Blackhorse Road Baptist Church
Report and Accounts Year ended 31 December 2020
1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk
BLACKHORSE ROAD BAPTIST CHURCH
LEGAL AND ADMINISTRATIVE DETAILS
FOR THE YEAR ENDED 31 DECEMBER 2020
ADDRESS FOR CORRESPONDENCE 65 Blackhorse Road Walthamstow E17 7AS GOVERNING DOCUMENT Declaration of Trust dated October 2013 CHARITY REGISTRATION NUMBER 1154906 TRUSTEES RESPONSIBLE FOR Malcolm Patten (Senior Pastor) MANAGING THE CHARITY Naaman Murphy (Assistant Pastor) Christine South (Treasurer) Veronica Neblett (Church Administrator) David Arkell (resigned July 2020, appointed June 2021) Timothy Barker (resigned July 2020, appointed June 2021) Andrew Brown Philip Clarke (resigned June 2021) Veronica Hanson-Allen Theo Leany (resigned June 2021) Jackie Mouhon (appointed June 2021) Salome Wyatt (appointed June 2021) CUSTODIAN TRUSTEES London Baptist Property Board Ltd. BANKERS Barclays Bank plc INDEPENDENT EXAMINER Jaimée Young Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
INDEX
Page 1 Legal and Administrative Details Pages 2-3 Trustees' Report Page 4 Independent Examiner's Report Page 5 Receipts and Payments Account Page 6 Statement of Assets & Liabilities Pages 7-10 Notes to the Accounts
Page 1
BLACKHORSE ROAD BAPTIST CHURCH
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 DECEMBER 2020
The Trustees have pleasure in submitting the Report and Accounts for the year ended 31 December 2020.
Aims and Purposes
The Trustees of Blackhorse Road Baptist Church, with the support of the Covenant Members’ Meeting, have responsibility to ensure that the church fulfils its objectives and also oversee the activities of the church. In particular they seek to ensure that the church’s legal responsibilities with regard to Safeguarding, Health and Safety, and Public Liability are fulfilled. They also seek to steer the church to ensure it continues to develop and grow and serve both its members and the local community well.�
In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission.
Summary of the charity's main activities and achievements
2020 was significantly impacted by the covid-19 pandemic. This affected every aspect of church life:
Sunday Services: these moved online along with discipleship groups and young people’s activities. When there was opportunity to meet in person the Trustees formulated a risk assessment and, with major changes to our layout and sanitation and recording measures in place, some were able to meet in the building when regulations permitted. We provided the opportunity for learning and fellowship through a variety of means to maintain the life of the church community: emails, letters, telephone service, social media, website and video conferencing. We were able to switch a course online for those exploring Christianity which proved successful.
Pastoral care: our Pastoral Care Team were able to connect with almost all of our members to check on their well being and offer support. We recognised the need to help bring reassurance and hope to our members and those in our local community to help them through the pandemic.
Homeless: We took part (one night a week) in the Waltham Forest night shelter from January to March, and provided shelter for the homeless for a time when the first lockdown came. We provided volunteers to help cook and provide overnight assistance when it restarted in November. We also continued to provide support to asylum seekers and refugees.
Buildings and assets: we continued to monitor the security of the building during lockdowns and maintain regular checks to ensure there were no issues developing. Employees worked from home and Trustees met using digital means. We were thankful that the donations to the church from members continued unabated which enabled the church to continue its work without too much disruption. We were also able to continue to support our mission partners without interruption.
Hall Rental: hall users had to cease meeting which left us with a significant shortfall in income however utility costs were lower because of reduced usage. One group that was able to operate, as they provided day care for young children during the school holiday periods, helped to mitigate this.
Page 2
Financial review
During the year income decreased by £4,000, to £110,900, and expenditure decreased by £32,900 to £95,800. As a result the cash held by the charity increased by £15,200, to £100,000, of which all is unrestricted and can be used for any charitable purpose.
Our most significant outgoings are the Ministers’ stipends and building maintenance and we have plans for improvements which will require significant funding over the next few years. The covid-19 pandemic has significantly impacted on these plans but we expect to be able to regain the momentum in this respect in the coming year.
Reserves policy
The trustees have determined that the charity should aim to hold unrestricted, non-designated cash of at least £25,000 (which equates to about 3 months' of unrestricted expenditure) so that the charity could continue to operate should income and / or expenditure vary adversely. At the year end, the charity held unrestricted cash of £100,000 (£32,600 non-designated) and the charity is complying with its reserves policy. The Trustees regularly review income and spending to ensure that donations and assets are used to meet our objectives.
