2024-08-31-accounts - The Orchard Community Pre-School

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REGISTERED COMPANY NUMBER: 08791069 (England and Wales) REGISTERED CHARITY NUMBER: 1154900

Report of the Trustees and Unaudited Financial Statements For The Year Ended 31 August 2024

for

The Orchard Community Pre-School

Contents of the Financial Statements For The Year Ended 31 August 2024

	Page
Report of the Trustees	1 - 2
Independent Examiner's Report	3
Statement of Financial Activities	4
Balance Sheet	5
Notes to the Financial Statements	6 - 10

The Orchard Community Pre-School (Registered number:

Report of the Tnustees For The Year Ended 31 August 2024

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:-

Offering appropriate play, education and care facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs.
Instigating and adhering to and furthering the aims and objects of the Early Years Alliance.

Significant activities

As our name suggests, we are a community pre-school which offers Early Years Education to children below statutory school age. In the main we serve families in the immediate vicinity of the pre-school in and around Milford, but we also offer places to children from further afield. We offer a wide range of play activities through which the children learn and develop physically, emotionally, socially and intellectually. Our staff are well qualified in early years education and they use their knowledge to ensure that the children are provided with the educational experiences that are essential to their progress and well-being. All children within the appropriate age group are welcomed in to our pre-school and we do not discriminate on the grounds of race, culture, religion, means, or ability. Staff have undertaken specific training to ensure that we can cater for all children's learning needs and we have recently made adaptations to our building to provide appropriate access for wheelchair users.
Our pre-school has a well -qualified staff team, who recognise the importance of carrying out thorough assessments of the children's learning needs and using the information gained to plan for their future development. Parents and carers are also welcomed in to the pre-school and encouraged to contribute to their children's records and plans for their learning. Staff lend as much support as they can to families that are in need of it. We promote public interest in the work we do by our involvement in events in the locality and through our own fund raising efforts.
We have been members of the Early Years Alliance for many years now and we have worked hard to instigate and adhere to their aims and objectives. In part, we achieve this by following their guidance in policy development and by making use of their publications and training, as appropriate to our needs. We have also sought and acted upon their advice on legal matters. The advice they have offered has ensured that we act in ways which provide the protection of a safe environment for all who access to our pre-school.
Since September 2016, we have provided an After-School Club for the pre-school's children and for children from the local infant school. The After-School Club caters for children between 3 and 7 years of age. It offers much-needed extended hours of care for children of working parents in the locality and it provides a relaxed, home-from-home atmosphere, which is greatly appreciated by children and parents alike. The After-School Club is run by the pre-school staff.
To meet local demand, we have also begun to provide care during the school holidays in the form of a Holiday Club for the children of working parents. It has proved very popular, so we are hoping to extend this provision over the coming year.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The trustees are confident that, with the help of a very able and dedicated staff, the pre-school continued to provide a safe, stimulating and fun-filled environment for the children in its care. Fund Raising activities included a Christmas Fair and Raffle, an Easter Fair, and a Treasure Hunt stall at Milford Village Fete.

Staff hours of work were increased to ensure we could provide appropriate support for children with Special Educational Needs Additional specialist equipment and staff training were also provided.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

08791069 (England and Wales)

Page 1

The Orchard Community Pre-School (Registered number:

Report of the Tnustees For The Year Ended 31 August 2024

Registered Charity number

1154900

Registered office

17A, Elmside Milford Godalming Surrey GU85EG

Trustees

E J Griffiths (resigned 30 November 2024) R Wallis (resigned 12 November 2024) D K Loveland Director/Chairperson A Marriott (appointed 30 November 2023)

Company Secretary

C Bellini (appointed 12 March 2024) TA Ellis (resigned 17 November 2023)

Independent Examiner

Laura Quick 32 Busdens Way Milford Surrey GU8 5JP

Approved by order of the board of trustees on 11 December 2024 and signed on its behalf by:

C Bellini - Secretary

Page 2

Independent Examiner's Report to the Trustees The Orchard Community Pre-School

Independent examiner's report to the trustees of The Orchard Community Pre-School ('the Company') I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2024.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that
the accounts give a true and fair view which is not a matter considered as part of an independent examination; or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended
Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Page 3

