves of £30,000 towards the cost of future repairs and renewals of this new building and its equipment. A minimum reserves threshold of £10,000 may not be breached without agreement of all trustees. |
| Amount of reserves held | Para 1.22 | After allowing for the value of the property and equipment included in total funds, the Trust has working reserves of £31294. The reserves were boosted by the receipt of a £10,000 Business Support Grant offered by the Government to businesses forced to close by the pandemic. This sum will help to cover the running expenses of the Village Hall and Playing Field while we receive little or no income during the coming year. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
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Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed,royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association,CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by a resolution passed at a properly convened meeting of the charity Trustees. The Trustees have documented the process to be followed in the selection and appointment of new Trustees |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
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Reference and Administrative details
| Charity name | BROADHEMPSTON VILLAGE HALL & PLAYING FIELD TRUST CIO |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 1154919 |
| Charity’s principal address | David Howard – Treasurer Broadhempston Village Hall & Playing Field Trust CIO Knowle Broadhempston Devon, TQ9 6DA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole year | Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Peter Sheridan | Chair | BVH&PFT CIO | ||
| David Howard | Treasurer | BVH&PFT CIO | ||
| Joe Wegrzyn | Facilities Manager | BVH&PFT CIO | ||
| David Heath | BVH&PFT CIO | |||
| Roger Acton | BVH&PFT CIO BVH&PFT CIO |
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| Jane Collings | ||||
| Kate Eagle | BVH&PFT CIO | |||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
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| Name of chief executive or names of senior staff members (Optional information) |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Peter Robert Sheridan | David William Howard | |
Chair |
Treasurer | |
26 Feb 2021 |
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26 Feb 2021 |
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Charity No. 1154919
Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation
Statement of financial activities for the year ended 31 July 2020
| Notes Incoming resources 2 Income from Donations and legacies Charitable activities Other trading activities Investments Total incoming resources Resources expended 3 Expenditure on: Raising funds Charitable activities Other Total resources expended Net income for the year Funds transferred to pay loans Net movement in funds Reconciliation of funds Total; funds brought forward Total funds carried forward |
funds funds Total 2019 £ £ £ £ 12183 1826 14009 19068 14224 0 14224 16739 3496 0 3496 3644 11 0 11 11 29914 1826 31740 39462 0 0 0 0 23301 25901 49202 47353 0 0 23301 25901 49202 47353 6613 (24075) (17462) (7891) (1810) 1810 0 0 4803 (22265) (17462) (7891) 23052 722586 745638 753529 27855 700321 728176 745638 Unrestricted Restricted |
|---|---|
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Charity No. 1154919
Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation
Balance Sheet as at 31 July 2020
| Notes Fixed assets Tangible assets 7 Current assets Debtors 8 Cash at bank and in hand Creditors: amounts falling due within one year 9 Net current assets Net assets Funds of the Charity 10 Restricted funds Unrestricted funds |
£ £ £ £ 696882 720938 1728 2186 30276 28193 32004 30379 710 5679 31294 24700 728176 745638 700321 722586 27855 23052 728176 745638 2020 2019 |
|---|---|
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The financial statements were approved by the trustees on February 2021 and signed on its behalf by
…………………………… Mr D Howard
………………………… Mr P Sheridan
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Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation
Charity No. 1154919
Notes to the financial statements for the year ended 31 July 2020
1. Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the period.
1.1 Basis of accounting
The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice "Accounting and Reporting by Charities" applicable to charities preparing their accounts in accordance with the Financial Reporting Standard (FRS102) applicable in the UK and the Republic of Ireland and published on 16th July 2014.
1.2 Recognition of income
All income is included in the statement of financial activities when the charity is
entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifts and is included in the statement of financial activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.
Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.
Income from investments is included in the year in which it is receivable.