Structure, Governance and Management
The charity, which is a church, is governed by a trust deed and is constituted as a trust.
Responsibility for setting policy and for making operating decisions rest with the trustees who meet regularly to monitor the activities of the charity. New trustees are appointed by a majority vote at the Annual General Meeting, with recommendations submitted to the elders prior to the AGM.
The Trustees provide the overall governance of the church and met together monthly after the lockdowns began. This enabled us to monitor the changes in restrictions and regulations and guide, support and lead the congregation appropriately. Due to the pandemic we postponed elections to 2021 and so there were no changes to the team.
A training day offering Baptist Union Safeguarding level 3 was provided for Trustees and those with leadership responsibilities with young people and vulnerable people in our church.
Responsibilities of trustees
Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.
We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.
We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.
Approval
This report was approved by the trustees and signed on their behalf by:
Revd Malcolm Patten Chair, Trustees
Date: 27 October 2021
Page 3
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF
BLACKHORSE ROAD BAPTIST CHURCH
I report to the trustees on my examination of the accounts of Blackhorse Road Baptist Church ('the charity') for the year ended 31 December 2020 on pages 5 to 10 following.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in accordance with section 130 of the 2011 Act; or
- the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Jaimée Young
Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
Date: 27 October 2021
Page 4
BLACKHORSE ROAD BAPTIST CHURCH
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2020
| Unrestricted | Funds | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| General | Designated | Restricted | Total | Total | |||||
| Funds | Funds | Funds | 2020 | 2019 | |||||
| Notes | £ | £ | £ | £ | £ | ||||
| Income receipts | |||||||||
| Donations and grants | 82,363 | 50 | 278 | 82,691 | 82,710 | ||||
| Gift aid receipts | 21,963 | - | - | 21,963 | 19,887 | ||||
| Income from charitable activities | 647 | - | 593 | 1,240 | 2,810 | ||||
| Income from letting of facilities | 4,732 | - | - | 4,732 | 9,180 | ||||
| Income from courses and events | - | 160 | - | 160 | - | ||||
| Other | 136 | - | - | 136 | 313 | ||||
| Total receipts | 109,841 | 210 | 871 | 110,922 | 114,899 | ||||
| Payments | |||||||||
| Payments in relation to activities undertaken directly |
charitable | 2 | 81,413 | 2,615 | 593 | 84,621 | 114,317 | ||
| Grants paid in relation to activities undertaken by others |
charitable | 3 | - | 10,902 | 229 | 11,131 | 14,288 | ||
| Total payments | 81,413 | 13,517 | 822 | 95,752 | 128,604 | ||||
| Net of receipts / (payments) transfers |
before | 28,428 | (13,307) | 49 | 15,170 | (13,705) | |||
| Transfers between funds | 5 | (24,907) | 24,907 | - | - | - | |||
| Net movement in funds | 3,520 | 11,601 | 49 | 15,170 | (13,705) | ||||
| Cash funds as at last year | end | 29,056 | 55,781 | - | 84,837 | 98,542 | |||
| Cash funds at this year end | A | 32,577 | 67,381 | 49 | 100,007 | 84,837 |
The notes on pages 7 - 10 form part of these accounts.
Page 5
BLACKHORSE ROAD BAPTIST CHURCH
STATEMENT OF ASSETS AND LIABILITIES
FOR THE YEAR ENDED 31 DECEMBER 2020
| A Cash funds Cash at bank with immediate access Notice deposits Petty cash B Other monetary assets Gift aid due to charity C Liabilities Falling due within one year: Baptist Union pension deficit NEST pension Fee for Independent Examination Falling due after one year: Baptist Union pension deficit Note 6 Total D Assets retained for charity's own use Church property Manse 1 (purchased 1995) Manse 2 (purchased 2009) Church contents |
General Designated funds funds £ £ 9,801 - 22,727 67,381 48 - 32,577 67,381 16,773 - 16,773 - 7,351 - 200 - 2,100 - 9,651 - 3,249 - 3,249 - 12,900 - Unrestricted Funds |
Restricted funds £ 49 - - 49 - - - - - - - - - Fund to which asset belongs Endowment General General General |
Total 2020 £ 9,850 90,109 48 100,007 16,773 16,773 7,351 200 2,100 9,651 3,249 3,249 12,900 Cost £ 31,100 150,000 272,460 453,560 |
Total 2019 £ |
|---|---|---|---|---|
| 24,773 59,972 92 |
||||
| 84,837 | ||||
| 20,283 | ||||
| 20,283 | ||||
| 7,904 195 1,080 |
||||
| 9,179 2,196 |
||||
| 2,196 | ||||
| 11,375 | ||||
| 2020 insurance value £ |
||||
| 56,714 | ||||
| 56,714 |
The properties are shown at original cost.