The Orchard Community Pre-School

Statement of Financial Activities

	Statement of Financial Activities	Statement of Financial Activities
INCOME AND ENDOWMENTS FROM Donations and legacies Other trading activities Investment income Total EXPENDITURE ON Raising funds Charitable activities School operating costs Other Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD	for The Year Ended 31 August 2024 Unrestricted Restricted fund fund Notes £ £ 271,223 2 3,769 3 503		2024 Total funds £ 271,223 3,769 503	2023 Total funds £ 264,449 3,603 107
	Notes 2 3	Unrestricted fund £ 271,223 3,769 503
		275,496	275,496	250,159
		3,082 254,628	3,082 254,628	18,981 213,660
		257,710	257,710	232,641
		17,786 99,068	17,786 99,068	17,518 81,550
		116,854	116,854	99,068

The notes form part of these financial statements

Page 4

The Orchard Community Pre-School (Registered number: 08791069)

Balance Sheet 31 August 2024

Unrestricted Restricted fund £ fund £ 27,280 6,228 84,886	2024 Total funds £ 27,280 6,228 84,886	2023 Total funds £ 30,669 7,034 65,126
94,040 (1,540)	94,040 (1,540)	72,160 (3,761)
89,574	89,574	68,399
116,854		99,068
116,854	116,854	99,068
		99,068 99,068
	116,854

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2024.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2024 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with and delivered in accordance with the special provisions applicable to small charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 11 December 2024 and were signed on its behalf by:

C Bellini

Page 5

The Orchard Community PreNotes to the Financial Statements For The Year Ended 31 August

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2.

3. OTHER TRADING ACTIVITIES

2024 Photographs, school trips etc £ 3,769 INVESTMENT INCOME 2024 Deposit account interest £ 503	2023 £ 3,603 3 2023 £ 107

continued...

Page 6

The Orchard Community Pre-

Notes to the Financial Statements - continued For The Year Ended 31

NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

Depreciation – owned assets

TRUSTEES' REMUNERATION AND BENEFITS

2023 2024 £ £ 20,323 12,247

There were no trustees' remuneration or other benefits for the year ended 31 August 2024 nor for the year ended 31 August 2023.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 August 2024 nor for the year ended 31 August 2023.

STAFF COSTS

The average monthly number of employees during the year was as follows:

	2024	2023
Child supervisors	12	12

No employees received emoluments in excess of £60,000.

7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

INCOME AND ENDOWMENTS FROM Donations and legacies Other trading activities Investment income Total EXPENDITURE ON Raising funds Charitable activities School operating costs Other Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD		Unrestricted Total fund £ 246,449 3,603 107	Restricted fund £	funds £ 246,449 3,603 107
		250,159		250,159
		18,981 213,660		18,981 213,660
		232,641		232,641
		17,518 81,550		17,518 81,550
		99,068		99,068

continued...

Page 7

The Orchard Community Pre-School

Notes to the Financial Statements -

continued For The Year Ended 31

8. TANGIBLE FIXED ASSETS

Improvements to Curriculum property equipment £ £ COST At1September 2023 95,471 19,868 Additions 8,477 381 At 31 August 2024 103,948 20,249 DEPRECIATION At1September 2023 66,993 19,868 Charge for year 9,993 63 At 31 August 2024 76,986 19,931 NET BOOK VALUE At 31 August 2024 26,962 318 At 31 August 2023 28,478 0 9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors Prepayments and accrued income 10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Social security and other taxes Accruals and deferred income 11. MOVEMENT IN FUNDS Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund TOTAL FUNDS	Furniture Computer and fixed & electrical items equip Totals £ £ £ 10,717 3,775 129,831 8,858	Furniture Computer and fixed & electrical items equip Totals £ £ £ 10,717 3,775 129,831 8,858
	10,717 3,775 138,689
	8,838 3,463 99,162 1,879 312 12,247
	~~10,717~~ ~~3,775~~ ~~111,409~~
	0 0 27,280
	1,879 312 30,669
	2024 £ 6,228 0 6,228 2024 £ 1,540 0 1,540 Net movement At 1.9.23 in funds £ £ 99,068 17,786	2023 £ 4,048 2,986
		7,034
		2023 £ 2,361 1,400 3,761
		At 31.8.24 £ 116,854
	99,068 17,786	116,854
	Incoming resources Resources expended £ £ 275,496 (257,710)	Movement in funds £ 17,786
	250,159 (232,641)	17,518

continued...

Page 8

The Orchard Community Pre-

Notes to the Financial Statements - continued For The Year Ended 31

11. MOVEMENT IN FUNDS· continued

Comparatives for movement in funds

At 1.9.22 £ Unrestricted funds General fund 81,550 TOTAL FUNDS 81,550 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 250,159 TOTAL FUNDS 250,159	Net movement At in funds 31.8.23 £ £ 17,518 99,068
	17,518 99,068
	Resources Movement expended in funds £ £ (232,641) 17,518
	(232,641) 17,518

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 August 2024

Page 10