1.3 Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Liabilities are recognised where it is more than likely that there is a legal or constructive obligation committing the charity to pay out resiurces and the amount of the obligation can be measured with reasonable certainty.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
1.4 Tangible fixed assets
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows: Leasehold property - 2% straight line Fixtures, fittings and equipment - 10% and 20% straight line
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Charity No. 1154919
Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation
Notes to the financial statements for the year ended 31 July 2020 Note 2 Analysis of income Donations and legacies
| Donations Tax reclaimed from HMRC Grants receivable Charitable activities Playing field and tennis courts Village hall hire Other Other trading activities Fund raising events Feed in tariff Other Bank interest received TOTAL INCOME |
2020 2019 funds funds Total Total £ £ £ £ 433 347 780 3610 - - 0 0 11750 1479 13229 15458 12183 1826 14009 19068 1182 - 1182 1524 13042 - 13042 15195 - - 0 20 14224 0 14224 16739 - - 0 403 3496 - 3496 3241 3496 0 3496 3644 11 0 11 11 29914 1826 31740 39462 Unrestricted Restricted |
|---|---|
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Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation
Charity No. 1154919
Notes to the financial statements
for the year ended 31 July 2020
| Note 3 Analysis of expenditure Expenditure on raising funds Stageing fundraising events Expenditure on charitable activities Village hall running costs - Rates and water - Insurance - Legal fees - Accountancy - Light and heat - Repairs - Cleaning - Depreciation Playing field running costs - Water - Light and heat - Car parking and replacement gates - Pavilion refurbishment - Grass cutting and maintenance Support costs Postage and stationery Telephone and broadband Subscriptions Booking administration Loan interest |
2020 2019 funds funds Total Total £ £ £ 0 0 0 0 0 0 0 0 437 - 437 320 2574 - 2574 2453 0 0 360 - 360 300 2006 - 2006 1758 7537 - 7537 2921 3169 - 3169 3409 1638 22418 24056 24057 150 - 150 166 219 - 219 262 864 - 864 6180 - 3327 3327 0 600 - 600 1178 93 - 93 124 315 - 315 242 459 - 459 526 2880 - 2880 3135 - 156 156 322 23301 25901 49202 47353 Unrestricted Restricted |
|---|---|
4. Funds transferred from Village Hall Trust
On the creation of the Charitable Incorporated Organistaion funds were transferred from the existing Village Hall Trust.
5. Trustee expenses
During the period two trustees were reimbursed expenses of £1650 (2019 £265) relating to the general running expenses of the charity.
6. Staff costs
The trust has no employees. The running of the trust and Village Hall and Playing Fields is undertaken by the trustees and volunteers for no remuneration.
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Charity No. 1154919
Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation
Notes to the financial statements for the year ended 31 July 2020
7. Tangible fixed assets
| Fixtures, Leasehold fittings & property equipment £ £ Cost At 1 August 2019 731755 82720 Additions 0 0 At 31 July 2020 731755 82720 Depreciation At 1 August 2019 58040 35497 Charge for the period 14635 9421 At 31 July 2020 72675 44918 Net Book Values At 31 July 2020 659080 37802 At 31 July 2019 673715 47223 Debtors Grants receivable Prepayments Creditors: Amounts falling due within one year Accruals Loans |
Total £ 814475 0 814475 93537 24056 117593 696882 720938 2020 2019 £ £ 0 0 1728 2186 1728 2186 2020 2019 £ 710 1220 0 4459 710 5679 |
|---|---|
8. Debtors
9. Creditors: Amounts falling due within one year
10 Analysis of net assets between funds
| Fund balances at 31 July 2020 Tangible fixed assets Current assets Current liabilities |
2020 funds funds Total £ £ £ 1684 695198 696882 26881 5123 32004 (710) 0 (710) 27855 700321 728176 Unrestricted Restricted |
|---|---|
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Charity No. 1154919
Broadhempston Village Hall & Playing Field Trust Charitable incorporated organisation
Notes to the financial statements for the period ended 31 July 2020