The church property is held as endowment so that the proceeds of sale can only be used for the purchase of another building.
The trustees have used insurance values for church contents as the trustees are unable to reliably estimate current values; insurance values may differ materially from current values.
The accounts were approved by the trustees and signed on their behalf
by date Revd Malcolm Patten 27 October 2021
The notes on pages 7 - 10 form part of these accounts.
Page 6
BLACKHORSE ROAD BAPTIST CHURCH
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
1 Accounting policies
The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.
| 2 Payments in relation to charitable activities undertaken directly Employment costs Manse expenses, including insurance Maintenance of buildings & equipment Utilities Church insurance and licences Church activities including outreach Youth and Children's work Accounts preparation and independent examination Administration and support 3 Grants and gifts paid to others Organisations: Global Action Tearfund Worth Unlimited Organisations < £1,000 Individuals |
Unrestrict | Designated funds £ - - 2,615 - - - - - - 2,615 525 900 900 6,225 2,352 10,902 ed Funds |
Restricted Funds £ - - - 150 - 443 - - - 593 - - - - 229 229 |
Total 2020 £ 57,714 8,506 6,641 3,395 5,409 1,129 99 - 1,729 84,621 525 900 900 6,225 2,581 11,131 |
Total 2019 £ |
|
|---|---|---|---|---|---|---|
| General funds £ 57,714 8,506 4,026 3,245 5,409 685 99 - 1,729 81,413 - - - - - - |
||||||
| 60,421 4,619 31,679 3,939 4,327 3,858 3,177 840 1,458 |
||||||
| 114,317 | ||||||
| 1,400 1,400 1,400 6,200 3,888 |
||||||
| 14,288 |
Page 7
BLACKHORSE ROAD BAPTIST CHURCH
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
4 Transactions with related parties
M. Patten and N. Murphy served as Pastors [ministers] and were paid £26,000 and £24,000 [2019: £25,450 and £23,450] respectively for serving in that capacity, not for serving as trustees; these payments are permitted by the charity's governing document.
In addition the charity incurred expenditure totalling £8,506 [2019: £4,619] in respect of the provision of accommodation (which is customary for ministers) so that they could better perform their duties.
No payments were made to trustees or persons related to them, except for reimbursement of expenses paid out on behalf of the charity.
| 5 Movement of funds General funds Designated funds Tithe Fellowship Folkard Young People Building Other designated Reserve Sizewell Hall Restricted funds Women's Bible Study Winter Homeless Shelter programme Total funds |
Balance at 31Dec2019 £ 29,056 2,201 1,851 5,468 1,398 23,718 1,145 20,000 - 84,837 - - - 84,837 |
Receipts £ 109,841 - 50 - - - - - 160 110,051 278 593 871 110,922 |
Payments £ (81,413) (9,375) (1,527) - - (2,615) - - - (94,930) (229) (593) (822) (95,752) |
Transfers £ (24,907) 10,906 1,647 - - 12,354 - - - - - - - - |
Balance at 31Dec2020 £ 32,577 3,732 2,021 5,468 1,398 33,458 1,145 20,000 160 |
|---|---|---|---|---|---|
| 99,958 | |||||
| 49 - |
|||||
| 49 | |||||
| 100,007 |
The Tithe Fund was established by the church members and is administered by them. Income is derived from a tithe of all general funds offerings plus a tithe of any gifts of legacies to the general funds.
The Fellowship Fund was created by the Church in 1986. It is to be administered for the benefit of the members of the fellowship in confidence by the Deacons / trustees.
The Folkard Fund is anticipated to be used for future building development works.
The Young People Fund is used to provide resources and subsidise activities for young people in our church and community. The Building Fund was created with the objective of identifying the money we have separated to help with maintenance work in the church building and manses.
Other designated includes funds to be used for Women's and Men's ministries in the church and community.
The reserve is shown as designated and can be transferred using the trustees' discretion.
Page 8
BLACKHORSE ROAD BAPTIST CHURCH
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
6 The Baptist Pension Scheme
Background to the disclosure
The Church is an employer participating in a pension scheme known as the Baptist Pension Scheme (“the Scheme”), which is administered by the Pension Trustee (Baptist Pension Trust Limited). The Scheme is a separate legal entity and the assets of the Scheme are held separately from those of the Employer and the other participating employers. The Scheme comprises a Defined Contribution Plan and a Defined Benefit Plan.
The pension cost shown in the Receipts and Payments Statement comprises contributions to the Defined Contribution Plan and deficiency contributions to the Defined Benefit Plan (see below).