| **11. ** | Details of material | funds held | and movements during the current reporting | and movements during the current reporting | and movements during the current reporting | and movements during the current reporting | period |
|---|---|---|---|---|---|---|---|
| Fund | Fund | ||||||
| balance | balance | ||||||
| brought | carried | ||||||
| forward | **Income ** | **Expenditure Transfers Transfers ** | forward | ||||
| £ | £ | ||||||
| Village Hall Fund | 25227 | 27732 | (21469) | (1810) | (2498) | 27182 | |
| Playing Field Fund | 324 | 2182 | (1833) | 673 | |||
| Headlands Project | 6316 | (3326) | 2990 | ||||
| Development fund | 713771 | 1826 | (22574) | 1810 | 2498 | 697331 | |
| 745638 | 31740 | (49202) | 0 | 0 | 728176 |
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Broadbempston Vlllage Hall & Playing Fleld Trust Charltable incorporated org&nl8atlon cltyN0. 1154919 IDd¢pendeDt eXer,8 report to the trn8tees on the UDxudlted fittlnelal JtAtsmeDts or BroadhempstoD Vlllage Hall & Playlng Field Trust Charltabl¢ Incorporated Orgnl8AtIoo I report to the charity tsustees on my examitmtioll of the ac¢ounts of th¢ CIO for the year ended 31 July 2020. Respon$lbllltitt and bA$lJ of report As the chlty tnL4tees of th¢ CIO you are responsible for the preparation of the ac¢outtts in accordCe with th¢ requiremts of the Charities Act 2011 {'Ibe A¢t"). I report in resped of my examytiation of the CIO'S aollts caTri¢d out under section 145 of the Act. IrL caTryiti8 Out my exlmination I h&ve followed all applicabk Directions given by th¢ CIMTity Commissioll ndw sectioa 145(5)(b) of the 2011 Act. Independent ¢umlD¢r'$ $ttement I have completed my ¢xatnitMtiorA. I confiTm that no m8t¢rial matters have com¢ to my g4ttentiOn ill connection with th¢ examit)ation giving me ¢ause to believe that material respect: (i) accouuting recoTds w¢re Dot kept in resp¢¢t of the TN8t as required by section 130 of th¢ Act. or {ll) th¢ accounts do ]kot accoTd with those r¢¢ords" or (iii) tbe accounts do not cotDply with th¢ applicabl¢ requirements concerning the forni and content of aecounts s¢t out in the Cljarities (A¢counts alld Reports) Re8ulations 2008 ther tball aDy requirement that the accounts give a"tNe and fair view" which is rlot a matter CODsid¢red as part of ind¢p¢nllLdent examination I have no con¢¢rns and bave cotne across no other matters in connection with the examination to which attention should be drawrA in this report in order to enable & proper UnderStding of the aecounts to b¢ ser FCA tnd deDt Exwiner Rupp & Fer 7 St Paul's Road N¢wton Abbot Devon TQ12 2HP Dated. ¢2/
BroAdbempston Vlllage HAll & Playing Fleld Trnst Chrdrltable incorporated organtsatlon CbwityNo. 1154919 IDdependeDt exnthi¢r'¥ report t• the trwteu on the llnxudlted fmnttsl YtAtsttDts of BroadhempstOD Vlllage & Pl•yitig Field Trnst Chxrttbl¢ Ineoryor•led Ory¥ntstloD I report to the chArity tnJstee5 ott tny exami0 of the accounts of the CIO for th¢ )tar end¢d 31 July 2020. RUponbIutu •tsd of report As the cbarity trustres of the CIO are YespoDsibl¢ for the pr¢paTation of the accouttts in accordats¢¢ with th¢ requirewts of the CbaritiU Act 2011 fthe Acf). I report in resp¢ct of my ¢xaMition of th¢ CIOS I¢0ts calri out under 3¢¢ti¢m 145 of the Act. In corryiti8 Out my exnIati0D I have followed a]1 applicable Dire¢tiOn8 given by the Charity colnmi7oll Ider J¢¢tion 145(5)(b) of th¢ 2011 A¢L Indeptndellt ex4mlDer'i 8t•t¢Dwit I have ¢omplei¢d my examination. I confirm that DO nterIal n)atters have ¢LDe to Jny attention iu coDtt¢¢tion with the ¢x8mination giving tne c8u8e to believe that in any njaterial r¢spect: (i) Accounting records were not kepl in r¢spect of th¢ Tn1 •s by section 130 ofthe kn: or (li) the accowity do Dot with those records. or (iii) the ¢oUnts do not comply with the 8ppli¢able requirements wn¢¢rnin8 the form and content of accounts $e( out in the Cbariti¢S (Accounts Repoits) Re8ul8tion$ 2008 oth¢r than Any requirenmt that the aVullts give A"true aDd fair view" which 18 noi a rnwt onsidered as port of an ind¢pennthnt examItil> I have no ¢oncerns and b*ve come &eros8 no other tnatt¢T5 iti corC¢tion with the ex1rnitton to which attention should be drawn in this r¢port in ordw to enabl¢ * proper understhnding of the accounts to be h¢ er FCA tnd dent Examiner Rupp & Fr&qer 7 St P4ul's Road N¢wton Abbot Devon TQ12 2HP