The Minister(s) are eligible to join the Scheme.
The Defined Contribution Plan
From January 2012, pension provision is being made through the Defined Contribution (DC) Plan within the Scheme. In general, members pay 8% of their Pensionable Income and employers pay 6% of members’ Pensionable Income into individual pension accounts, which are operated and managed on behalf of the Pension Trustee by Legal and General Life Assurance Society Limited. In addition, the employer pays a further 4% of Pensionable Income (or 3% if the employer is in the segregated DC section) to cover Death in Service Benefits, administration costs, and an associated insurance policy which provides income protection for Scheme members in the event that they are unable to work due to long-term incapacity. This income protection policy has been insured by the Baptist Union of Great Britain with Aviva. Members of the Basic Section pay reduced contributions of 5% of Pensionable Income, and their employers also pay a total of 5%.
The Defined Benefit Plan
Benefits in respect of service prior to 1 January 2012 are provided through the Defined Benefit (DB) Plan within the Scheme. The main benefits for pre-2012 service were a defined benefit pension of one eightieth of Final Minimum Pensionable Income for each year of Pensionable Service, together with additional pension in respect of premiums paid on Pensionable Income in excess of Minimum Pensionable Income. The Scheme, previously known as the Baptist Ministers’ Pension Fund, started in 1925, but was closed to future accrual of defined benefits on 31 December 2011.
Actuarial valuation as at 31 December 2019
A formal valuation of the Defined Benefit (DB) Plan was performed at 31 December 2019 by a professionally qualified Actuary using the Projected Unit Method. The market value of the DB Plan assets at the valuation date was £298 million. The valuation of the DB Plan revealed a deficit of assets compared with the value of liabilities of £18 million (equivalent to a past service funding level of 94%). The next actuarial valuation of the DB Plan is due as at 31 December 2022.
Recovery plan
A recovery plan dated 30 September 2020 has been agreed to make good the above deficit in assets. Therefore, in addition to the contributions to the DC Plan set out above, the Trustee and the Council agree to a rate of deficiency contributions from churches and other employers involved in the DB Plan.
It has been agreed that the standard rate of deficiency contributions from churches and other employers involved in the DB Plan will remain at previously agreed levels, increasing each year in line with increases in the Minimum Pensionable Income. The deficiency contributions are broadly based on 12% of Pensionable Income / Minimum Pensionable Income, reflecting each employer's contributions in March 2015. Some employers that were involved in the DB Plan for a short period pay lower contributions. The Trustee and the Council agreed a 50% reduction in all deficiency contributions payable between 1 July 2020 and 31 December 2020. The Recovery Plan envisages deficiency contributions continuing until June 2026.
In addition, the Baptist Union of Great Britain agreed to contribute a lump sum of £0.5m by 31 December 2020.
Page 9
BLACKHORSE ROAD BAPTIST CHURCH
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
Key assumptions
The key assumptions underlying the actuarial valuation of the DB Plan were as follows:
| Key assumptions The key assumptions underlying the actuarial valuation of the DB Plan were as follows: |
||
|---|---|---|
| Defined Contribution Plan: Employee contributions Employer contributions Deficiency contributions to Defined Benefit Plan Minimum Pensionable Income increases (CPI plus 0.75% pa) Assumed investment returns - Pre-retirement Payments made in the year Pension increases Deferred pension increases - Pre April 2009 - Post April 2009 - Post retirement Type of financial assumption RPI price inflation assumption CPI price inflation assumption |
% pa 3.20 2.70 3.20 2.95 1.70 3.20 2.50 2.70 2020 £ 960 1,440 2,400 7,351 9,751 |
2019 £ 753 4,117 |
| 4,870 7,904 |
||
| 12,774 |
Basis for determining the DB plan pension liability
The pension liability disclosed in the Statement of Assets and Liabilities in respect of the DB Plan is based on an estimate of the amount that the charity would be required to pay should the charity decide to settle the debt immediately; the Baptist Pension Scheme (the ‘BPS’) have provided this estimate. The BPS is collecting deficit contributions monthly however these deficit contributions have not been calculated by reference to the charity’s share of the pension deficit and, based on the current schedule of contributions, it is possible that the sum of all future annual deficit contributions will be significantly less than the liability disclosed in the Statement of Assets and Liabilities. The charity does not foresee any circumstances that could result in immediate payment of the whole debt however the trustees believe that the BPS may ask the church to increase its contributions towards the deficit and therefore, to be prudent, they have chosen to disclose a liability for the employer debt in the Statement of Assets and Liabilities.
Page 10